Programming Coordinator Jobs in Seattle, WA (NOW HIRING)

Do you have a heart for inclusive play and a knack for organizing sports? We are looking for a split-site Adaptive Programming Coordinator to support our amazing athletes in Mill Creek and Monroe!

What you'll do:

You'll be the "MVP" behind the scenes-recruiting volunteers, chatting with families, and running the show on game days. From the Miracle League baseball field in Monroe to the Basketball courts in Mill Creek, you will help create an environment where every athlete belongs.

What we're looking for:

• A "people person" with top-tier communication skills.

• A leader who can recruit and inspire volunteers.

• Someone comfortable with a flexible, seasonal schedule.

The YMCA of Snohomish County provides jobs and careers with a cause.Every day, the Y makes a lasting impression in our communities through youth development, healthy living and social responsibility. Our unique work environment constantly changes to adapt to the needs of our communities. We are a non-profit, in the people business. This means that we help members meet a fitness or ability goal, see that children thrive in our child care programs, encourage family togetherness, and give youth an opportunity to learn life skills through water safety, sports, and teen programming.

Our Commitment to Inclusion:
The Y is made up of people of all ages and from every walk of life, working side by side to strengthen communities. Together we work to ensure that everyone, regardless of ability, age, cultural background, ethnicity, faith, gender, gender identity, ideology, income, national origin, race or sexual orientation, has the opportunity to reach their full potential with dignity. Our core values are caring, honesty, respect and responsibility-they guide everything we do.

We look forward to having you on our YMCA team!
*The YMCA is an Equal Opportunity Employer that celebrates diversity at all levels of our organization!

Position Summary:

Develop, organize, and implement high-quality YMCA Adaptive Programs tailored to specific target populations. This role includes working in program ratios as needed and fostering a safe, positive, and inclusive environment that promotes participant safety and engagement in alignment with YMCA policies, practices, and procedures. Responsibilities also include supervising and overseeing all game-day operations at Miracle Field or other adaptive program sites, coordinating teams, and facilitating modified gameplay experiences.

Job Duties/Responsibilities:

Manage, direct, and coordinate programs at the assigned location.

Recruit, train, and develop volunteer buddies.

Review and evaluate staff performance.

Develop strategies to motivate staff and achieve program goals.

Ensure programs operate within budget and that program fees are collected.

Maintain compliance with state and local regulations related to program areas.

Uphold YMCA program standards and enforce safety procedures.

Oversee the upkeep of assigned program facilities and equipment.

Build and maintain relationships with parent groups, organizations, and agencies related to assigned programs.

Maintain accurate records and department files.

Organize special events for parents.

Support YMCA fundraising activities.

Assist with Program Committee meetings.

Contribute to the marketing and distribution of program information.

Compile program statistics and assess program effectiveness and participation.

Order program supplies, including uniforms.

Perform other duties as assigned.

Assist with the Adaptive Program setup and preparation.

Check in all volunteers and coaches.

Foster a warm, welcoming environment for all participants.

Step in as needed to coach, instruct, and support participants with diverse needs in adaptive programming.

Ensure clear communication with volunteers and actively recruit "buddies" for game day support.

Game days vary by season but primarily take place on weekends.

Qualifications:

Minimum age: 18 years of age or older

One year or more supervisory experience, preferred

Experience working with individuals, families and communities of diverse backgrounds and abilities

Strong computer skills and experience with standard business software

Strong professional written and verbal communication skills

Fluency in second language desired

Y Culture:

• Build relationships with a diverse membership base in culturally responsive ways, connect members with one another and to the YMCA
• Exhibit Caring, Honesty, Respect and Responsibility
• Complete required training and certifications within established guidelines
• Arrive on time ready for shift, clock in/out within timekeeping system

Embrace Team Leader Core Competencies:

Mission Advancement:

• Models and teaches the Y's values
• Ensures a high level of service with a commitment to improving lives
• Provides volunteers with orientation, training, development, and recognition
• Cultivates relationships to support fundraising

Collaboration:

• Champions inclusion activities, strategies, and initiatives
• Builds relationships to create small communities
• Empathetically listens and communicates for understanding when negotiating and dealing with conflict
• Effectively tailors communications to the appropriate audience
• Provides staff with feedback, coaching, guidance and support

Operational Effectiveness:

• Provides others with frameworks for making decisions
• Conducts prototypes to support the launching of programs and activities
• Develops plans and manages best practices through engagement of team
• Effectively creates and manages budgets
• Holds staff accountable for high-quality results using a formal process to measure progress

Personal Growth:

• Shares new insights
• Facilitates change; models adaptability and an awareness of the impact of change
• Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance
• Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology

Physical and Mental Demands: The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job.

Physical Demands:

While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Sufficient strength, agility and mobility to perform essential functions of position and to safely supervise program activities. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

Mental Demands:

While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex problems; may use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with members, staff, volunteers, and others encountered in the course of work, some of whom may be dissatisfied individuals.

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Typically interaction with others is busy, constant and occasionally interruptive. Work may be demanding at times. May require ability to work irregular hours. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job descriptions represent a general outline of job duties, functions and qualifications. They are not intended to be comprehensive in nature. In addition, jobs evolve over time and therefore their description may not reflect the precise nature of the position at a given point in time.