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Project Admin Assistant Jobs in New York (NOW HIRING)

Tasty Brands LLC

Project Administrator

Jericho, NY · On-site

$65K - $75K/yr

Project Coordinator/Administrator Location: Jericho, NY (On-Site) FLSA Status: Exempt Reports to ... Key Responsibilities: * Assist with coordinating project activities and timelines. * Maintain ...

CALLAHAN INC

ASSISTANT PROJECT MANAGER 1

White Plains, NY · On-site

$75K - $115K/yr

Assistant Project Manager 1 Who we are: Callahan Construction Managers is a full-service ... The APM 1 will also have oversight in managing the Project Administrators on task completion. The ...

AA2IT

Administrative Assistant III

Rahway, NJ · On-site

$30/hr

Candidate will provide full Admin support for one Executive Director, travel and expense support ... Ability to coordinate a variety of projects and perform multiple tasks. * Assist with onboarding ...

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How much do project admin assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for project admin assistant in New York is $25.86, according to ZipRecruiter salary data. Most workers in this role earn between $21.06 and $29.47 per hour, depending on experience, location, and employer.

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What cities in New York are hiring for Project Admin Assistant jobs?

Cities in New York with the most Project Admin Assistant job openings:

Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in New York as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, and 4% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $53,790 per year, or $25.9 per hour.

Project Administrator - Data Center Information Technology/Design/Engineer Firm

BRUNS-PAK Data Center Solutions

Edison, NJ • On-site

Other

Medical, Dental, Life, Retirement

Re-posted 7 days ago

Job description

Job Title: Project Administrator - Data Center Information Technology/Design/Engineer Firm

Job Type: Full-time

Job Location: On-Site Edison, NJ


Project Administrator

NJ Data Center growing Information Technology/Design/Engineer Firm is seeking a Project Administrator to join our team. The Project Administrator is responsible for managing the administrative tasks and logistical aspects of data center construction or expansion projects, including coordinating with various teams, tracking project progress, maintaining documentation, and ensuring smooth execution of project activities under the guidance of a project manager, all while adhering to deadlines and budget constraints; essentially acting as the organizational backbone for the project.


Responsibilities include but are not limited to:

  1. Support project team on all administrative tasks and duties.
  2. Heavy client/vendor/supplier interaction.
  3. Preparation of spreadsheet reports, contracts documents, purchase and change order requests, presentations, and correspondence.
  4. Receive, maintain and distribute submittals, RFI’s, shop drawings and establish project log to record receipt and disposition of same.
  5. Coordinate project meetings and travel arrangements.
  6. Maintain electronic and manual database of all project files and archives.
  7. Other responsibilities normally performed in the execution of a Project Administrator position according to standard Architectural/Engineering industry practices.
  8. Assist architects/engineers with editing/issuing project book specifications (electronic IE: Master Specs).


Qualifications:

  1. Three to five years experience in Engineering firms or related fields.
  2. BA is recommended.
  3. Must exhibit initiative, judgment, and quality in performance and responsibilities.
  4. Deadline and detail oriented.
  5. Proficiency in Microsoft Office, Word, Excel, Outlook, Power Point.
  6. Ability to work well with multi disciplines in a fast paced environment.


Work Schedule:

This is a full-time job position. In office, not remote or virtual.

Normal business hours are Monday thru Friday 8-5pm.


Benefits:

  • 401 k match to $3500
  • Full health medical/dental/prescription/life insurance (75% paid by employer 20-25% paid by employee)
  • After 3/5 years eligibility based on rating for company owned NJ shore house
  • Tuition reimbursement for employee
  • Subjective year end bonus plan(end September)
  • Awards/recognition for superior effort and extraordinary excellence
  • Longevity awards 5/10/15/20/25/30 plus years
  • After 15 years education assistance for children eligibility
  • After 15 years eligibility for additional retirement compensative (elective)


BRUNS-PAK is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity and/or expression, national origin, disability, veteran, or other protected status.

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