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Program Specialist Assistant Jobs in Texas (NOW HIRING)

West Texas A&M University

Program Specialist I

Canyon, TX · On-site

$2.9K/mo

This position will assist in the planning and execution of daily and administrative operations to ... The Program Specialist I will also coordinate study abroad trips and recruitment trips to various ...

TEES

Program Specialist I

College Station, TX

Job Title Program Specialist I Agency Texas A&M Engineering Department Turbomachinery Laboratory ... Maintain supplies in direct relation to registration. * Assist with completing tasks related to ...

Tamus

Program Specialist I

College Station, TX · On-site

Job Title Program Specialist I Agency Texas A&M Engineering Department Turbomachinery Laboratory ... Maintain supplies in direct relation to registration. * Assist with completing tasks related to ...

Hays County

Fleet Program Specialist

San Marcos, TX · On-site

$50K - $59K/yr

Summary The Fleet Program Specialist will perform fleet operations work involving coordinating ... Responsibilities Responsibilities Assist departments in obtaining quotes for county owned vehicles ...

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Program Specialist Assistant information

What are the key skills and qualifications needed to thrive as a program specialist assistant?

To excel as a Program Specialist Assistant, you need organizational skills, attention to detail, and a relevant associate’s or bachelor’s degree in administration or a related field. Familiarity with project management software, spreadsheets, and standard office applications is typically required. Strong communication, teamwork, and adaptability are valuable soft skills in supporting program operations and collaborating with staff. These competencies ensure efficient program coordination, accurate recordkeeping, and seamless support for program objectives.

What is a program specialist assistant?

Program Specialist Assistants are professionals who support program specialists and managers in planning, coordinating, and implementing various programs within an organization. Their responsibilities often include administrative tasks, data collection, communication with stakeholders, and helping to ensure that program goals and deadlines are met. They work in a wide range of fields such as education, healthcare, government, and non-profits. Program Specialist Assistants play a crucial role in keeping programs running smoothly by providing organizational and logistical support.

What does a program specialist assistant do?

As a Program Specialist Assistant, you play a vital role in facilitating project coordination by organizing meetings, preparing reports, and tracking project timelines and deliverables. You will frequently communicate with team members, stakeholders, and external partners to ensure everyone is aligned on project goals and updates. This position requires strong organizational and interpersonal skills, as you'll often be the point of contact for logistical questions and will assist in resolving minor issues that arise during program implementation.

What is the difference between Program Specialist Assistant vs Program Coordinator?

AspectProgram Specialist AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate's degreeBachelor's degree in related field often preferred
Work EnvironmentOffice settings, supporting program activitiesOffice and field settings, overseeing program implementation
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, community organizations
Common Search & ComparisonAssisting program tasks, administrative supportManaging program operations, coordinating activities

The Program Specialist Assistant typically provides administrative and support tasks within programs, often requiring less experience and focusing on assisting roles. In contrast, the Program Coordinator has broader responsibilities, including overseeing program activities and ensuring smooth operations. Both roles are common in similar industries and may require related credentials, but their scope and level of responsibility differ.

What are the most commonly searched types of Program Specialist jobs in Texas? The most popular types of Program Specialist jobs in Texas are:
What cities in Texas are hiring for Program Specialist Assistant jobs? Cities in Texas with the most Program Specialist Assistant job openings:
Program Specialist Assistant jobs near you

Program Specialist I

West Texas A&M University

Canyon, TX • On-site

$2.9K/mo

Full-time

Medical, Retirement, PTO

Posted 6 days ago

Job description

Job Title
Program Specialist I
Agency
West Texas A&M University
Department
Management, Marketing And General Business
Proposed Minimum Salary
$2,964.00 monthly
Job Location
Canyon, Texas
Job Type
Staff
Job Description
The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits
NOTICE - All posted positions are subject to budget approval.
General Summary:
The Program Specialist I position will report to the Associate Dean of Undergraduate Programs. This position will assist in the planning and execution of daily and administrative operations to the Undergraduate Associate Dean, faculty, staff, and student support. Other responsibilities include, but are not limited to: reviewing and evaluating prospective student and existing student transcripts; monitoring curriculum in degree plans; providing students with detailed information about university, state, and federal regulations; track and provide statistical data for various demographics of prospective and existing students; create, update, and maintain all advising training material; train and advise students on degree plans and the resources used by the university and college; maintain accurate degree plan files; and hire, train, and supervise student workers. The Program Specialist I will also coordinate study abroad trips and recruitment trips to various locations abroad and domestically. On-site support may be needed and required at times.
Responsibilities:
  • Coordinates administrative support functions. This includes, but not limited to, the Associate Dean of the Undergraduate Program, faculty, staff, and students. Plans and coordinates administrative activities and services.
  • Supervises assigned staff, plans work and determines work priorities.
  • Develops administrative objectives and strategies for, but are not limited to, the COB Undergraduate Programs.
  • Coordinates prospective student communication plan and management of online students.
  • Creates, manages, analyzes, evaluates, and reviews documents for students, faculty, and staff. Includes creating, updating, and maintaining advising material for on-campus and online students. Also provides advising support for all College of Business Undergraduate students.
  • Creates, develops, and manages the Online Undergraduate Program initiatives:
  • Performs special analyses and project summaries.
  • Creates and maintains database systems to provide informative (statistical, report updates, etc.) support to Administration about recommendations for program modifications, course offerings, and other curriculums.
  • Using independent discretion to create and/or manage technical support for student training, on-campus and online student initiatives, and programs.
  • Serves as the communication facilitator for COB Undergraduate Program students and prospective students.
  • Assist with in-person visits and tours as needed.
  • Recruitment, Scholarships, Marketing, and special projects coordination as needed.
  • Creating new student recruitment initiatives that include planning, implementing, and providing on-site support.
  • Manage recruitment trips to various locations abroad and domestically, organizing and managing student events and support activities.
  • Identifies, determines, and coordinates scholarship needs for COB Undergraduate Program students.
  • Creates, coordinates, manages, and implements marketing logistics for the Undergraduate Business Program.
  • Manages other special projects such as, but not limited to, Graduation Reception, Training events, Open House events.
  • Provides support for College of Business Student Symposium, College of Business New Student Orientation and Transfer Student Orientation, as well as Discover WT and Destination WT.
  • Manages good-will initiatives among stakeholders.
  • Answer telephone.
  • Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.
  • This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned.

Necessary Qualifications:
  • Bachelor's degree or equivalent combination of education and experience.
  • Working knowledge of Microsoft products relating to student service.
  • Word processing, spreadsheet, database, and presentation applications.
  • Ability to work on multiple projects simultaneously and proven ability to work in a team environment.
  • Proven verbal and written communication skills are essential, as is the ability to work effectively with various groups across the campus community.
  • Ability to handle multiple projects with numerous deadlines and the initiative to assume new tasks or projects.
  • Excellent communication and organization skills.
  • Ability to professionally represent the College of Business and the Undergraduate Business Program.

Preferred Qualifications:
  • Master's degree
  • Working in a collegiate student service position or closely related experience.
  • Fluent in reading, writing, and orally conversing in Spanish.
  • Knowledge of Ellucian products, such as Colleague, Student Self Service, as well as Perceptive Content and Informer reporting.
  • Academic knowledge of degree programs, as well as Texas and Federal requirements.

Applicant Instructions:
Please include the following with your application:
  • Cover letter
  • Resume
  • Three references

Please attach all documents in the attachment box at the bottom of the "My Experience" page before continuing through the application. Please use the "Upload" button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu.
Due to budgetary reasons, West Texas A&M University will not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.
Equal Opportunity /Veterans/Disability Employer.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.

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