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Programs Assistant Jobs in Pittsburgh, PA (NOW HIRING)

Chatham

Honors Program Research Assistant

Pittsburgh, PA · On-site

$36K - $46K/yr

Reznik, Honors Program Director, seeks a student worker who is enrolled in the Chatham Honors Program to envision the future of the program, implement meaningful changes, and assist with program ...

Chatham

Music Program Assistant

Pittsburgh, PA · On-site

$36K - $46K/yr

Student Assistant will provide administrative support and logistical assistance for departmental ... programs. This position requires leadership, responsibility, professionalism, dependability, and ...

Chatham University

Music Program Assistant

Pittsburgh, PA · On-site

$36K - $46K/yr

Student Assistant will provide administrative support and logistical assistance for departmental ... programs. This position requires leadership, responsibility, professionalism, dependability, and ...

Chatham University

Music Program Assistant

Pittsburgh, PA · On-site

$35K - $44K/yr

Student Assistant will provide administrative support and logistical assistance for departmental ... programs. This position requires leadership, responsibility, professionalism, dependability, and ...

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All JobsPrograms JobsPrograms Assistant JobsPrograms Assistant Jobs in Pittsburgh, PA

Programs Assistant information

What would a programs assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, maintain records, and may use tools like spreadsheets or databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Pittsburgh, PA? The most popular types of Programs jobs in Pittsburgh, PA are:
What cities near Pittsburgh, PA are hiring for Programs Assistant jobs? Cities near Pittsburgh, PA with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Pittsburgh, PA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 88% Physical, 1% Hybrid, and 11% Remote job distribution.

Program Assistant-CRR Butler

Southwestern Pennsylvania Human Services, Inc.

Butler, PA • On-site

$33K - $42K/yr

Other

Medical, Dental, Retirement

Posted 4 days ago

Job description

Comprehensive Benefits Package • Tuition Discounts • Career Advancement
The CARE Center, Inc.
Kittanning, PA Location
Overall Function:
Performs a series of specialized tasks or procedures directly related to the coordination of daily services for clients in the program at both site locations building a positive community environment and assisting with the growth and development of the clients.
Essential Functions:

  • Assists in developing and implementing resident Service Plans to provide residents with assistance in independence and personal responsibility.
  • Ensuring that the goals identified in the resident's Service Plans are monitored and recorded for the program supervisor.
  • Provides staff support and hands-on instruction to residents to implement crisis plans and assist with crisis resolution.
  • Assures appropriate well-balanced meal planning to meet the needs of all residents.
  • Participates in regular staff meetings and trainings to develop knowledge and skills to assist residents in crisis resolution and support job performance.
  • Oversees resident's medication needs and is the direct contact with pharmacies.
  • Serves as the program's lead office staff when the public, clients, family members, etc. call or present at the office, giving and receiving information about the program or services.
  • Serves as the lead office staff person providing primary operational support for the CRR sites.
  • Serves as a program liaison responsible for handling non-routine, cooperative problem-solving situations; external communications with funding sources, professionals, clients, etc.; and explanation of agency policies, procedures, and structure.
  • Fields calls for the CRR team, provides call screening to accurately assess client immediate needs to effectively assist in monitoring team dispatch and daily client management.
  • Prepares and submits all required program reports and documentation in a timely manner.
  • Adheres to all policies, laws, regulations and codes of ethics and confidentiality as outlined by federal and state laws, and agency policies and procedures.
  • Must have a minimum of four years of administrative experience or equivalent combination experience and training, as determined by the Agency.
  • Knowledge of general office procedures, including interpersonal skills and telephone interaction.
  • Demonstrated proficiency on a typewriter and/or computer keyboard.
  • Must not be excluded from participation in Medicare, Medicaid, or any other federal health program.
  • Must successfully obtain clearances from the PA State Police, Child Abuse Clearance from the PA Department of Human Services, and FBI Fingerprint Clearances.
  • Ability to sit for long periods of time during the workday.
  • Ability to operate a keyboard and multi-line telephone simultaneously, with a high degree of accuracy.
  • Ability to occasionally assist, move and/or transfer office supplies weighing up to 25 pounds.
  • Ability to receive, understand, and communicate information with effectiveness, and follow instructions.
  • Ability to transport oneself and/or individuals in an insured vehicle as program needs dictate.
  • Ability to safely operate a variety of agency vehicles.
  • Ability to assist, mover and/or transfer individuals weighing up to 150 pounds, may be required.

Available Benefits:
  • Medical and dental benefits for eligible employees.
  • Retirement plan with potential for agency match.
  • Tuition discounts with partnering colleges and universities.
  • Career advancement opportunities.
  • Generous time off for eligible employees.
  • Be an SPHS Hero!

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