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Programs Assistant Jobs in Queens, NY (NOW HIRING)

Osborne Association

Program Assistant

Bronx, NY · On-site

$22.97/hr

Through our programs, we offer opportunities for people to heal from and repair harm, restore their ... The Program Assistant will serve as the first point of contact for Fulton Community Reentry Center.

Neighborhood Shopp

Program Assistant

Bronx, NY · On-site

$23.73/hr

Program Assistant Supervisor: Program Director Job Status: Temp-Part Time / 10 hrs per week Job ... SHOPP offers 12 essential programs, including CCNP (Community Care Network Program), 4 Older Adult ...

Neighborhood SHOPP

Program Assistant

Bronx, NY

$23.73/hr

Program Assistant Supervisor: Program Director Job Status: Temp-Part Time / 10 hrs per week Job ... SHOPP offers 12 essential programs, including CCNP (Community Care Network Program), 4 Older Adult ...

Isabella Geriatric Center

Program Assistant

New York, NY · On-site

$41K - $52K/yr

Implementation of NORC activities, such as educational presentations, trips, special programs and ... Assistant for at least 2 years or completion of higher education. Special Skills: * Friendly, kind ...

Isabella Geriatric Center

Program Assistant

New York, NY · On-site

$41K - $52K/yr

Implementation of NORC activities, such as educational presentations, trips, special programs and ... Assistant for at least 2 years or completion of higher education. Special Skills: * Friendly, kind ...

Comunilife Inc

Program Assistant

Bronx, NY · On-site

$40K - $51K/yr

Provide administrative support for SVP for Programs including scheduling, drafting written ... initiatives * Assist with the submission of proposals * Be sufficiently knowledgeable ...

New

Westhab Inc.

Program Assistant

New Rochelle, NY · On-site

$35K - $40K/yr

Program Assistant (Westchester County) FLSA: Non-Exempt DEPARTMENT: Employment Services REPORTS TO ... programs using Microsoft Excel. Excellent verbal, writing and organizational skills. Must be ...

Theirc

Youth Program Assistant

New York, NY · On-site

$41K - $52K/yr

... programs. During the school year, the Youth Program Assistant will work closely with the Youth Program Coordinator to support students' academic and social emotional progress by assisting with ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Queens, NY?

The most popular types of Programs jobs in Queens, NY are:

What cities near Queens, NY are hiring for Programs Assistant jobs?

Cities near Queens, NY with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Queens, NY as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution.

Program Assistant

Greater Mental Health of New York

White Plains, NY • On-site

$22/hr

Full-time

Re-posted 18 days ago

Key responsibilities

  • Support administrative functions within the Sterling Community Center to ensure smooth program operations.

  • Act as the receptionist by meeting and greeting clients, staff, and visitors in a courteous manner.

  • Handle incoming calls, take messages, and support data tracking and reporting related to program services.

Job description


Reports to: Site Coordinator 
Program: Sterling Community Center (SCC)
Location: White Plains, NY
Hours Per Week: 35
FLSA Status: Full Time, Non-exempt

Salary Range: $22 per /hr



Join Us! Join us at Greater Mental Health of New York, where our mission is to promote mental wellness through advocacy, community education, and direct services. We empower individuals and families on their unique journeys to recovery, honoring their rights to self-determination, choice, and collaboration. With evidence-based practices and a focus on trauma-responsive care, our dedicated team provides comprehensive services to thousands and fosters independence and resilience within our community. If you're passionate about making a difference in mental health and creating brighter futures for individuals and families throughout the Lower Hudson Valley region, apply today!

 

Summary Description: 

The Program Assistant is responsible for supporting administrative functions within the Sterling Community Center as necessary to ensure the smooth and orderly operation of the program. The Program Assistant will also act as the receptionist, meeting and greeting clients, staff, and community visitors in a positive and courteous manner. The Program Assistant will work with a person-centered, trauma-informed philosophy in alignment with the values of Greater Mental Health of NY and respond to calls on the Information and Referral Line.


Responsibilities:

  • Provide person-centered, recovery-oriented service to all visitors to the Community Center.
  • Handle incoming calls while maintaining polite, consistent professionalism and etiquette. 
  • Take and deliver messages from the general voice mailbox and emails to Community Center staff. 
  • Track Community Center attendance and service data as needed. 
  • Assist with filing, faxing, and other administrative functions.
  • Maintain inventory and ordering of supplies and office needs in collaboration with the Site Coordinator, agency systems, facility, and IT, amongst others. 
  • Generates, compiles, and disseminates reports related to program service delivery, chart completeness, and productivity. 
  • Contributes to the daily operations of a peer professionally run community center, promoting a culture grounded in mutuality, recovery-oriented principles, and trauma-informed interactions. 
  • Other designated duties.

Competencies:

  • Strong communication and human relations skills.
  • Attention to detail.
  • Understanding of front desk operations.
  • Good time management skills.
  • Excellent telephone etiquette and service.
  • Patience, flexibility, professionalism, and the ability to work in a busy office with many disruptions. 
  • Familiarity with and ability to use an Electronic Health Record system.
  • Demonstrated dedication to promoting recovery and recovery-oriented principles.

Key Performance Indicators (KPIs):

  • Percent of phone calls resolved without escalation.
  • Effectiveness in supporting administrative tasks and compliance with office procedures, amongst other related administrative tasks.
  • Filing/system maintenance completion and accuracy.
  • Timeliness of requested reports, data, and task completion. 
  • Client satisfaction.

Requirements:

  • High school diploma/GED or equivalent required.
  • Minimum of two years of reception experience in a fast-paced office, preferably in a medical or community mental health office.
  • Peer Professional Experience and/or Certification highly valued.
  • Demonstrated proficiency with MS Office Suite and database applications.
  • Must be reliable and responsible, demonstrating the ability to work both independently and as part of a team.
  • Must show initiative and exercise good judgment.
  • Experience with EHR (Electronic Health Records).
  • Fluency in English (Reading, Writing, Speaking).
  • Bilingual Spanish-speaking, preferred. 
  • Must adhere to the program’s policy, procedures, and professional code of ethics.
  • Must always adhere to confidentiality practices. 
  • Must be cleared and maintain clearance by applicable regulatory agencies as required.   
  • Legally eligible to work in the United States without sponsorship. 

Special Considerations:

  • Hours per week, reporting structure, and location are subject to change per program needs.
  • Employee may be sitting, performing computer work for extended periods of time.

 

Mandated Reporter:

This is a Mandated Reporter position. The NYS Justice Center legislation defines anyone who has regular and substantial contact with any person with special needs as a “custodian” under the law and, therefore, a mandated reporter. You can be held liable by both the civil and criminal legal systems for intentionally failing to make a report. 

 

Greater Mental Health of New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Greater Mental Health of New York is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact the Human Resources Department.