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Project Admin Assistant Jobs in New York (NOW HIRING)

Motion Recruitment

Administrative Assistant

Bohemia, NY

$18.50 - $25/hr

Client will not offer sponsorship for this position. * 5+ yrs experience as Admin Assistant ... May assist with budgeting, project scheduling, and statistical reports as required. * Reviews ...

BP Human Resources

Administrative Assistant

Edison, NJ · On-site

$50K - $65K/yr

The Project Administrator is responsible for managing the administrative tasks and logistical ... practices. 8) Assist architects/engineers with editing/issuing project book specifications ...

hmart

Project Management Administrator

Lyndhurst, NJ · On-site

Review and process the project costs including outsourcing services and general contractors ... Visit jobsites to assist gathering data needed to complete designs * Determine the types of ...

hmart

Project Management Administrator

Lyndhurst, NJ · On-site

Review and process the project costs including outsourcing services and general contractors ... Visit jobsites to assist gathering data needed to complete designs * Determine the types of ...

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How much do project admin assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for project admin assistant in New York is $25.86, according to ZipRecruiter salary data. Most workers in this role earn between $21.06 and $29.47 per hour, depending on experience, location, and employer.

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What cities in New York are hiring for Project Admin Assistant jobs?

Cities in New York with the most Project Admin Assistant job openings:

Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in New York as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, and 4% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $53,790 per year, or $25.9 per hour.

Assistant Project Administrator

The Research Foundation of the City University of New York

New York, NY • On-site

$69K - $80K/yr

Full-time

Re-posted 20 days ago

Research Foundation of the City University of New York rating

7.8

Company rating: 7.8 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

145th of 785 rated non-profit organizations

Job description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY)! We are thrilled that you are interested in exploring opportunities to join our team.
Primary Location:
RESEARCH FOUNDATION OF C.U.N.Y.
Bargaining Unit:
Yes
The incumbent acts in a support role to the PA who has full post award financial management responsibility for all projects funded by various Governmental and Private Sponsors. The incumbent assists the PA in oversight management of all phases of assigned restricted projects from inception, through the billing and reporting stages, to the final closeout process. Special attention must be given to new and developing rules and guidelines for reporting requirements that will be more frequent, and demand adherence to various compliance monitoring.
  • Review and analyze award documents and related information preparatory to accounts establishment. Obtain college acceptance of awards, when applicable.
  • Establish accounts for awards, performs validation of documentation to meet Sponsors, CUNY, and Research Foundation requirements.
  • Perform Fiscal review of independent contractor agreements and related documents for PA's approval.
  • Provide financial oversight over restricted sponsor funds, which will include monitoring disbursements, e-personnel actions, purchase orders and consultant contracts, independent contractor agreements, released time, summer salary, code cash receipts, etc., to confirm that they comply with program requirements.
  • Assist Principal Investigators in preparing budget modifications.
  • Assist on/off site auditors.
  • Assist in the maintenance of accounts receivables and answer inquiries related to billings and collections. Reconciliation of letter of Credit and other special financial reports.
  • Assist in the management of RFCUNY compliance with general Sponsor terms and conditions, policies and regulations, and other requirements on a regular basis throughout the budget life, related to best practices and prudent stewardship of funded awards
  • Assist in the preparation of interim and final billings and expenditure reports and obtain program reports from principal investigators, as required. Assist in award closeout process.
  • Obtain cost sharing data when required and maintain cost sharing files.
  • Interact at all levels with Principal Investigators, sponsoring agencies, campus personnel, RF staff etc. Provide assistance in the preparation and analysis of financial and other data reports related to project activity.
  • Participate in relevant professional activities and personal development in the broad area of Post-award administration.
  • Monitor all relevant Federal and relevant web sites for ongoing activity related to Sponsored funds managements as it develops and becomes available.
  • Other duties as assigned.

Qualifications:
  • BS or BA preferred or Bachelor degree bound with minimum of 15 credits in accounting.
  • High level of computer literacy. Accounting software experience a plus. Excel proficiency.
  • One to two years accounting or general financial experience
  • Well-developed oral, written and listening communication skills
  • Ability to interact well with various levels of staff.
  • Effective customer support and networking skills.

Pay Range:
$69,267.57 - $80,706.25
RFCUNY Benefits
RFCUNY Employee Benefits and Accruals (link to https://www.rfcuny.org/RFWebsite)
About the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY's research and sponsored programs. RFCUNY's services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society's most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY's research and sponsored programs.
Equal Employment Opportunity Statement
The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

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