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Project Admin Assistant Jobs in Arizona (NOW HIRING)

Cook Systems

Executive Admin Assistant

Phoenix, AZ · On-site

Executive Admin Assistant Launch Your Career with Cook Systems Since 1990, Cook Systems--a ... Flexibility to reprioritize tasks and handle multiple projects simultaneously. * Experience in a ...

DLR Group

Project Administrator

Phoenix, AZ · On-site

Position Summary As a Project Administrator at DLR Group, you'll play a crucial role in supporting ... Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing * Assist ...

SCHUFF STEEL CO

Project Administrator

Phoenix, AZ

Project Administrators are responsible to assist Project Managers and Project Management Teams in coordinating the necessary activities to ensure the fulfillment of project requirements, job scope ...

California Closets

Paralegal/ Admin Assistant

Phoenix, AZ · On-site

$35/hr

This role supports the legal team on a range of legal issues, projects, and administrative tasks ... Arizona notary public a bonus. * Assist with compliance initiatives, the maintenance of electronic ...

DBM GLOBAL INC

Project Administrator

Phoenix, AZ

Project Administrators are responsible to assist Project Managers and Project Management Teams in coordinating the necessary activities to ensure the fulfillment of project requirements, job scope ...

Schuff Steel

Project Administrator

Phoenix, AZ · On-site

Project Administrators are responsible to assist Project Managers and Project Management Teams in coordinating the necessary activities to ensure the fulfillment of project requirements, job scope ...

Cook Systems

Executive Admin Assistant

Phoenix, AZ

Compose and prepare business and personal correspondence, aligning with the President and CEO's communication style. * Assist with special projects and written communications as requested by the ...

DLR Group

Project Administrator

Phoenix, AZ · On-site

Position Summary As a Project Administrator at DLR Group, you'll play a crucial role in supporting ... Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing * Assist ...

EMCOR Group Inc

Dynalectric Company

Mesa, AZ

Assistant Project Manager - Mesa, Arizona #dynaz Job purpose The Assistant Project Manager (APM ... Project Admin Duties * Provide training when needed (training/coaching on assigned duties)

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Project Admin Assistant information

See Arizona salary details

$12

$22

$32

How much do project admin assistant jobs pay per hour?

As of Jun 12, 2026, the average hourly pay for project admin assistant in Arizona is $22.03, according to ZipRecruiter salary data. Most workers in this role earn between $17.93 and $25.10 per hour, depending on experience, location, and employer.

What qualifications do I need to be a project administrator?

To be a project administrator, candidates typically need a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and computer skills, along with experience in project management tools like Microsoft Office or project management software, are often required. Certifications such as CAPM or PMP can enhance job prospects but are not always mandatory.

How much is an admin assistant's salary?

The salary for a project admin assistant typically ranges from $35,000 to $55,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants with specialized skills can earn higher wages. Salaries often include benefits such as health insurance and paid time off.

What are Project Admin Assistants?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What is the highest pay for an administrative assistant?

The highest pay for an administrative assistant varies by location and experience but can reach up to $60,000 to $70,000 annually in some regions. Senior or specialized administrative roles, such as executive assistants, tend to offer higher salaries, especially with additional skills like project management or proficiency in office software.

What does a project admin assistant do?

A project admin assistant supports project managers by coordinating schedules, preparing documentation, tracking project progress, and managing communication among team members. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time and organized efficiently.

What are the key skills and qualifications needed to thrive as a Project Admin Assistant, and why are they important?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a Project Admin Assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.
What cities in Arizona are hiring for Project Admin Assistant jobs? Cities in Arizona with the most Project Admin Assistant job openings:
Project Admin Assistant jobs near you
Assistant Project Manager

Assistant Project Manager

Dynalectric Company

Mesa, AZ • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

About Us
Dynalectric Arizona offers a comprehensive range of electrical solutions. Our expertise spans planning, construction, installation, and integration of some of the most advanced electrical, controls, and telecommunications systems.
Job Summary
About Us:
Offering multidisciplinary electrical solutions under one roof, we have helped plan, construct, install, and integrate some of the most advanced electrical, controls, and telecommunications systems. We are looking for talented, motivated electrical and construction professionals to join our team.
For more information, please visit https://dyna-az.com
Job Title: Assistant Project Manager - Mesa, Arizona
#dynaz
Job purpose
The Assistant Project Manager (APM) performs different functions assigned by the project manager. These tasks may involve researching and resolving project issues, procurement and tracking of major equipment, issuing subcontracts, scheduling and updating project data; managing paperwork, maintain/updates status logs, and contribute to progress reporting to clients and project manager.
Essential Duties & Responsibilities
Manage project functions
  • Oversee document control functions (RFI's, submittals, drawings, closeout docs, QA/QC docs)
  • Financials (WIP's/billings/contract mods/budgets)
  • Field management (work with superintendents/QAQC managers on specific project expectations)

Manage Project Engineer/Project Admin Duties
  • Provide training when needed (training/coaching on assigned duties)
  • Delegate tasks (ensure PE/PA workload is full)
  • Review Work for accuracy (document control, payroll, MOPs, purchase orders)

Estimating
  • Change orders (document review, quantity take-off, RFP's, estimate input, create proposal, negotiations)
  • Small projects (document review, quantity take-off, RFP's, quote leveling, estimate input, create proposal, negotiations)

Scheduling
  • Project schedule (review project schedules for accuracy/evaluate current progress and impacts/direct project scheduler on changes)
  • Equipment/material tracking (address/manage lead time issues)
  • Impacts (communicate with GC or vendors on schedule issues to get resolution)

Manage buyouts
  • Subcontracts (RFP's, bid leveling, subcontractor selection, write subcontracts, manage subs)
  • Major purchases (RFP's, bid leveling, vendor selection, issue PO, manage orders)

MOPS
  • Development (work with QA/QC, and field personnel to develop MOPs for new builds and new tasks)
  • Replicating (train PEs to replicate MOPs for follow on phases and repeat tasks)

Qualifications
Qualifications include:
  • At least three years of experience as an electrical project engineer or Journeyman Electrician.
  • BSc/BA in construction management, engineering, or relevant field experience.
  • Good understanding of electrical construction and materials.
  • Proficiency with Accubid estimating software
  • Proficiency with MS Excel, MS word, Primavera P6 & Bluebeam.
  • Outstanding communication and customer service skills
  • Excellent organizational and time-management skills
  • Ability to multi-task in a fast-paced work environment

Work Environment
Mostly office-based. Typical working hours for the assistant project manager may vary. Generally Monday - Friday during normal business hours, but when deadlines approach they may be required to work much longer hours, including some weekend work. The APM in the field may be required to work out of the office and sometimes to stay away from home for short to long periods of time. Some travel may be required for training/continuing education.
While performing the duties of this job, the APM may be exposed to fumes or airborne particles, moving mechanical parts and vibration; may be exposed to a variety of extreme conditions at construction job sites (weather, noise, etc.).
Direct reports
The APM may occasionally oversee project coordinators, project admin, project engineers. May also work with labor superintendents, QAQC manager, detailers, and foreman.
Benefits
  • Health & Welfare (medical, dental & vision)
  • 401(k)
  • 401(k) match
  • Paid time off
  • Paid holidays
  • Flexible spending accounts
  • Healthcare spending accounts
  • Life insurance
  • Disability insurance

Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

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