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Program Operations Assistant Jobs in Irvington, NJ

XAVIER MISSION INC

Program Assistant

Manhattan, NY · On-site

$41K - $52K/yr

This position provides critical operational support to ensure the smooth functioning of our Food ... Program Support * Assist with setup and preparation for weekly programs. * Help organize donations ...

CenterLight TeamCare

CLINIC OPERATIONS ASSISTANT

Brooklyn, NY · On-site

$18.75 - $24/hr

Completion of a Medical Assistant Program from an accredited institution. Additional Requirements: * Be legally authorized (for example, currently licensed, registered, or certified if applicable) to ...

StateJobsNY

Facility Operations Assistant 1

Brooklyn, NY · On-site

$40K - $48K/yr

Duties Description Facility Operations Assistants perform a variety of routine unskilled and ... The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly ...

Pfizer

Executive Operations Assistant

New York, NY · Hybrid

$35.93 - $63/hr

... , Executive Assistant to the CEO, and the Sr. Director, Executive Operations, as well as ... Support executive reward tickets program coordination and ticket distribution * Support executive ...

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Program Operations Assistant information

See Irvington, NJ salary details

$11

$20

$31

How much do program operations assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for program operations assistant in Irvington, NJ is $20.21, according to ZipRecruiter salary data. Most workers in this role earn between $15.67 and $22.79 per hour, depending on experience, location, and employer.

What is a program operations assistant?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What are the key skills and qualifications needed to thrive as a program operations assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by program operations assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

How much does a program operations assistant get paid?

The average salary for a program operations assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What does a program operations assistant get paid?

The average salary for a program operations assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What cities near Irvington, NJ are hiring for Program Operations Assistant jobs?

Cities near Irvington, NJ with the most Program Operations Assistant job openings:

Program Operations Assistant jobs near you

Program Assistant

XAVIER MISSION INC

Manhattan, NY • On-site

$41K - $52K/yr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Position Summary

Xavier Mission seeks a detail oriented and compassionate Program Assistant to support volunteer engagement, program administration, and community outreach efforts. This position provides critical operational support to ensure the smooth functioning of our Food Pantry, Welcome Table, Clothing Room, and volunteer programs.

Responsibilities

Volunteer Support

  • Coordinate volunteer recruitment, scheduling, registration, and communication.
  • Respond to volunteer inquiries and maintain volunteer records.
  • Assist with volunteer orientations and training.
  • Track attendance, cancellations, and volunteer engagement metrics.

Administrative Support

  • Monitor and respond to program email inboxes.
  • Maintain calendars, spreadsheets, and program databases.
  • Assist with data entry and reporting.
  • Prepare program materials, forms, and guest resources.

Program Support

  • Assist with setup and preparation for weekly programs.
  • Help organize donations and supplies.
  • Support guest registration and intake as needed.
  • Ensure program spaces remain organized and welcoming.

Community Engagement

  • Provide excellent customer service to guests, volunteers, and partners.
  • Share information about Xavier Mission programs and services.
  • Assist with outreach and community resource distribution.

Qualifications

  • High school diploma required; Associate's degree preferred.
  • Strong organizational and communication skills.
  • Proficiency in Microsoft Office and Google Workspace.
  • Ability to work independently and manage multiple tasks.
  • Commitment to serving vulnerable populations with dignity and respect.
  • Bilingual English/Spanish/ Mandarin preferred.

Ideal Candidate

  • Organized and dependable.
  • Comfortable interacting with diverse populations.
  • Strong administrative skills.
  • Passionate about community service and social justice.
  • Able to thrive in a fast-paced nonprofit environment.

Physical Requirements

  • Ability to stand for extended periods during program operations.
  • Ability to lift and move up to 30 pounds.
  • Ability to assist with program setup, breakdown, and inventory organization.

Apply