Programmatic Jobs in Florida (NOW HIRING)

Contract Financial Coordinator 

Office of Community Services - Homelessness & Fatherhood  

Location: Tallahassee 

Salary: $65,000 

This is not a telework position. Candidate will be required to work in the office. 

DESCRIPTION 

This position is located at DCF Headquarters, 2415 N. Monroe St., Suite 400, Tallahassee, FL 32303. The Contract Financial Coordinator will report directly to the Director of the Office on Homelessness. This position plays a crucial role in supporting the financial management, program monitoring, and budgeting functions within the Office on Homelessness and Office of Community Services. The Contract Financial Coordinator is responsible for overseeing the unit finances relating to contracts and grants, managing federal budget drawdowns, ensuring compliance with financial and contractual requirements, managing unit procurements, and providing regular updates on programmatic spending. This position also works with the Department of Children and Families (DCF) financial team to ensure quarterly federal reimbursement draws are completed and assists with general programmatic report construction as needed. Effective communication, interpersonal skills, and attention to detail are required. 

Specific Duties and Responsibilities include: 

• Budgeting Support: Manage unit budgeting, particularly related to contracts, as tasked within the Office of Community Service, including the Office on Homelessness, Fatherhood Initiative, Office of Domestic Violence, Human Trafficking, Hope Florida, and Adult Protective Services. This will be done by preparing and tracking budget reports and ensuring that spending aligns with approved allocations. 

• Financial Oversight: Work closely with DCF's financial team to ensure that federal reimbursement draws are completed at least quarterly, ensuring proper allocation of funding. 

• Procurement: Manage procurements for Office of Community Services, as needed. 

• Approve Contract Invoices: Review and approve contract invoices before payment to ensure all required documentation is included and correct financial codes are used. 

• Programmatic Monitoring: May monitor contract recipients and contract managers to ensure compliance with contract requirements and that deliverables are met according to agreed-upon timelines. 

• Financial Oversight: Work closely with DCF's financial team to ensure that federal reimbursement draws are completed at least quarterly, ensuring proper allocation of funding. 

• Regular Reporting: Provide regular updates to the Director, Deputy Director, Contract Unit Manager, and other stakeholders on contract spending, addressing any discrepancies or concerns. 

• Programmatic Report Construction: Assist in developing and reviewing programmatic reports to ensure accuracy and alignment with grant requirements. 

• Procurement Support: Assist or manage unit procurements as required, ensuring compliance with procurement policies and procedures. 

• Other Duties: Perform other duties as required to support the efficient operation of the Office of Community Services. 

REQUIREMENTS 

Required Qualifications 

• At least two (2) years of experience in accounting, budget management, financial oversight, or contract management. 

• A bachelor's degree from an accredited college or university; Professional or non-professional experience as described below can substitute on a year-for-year basis for the preferred college degree. Note: Be prepared to provide a copy of your degree/diploma or request official transcripts from your school in a sealed envelope. All documents must be in English, clear, and legible, showing all signatures and pertinent details. Foreign degrees must be validated by a third party to meet the US equivalency requirements. All costs are the responsibility of the applicant. 

Preferred Qualifications 

• Experience in programmatic monitoring and contract management in a government or nonprofit setting. 

• Experience with State of Florida in accounting, contract management, budgeting, or financial reporting processes. 

• Knowledge of Florida invoicing processes. 

• Experience with federal grants and reimbursement processes. 

• Familiarity with accounting, budgeting, and funding streams in government programs.\ 

Knowledge, Skills and Abilities Required for the position: 

• Knowledge of financial oversight principles, accounting principles, and budget management processes. 

• Ability to evaluate and analyze data to make recommendations regarding program expenditures and financial compliance. 

• Strong written and verbal communication skills, including the ability to explain complex financial and programmatic information clearly. 

• Ability to effectively lead and manage a team, with attention to detail and organizational skills. 

• Proficiency in Microsoft Office products, especially Excel, Word, and PowerPoint. 

• Ability to work independently and solve problems with a proactive approach. 

• Have proficiency with all Microsoft Office products, especially Word, Excel, and PowerPoint 

Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. 

Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families. 

Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve. 

Tolearn more about DCF please visithttps://www.myflfamilies.com/. 

Growth Opportunities: 

With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development. 

Benefits of Working for the State of Florida: 

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: 

• No state income tax for residents of Florida. 

• Annual and Sick Leave benefits. 

• Nine paid holidaysand onePersonal Holiday each year. 

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options. 

• Retirement plan options, including employer contributions(For more information, please clickwww.myfrs.com). 

• Flexible Spending Accounts. 

• Tuition waivers. 

• And more! 

• For a more complete list of benefits, visitwww.mybenefits.myflorida.com. 

Your People First Candidate Profile (application) must be completed in its entirety. 

• Include supervisor names and phone numbers for all periods of employment. 

• Account for and explain any gaps in employment so that the hiring process is not delayed. 

• Experience, education, training, knowledge, skills and/or abilities as well as responsestopre-qualifying questions must be verifiable to meet the minimum qualifications. 

• It is unacceptable to use the statement "See Resume"in place of entering work history. 

• The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures. 

EMPLOYMENT DISCLOSURES 

• US CITIZEN REQUIREMENTOnly US citizens and lawfully authorized alien workers will be hired. 

• SELECTIVE SERVICE SYSTEM REGISTRATIONAll selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS).Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website:http://www.sss.gov. 

• RETIREE NOTICEIf you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement. 

• BACKGROUND SCREENINGIt is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. 

• BENEFIT RECOVERY SCREENINGCandidates applying to positions in the Economic Self-Sufficiency Program will have a Benefit Recovery check completed to validate current or former public assistance case information before completing the hiring process. 

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.