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Program Specialist Assistant Jobs in Michigan (NOW HIRING)

Allegis Global Solutions

Program Specialist II

Troy, MI · On-site

The Program Specialist II is responsible for building and maintaining relationships with Hiring ... Responsibilities: * Assist with PMO roadmap/AGS Way initiatives * Participate in client meetings to ...

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Program Specialist Assistant information

What is a program specialist assistant?

Program Specialist Assistants are professionals who support program specialists and managers in planning, coordinating, and implementing various programs within an organization. Their responsibilities often include administrative tasks, data collection, communication with stakeholders, and helping to ensure that program goals and deadlines are met. They work in a wide range of fields such as education, healthcare, government, and non-profits. Program Specialist Assistants play a crucial role in keeping programs running smoothly by providing organizational and logistical support.

What does a program specialist assistant do?

As a Program Specialist Assistant, you play a vital role in facilitating project coordination by organizing meetings, preparing reports, and tracking project timelines and deliverables. You will frequently communicate with team members, stakeholders, and external partners to ensure everyone is aligned on project goals and updates. This position requires strong organizational and interpersonal skills, as you'll often be the point of contact for logistical questions and will assist in resolving minor issues that arise during program implementation.

What are the key skills and qualifications needed to thrive as a program specialist assistant?

To excel as a Program Specialist Assistant, you need organizational skills, attention to detail, and a relevant associate’s or bachelor’s degree in administration or a related field. Familiarity with project management software, spreadsheets, and standard office applications is typically required. Strong communication, teamwork, and adaptability are valuable soft skills in supporting program operations and collaborating with staff. These competencies ensure efficient program coordination, accurate recordkeeping, and seamless support for program objectives.

What is the difference between Program Specialist Assistant vs Program Coordinator?

AspectProgram Specialist AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate's degreeBachelor's degree in related field often preferred
Work EnvironmentOffice settings, supporting program activitiesOffice and field settings, overseeing program implementation
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, community organizations
Common Search & ComparisonAssisting program tasks, administrative supportManaging program operations, coordinating activities

The Program Specialist Assistant typically provides administrative and support tasks within programs, often requiring less experience and focusing on assisting roles. In contrast, the Program Coordinator has broader responsibilities, including overseeing program activities and ensuring smooth operations. Both roles are common in similar industries and may require related credentials, but their scope and level of responsibility differ.

What are the most commonly searched types of Program Specialist jobs in Michigan?

The most popular types of Program Specialist jobs in Michigan are:

What cities in Michigan are hiring for Program Specialist Assistant jobs?

Cities in Michigan with the most Program Specialist Assistant job openings:

Program Specialist Assistant jobs near you

Program Specialist

Girl Scouts Heart of Michigan

Ann Arbor, MI • On-site

$18.36/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

The Program Specialist will work closely with the Program Team, regional leadership, and regional team to develop and promote Girl Scout programs. The Program Specialist will oversee programs in the Ann Arbor region and Saginaw region and will be required to travel to outlying areas to confirm program is delivered throughout all areas of the jurisdiction. The Program Specialist will also report to regional managers of their assigned region, and actively participate in all activities, events, and programs throughout Girl Scouts Heart of Michigan (GSHOM).
Essential Functions
  • Office will be located in the Ann Arbor or Saginaw Regional Center.
  • Working with the Program Department, the Program Specialist will help to increase girl participation in programming and facilitate programs for the Ann Arbor and Saginaw regions.
  • Participate in activities within the community to further the understanding and advancement of Girl Scouting.
  • Coordinate, develop, and cultivate collaborative relationships with local facilities/ organizations to offer high quality programs of interest to girls that meet council goals and objectives.
  • Coordinate planning, organizing, facilitating, implementing, and working closely with research and evaluation team to evaluate girl program activities.
  • Develop and implement progressive girl programming.
  • Plan, organize, and hire staff for Ann Arbor Summer Day Camp, and serve as camp director.
  • Oversee Ann Arbor Summer Day Camp program and staff.
  • Work with the Ann Arbor and Saginaw regional teams to ensure that community spaces are kept clean and organized.
  • Involve girls in the planning and implementation of programming and educational activities.
  • Manage girl recognition, including all communications and training/information sessions.
  • Recruit, train, and coordinate Highest Awards Committee members.
  • Coordinate and implement higher awards and graduating senior recognition ceremony, including partnering with the Communications Department on the Highest Awards Book.
  • Plan, coordinate, and collaborate with other departments to meet mutual priorities.
  • Assist with the preparation of annual budget projections for programs/activities and monitor budgets.
  • Participate as a member of the regional team by assisting team members in other departments to accomplish GSHOM goals.
  • Create and maintain a positive environment that fosters respectful, meaningful, and effective interaction among all people, regardless of race, color, creed, religion, national origin, age, sex, gender identity, sexual orientation and expression, disability, marital status, height, weight or any other characteristic protected by law.
  • Willing to become a member of Girl Scouts of USA annually.
  • Occasionally lift and/or move up to 50 pounds.
  • Other duties as assigned.

Competencies
  • Mission Driven
  • Educational Background
  • Organizational Skills
  • Youth Development
  • Customer Focus
  • Open and Collaborative Communication
  • Teamwork Orientation
  • Conflict Management
  • Flexibility
  • Professionalism
  • Positive Mindset and Attitude

Travel
This position requires up to 50% travel. Must have own transportation, valid driver's license with a good record. The ability to travel council wide. Frequent travel within the council to various meeting locations with staff and volunteers.
Travel is primarily during the business day and evening/weekend hours. Some overnight travel may be expected.
Education and Experience
  • Bachelor's degree or equivalent experience in a related field
  • Knowledge of Girl Scout program highly desired
  • Prior non-profit experience preferred
  • Experience with creating educational programs, budgets and timelines
  • Educational background preferred

Work Schedule
  • This is a full-time/non-exempt position and will work up to 40 hours per week. May be required to work more hours as needed.
  • Will work a variable schedule each week depending upon need.
  • Position requires candidates to work many evenings and weekends.

Work Environment
Operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and a point of sale system. Will work at various programming and training sites including outside vendors and camp properties.
Benefits
  • Medical, Dental, Vision
  • Employer Paid Life and Disability
  • Voluntary Life
  • Flexible Spending Account
  • 403(b)
  • Employee Assistance Program
  • Vacation, Sick, Personal and Holiday Pay
  • Mileage reimbursement

Organizational Values
  • Integrity: Our People are hardworking, honest, effective communicators, and take responsibility for actions and outcomes, even when no one's watching.
  • Positive Mindset & Attitude: Our People choose to perceive and react through a lens of empathy, enthusiasm, curiosity, and helpfulness while being passionate, solution-oriented, service-minded, and driving towards goals.
  • Unquestionable Excellence: Our People actively take initiative to fulfill our mission and are willing to work hard to bring our vision to life through resilience, determination, inspiration, personal growth and continuous learning.
  • Mission Driven: Our People are inclusive and care deeply about girl development. In partnership with stakeholders throughout the organization, they utilize strategic planning and patience to move strategy and the mission forward.
  • Collaborative Changemaker: Our People are intentionally present and forward thinkers dedicated to inspiring others and sharing skills through mentoring, service leadership, practicing radical candor, taking risks, intentional youth development, who are open to change and feedback.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Girl Scouts Heart of Michigan is an Equal Opportunity Employer.
Pay Range: $18.36 per hour

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