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Programs Assistant Jobs in Buffalo, NY (NOW HIRING)

BUFFALO FINE ARTS ACADEMY

Cleaner

Buffalo, NY

$19.32/hr

Follow all museum safety requirements and participate in safety training programs. * Assist with set up and breakdown of special events as needed which will require some 24/7 availability. * Ensure ...

People, Inc.

LPN DIRECT SERVICE

Williamsville, NY · On-site

$26 - $29/hr

Responsible for implementation of individual programs. * Assist individuals as needed in all activities and areas of daily living. * Completes all areas assigned through shift responsibility sheets ...

The summit center

Early Autism Program Coordinator

Getzville, NY · On-site

$62K - $67K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Coordinator partners with the Assistant Principal to ensure staff training, clinical accountability, regulatory compliance, budgeting, student safety, and effective program operations. This role ...

New View Alliance

Family Peer Recovery Advocate

Lockport, NY · On-site

$19 - $20.47/hr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

Accompany the family when visiting programs. Assist the family to gather, organize and prepare documents needed for specific services. Address any concrete or subjective barriers that may prevent ...

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All JobsPrograms JobsPrograms Assistant JobsPrograms Assistant Jobs in Buffalo, NY

Programs Assistant information

What would a programs assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, maintain records, and may use tools like spreadsheets or databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Buffalo, NY? The most popular types of Programs jobs in Buffalo, NY are:
What cities near Buffalo, NY are hiring for Programs Assistant jobs? Cities near Buffalo, NY with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Buffalo, NY as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Ibero Business Center- WNY Coordinator

Ibero American Action League

Niagara Falls, NY • On-site

$23/hr

Full-time

Re-posted 7 days ago

Job description

Job Type
Full-time
Description
Summary:
Under the supervision of the IBC Director, the Coordinator will be responsible for assisting in the implementation and administration of the Ibero Business Center (IBC) program objectives and goals. The coordinator is responsible for empowering clients with the knowledge they require to start and maintain profitable businesses so that they will gain economic security and independence for themselves and their families.
Essential Functions:
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
  • Report directly to the IBC Director.
  • Assist in preparation of program content, delivery methods and budgetary requirements within each specific program.
  • Assist with Ibero Regional Roundtables, will attend conferences, festivals, and other events to table and market Ibero & IBC.
  • Must be bilingual in Spanish and English and assist entrepreneurs and small business clients (in either language) with business plan preparation, technical assistance, consulting, loan processes and other business support services as needed.
  • Facilitate and assist the Ibero Business Center (IBC) with agendas, schedules, and expectations for periodic training classes and additional workshops, including course dates, pitch competition dates, curriculum topics and other pertinent information.
  • Assist with client contact and database entries to report goals and outcomes for IBC clients.
  • Be present for evening classes; interact with grantor, communities, and clients; supervise any applicable staff to manage programs and establish strong partnerships.
  • Monitor, evaluate and revise program operating policies and procedures in collaboration with the director and business and CHW staff.
  • Assist in the development of funding sources for the current program; seek additional funding for new or expanded programs, through grant application processes, fundraising events and/or fee for service-based training programs.
  • Assist with outreach to entrepreneurs by helping IBC team develop strategic marketing campaigns to ensure targeted demographics are reached.
  • Assist IBC Team with planning the Pitch Competition - participants who complete the program are invited to "pitch" their business idea and compete for startup funding in the course's culminating Pitch Competition .
  • Help to identify mentors for IBC clientele.
  • Supervise the IBC Specialist of Ibero WNY
  • Be compliant with IBC requirements base on grantor requirements
  • Supporting other Ibero programs in the WNY region when needed
  • Ability to work outside of a normal working schedule as needed.

Authority:
The employee exercises considerable initiative in setting priorities within the framework of the agency's policies and procedures. The individual must be resourceful and able to display initiative and understanding of management systems and interpersonal relations. Evidence of self-motivation and ability to work independently is a must.
Requirements
Position Qualifications:
Competency Statement(s)
  • Bilingual, Spanish and English
  • Analytical Skills - Ability to use thinking and reasoning to solve a problem
  • Accuracy - Ability to perform work accurately and thoroughly
  • Customer Oriented - Ability to take care of the customers' needs while following company procedures
  • Detail Oriented - Ability to pay attention to the minute details of a task
  • Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type
  • Ethical - Ability to demonstrate professionalism conforming to a set of values and accepted standards

Independent learning strategies - Ability to prioritize tasks, manage time and meet deadlines. Evidence of self-motivation
  • Leadership- Ability to motivate, influence, and support others to accomplish team and organizational goals
  • Training & Presentation Skills
  • Reliability - The trait of being dependable and trustworthy
  • Communication, Oral - Ability to communicate effectively with others using the spoken word
  • Communication, Written - Ability to communicate in writing clearly and concisely

Skills and Abilities:
  • Four-year degree in Human Services, Business Administration, or comparable area of study,
  • OR 5 years experience in an equivalent position.
  • Entrepreneurship background, preferred
  • Bilingual, Spanish and English Capable, preferred
  • Intermediate or advanced computer knowledge with Microsoft Office
  • A combination of training and experience other than the specified, if judged to be adequate for the job, may be accepted by the President and CEO

Physical Demands:
The position does require occasional standing, squatting, lifting of up to approximately 30 lbs. and frequent sitting.
Salary Description
$23.00

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