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Programs Assistant Jobs in Carmel, IN (NOW HIRING)

Vergence

Financial Analyst

Indianapolis, IN · On-site

$30/hr

Financial Compliance Monitoring for Recovery programs * Assist with the creation of Memorandum of Understanding agreements in conjunction with the Legal section * Assist with internal and external ...

Kroger

Assistant Store Leader

Carmel, IN · On-site

$15.25 - $18.50/hr

Emotional and financial support with free counseling through our Employee Assistance Program and ... Staff supervisory experience * Assist store manager & associates in the achievement of a favorable ...

Kroger

Assistant Store Leader

Fishers, IN · On-site

$14.50 - $17.50/hr

Emotional and financial support with free counseling through our Employee Assistance Program and ... Staff supervisory experience * Assist store manager & associates in the achievement of a favorable ...

Kroger

Assistant Store Leader

Plainfield, IN · On-site

$15.75 - $19.25/hr

Emotional and financial support with free counseling through our Employee Assistance Program and ... Staff supervisory experience * Assist store manager & associates in the achievement of a favorable ...

KTI Health

Be Seen First

Oral Health Coordinator

Indianapolis, IN · On-site

$30 - $32/hr

The role will provide training to CNAs, school nurses, educators, families, and community partners while supporting outreach programs and improving oral health outcomes. Responsibilities: * Develop ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Carmel, IN?

The most popular types of Programs jobs in Carmel, IN are:

What cities near Carmel, IN are hiring for Programs Assistant jobs?

Cities near Carmel, IN with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Carmel, IN as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, and 3% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

Program Assistant-OTP FT

Plainfield, IN • On-site

Hamilton Center, Inc.
Offices of Mental Health Practitioners • 501 - 1,000 employees
Learn more about Hamilton Center, Inc.external

$18/hr

Full-time

Re-posted 11 days ago

Hamilton Center Inc. rating

4.0

Company rating: 4.0 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description

Program Assistant - OTP
Position Summary
Provides secretarial/clerical support to the Satellite Services amp; Vigo County Services staff by assisting with the daily administrative functions. Responsible for all record-keeping and financial reports required by the Division Satellite Services amp; Vigo County Service
Essential Duties/Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Must successfully complete OTP training.
  • Performs administrative/clerical functions; carries out routine office procedures e.g., types, files, copies documents, makes bank deposits, picks up mail from post office and schedules and confirms appointments.
  • Answers telephone taking routine messages, screens calls for crisis situations, responds to routine and emergency inquiries. Interacts with clients on a daily basis.
  • Maintain all files, client charts, and records pertinent to the program.
  • Takes minutes of meetings as required.
  • Gathers data and compiles financial reports, monthly and annually, as required.
  • Compiles data, completes forms, make mathematical calculations and carries out other tasks related to funding, accreditations, certification, and similar administrative projects as assigned.
  • Uses computer in all aspects of position e.g., correspondence, meeting minutes, schedules, quality assurance forms, financial reports and program data.
  • Assists in maintaining inventory of supplies and materials.
  • Completes initial authorizations for Medicaid and Managed Care companies and assists staff in tracking and meeting deadlines and requirements for various funding sources.
  • Assist with billing inquiries and the collection of client fees.
  • Monitor enrollment procedures for outpatient clients. Record initial contact with clients requesting services. Screen for presenting problem and specific needs of the client.
  • Be familiar with all divisions and departments of the Center in order to be able to interact and assist staff. Be familiar with division-wide compliance, regulations/guidelines of quality clinical care.
  • Represent the agency with the public, potential consumer, referral sources, active clients in a professional, ethical manner that reflects a positive attitude and willingness to assist.
  • Keep all requests for Release of Information current
  • Corrects non-clinical errors identified in reports.
  • Participates in training, in-services and special activities as required or assigned.
  • Performs other duties as assigned.
  • Perform the above listed duties with or without reasonable accommodation
Minimum Qualifications/Requirements
  • High School diploma required.
  • Additional education in business field and/or experience desired.
  • Knowledge and/or skills in business English, basic mathematics, typing, filing and record maintenance, reception, operation of routine office equipment, time management, billing procedures and fiscal management.
  • Good interpersonal skills
  • Skills in Microsoft Office (Word, Excel, Access) data entry/retrieval.
  • Ability to learn HCI’s computer billing system.
  • Good telephone skills
  • Time management and organizational skills with flexibility to manage a wide variety of tasks
  • Willingness to use personal transportation in work

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