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Program Operations Assistant Jobs in Oregon (NOW HIRING)

Just Compassion EWC

Program Supervisor

Portland, OR · On-site

The Program Supervisor oversees the daily operations of housing and supportive service programs ... stakeholders. * Assist with implementation of services, and program expansion initiatives.

Just Compassion EWC

Program Supervisor

Portland, OR · On-site

$70K - $75K/yr

The Program Supervisor oversees the daily operations of housing and supportive service programs ... stakeholders. * Assist with implementation of services, and program expansion initiatives.

Just Compassion EWC

Program Supervisor

Eugene, OR · On-site

The Program Supervisor oversees the daily operations of housing and supportive service programs ... stakeholders. * Assist with implementation of services, and program expansion initiatives.

Washington-County,-or

Program Coordinator

Hillsboro, OR · On-site

$86 - $105/hr

... & Assist) services to provide effective, community-based alternatives to the Oregon State Hospital.What You'll Do:Program Administration & Team Leadership: Manage daily program operations ...

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Program Operations Assistant information

What is a program operations assistant?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What are the key skills and qualifications needed to thrive as a program operations assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by program operations assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

How much does a program operations assistant get paid?

The average salary for a program operations assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What does a program operations assistant get paid?

The average salary for a program operations assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are the most commonly searched types of Program Operations jobs in Oregon?

The most popular types of Program Operations jobs in Oregon are:

What cities in Oregon are hiring for Program Operations Assistant jobs?

Cities in Oregon with the most Program Operations Assistant job openings:

Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Program Supervisor

Just Compassion EWC

Portland, OR • On-site

Full-time

Re-posted 4 days ago

Job description

The Program Supervisor oversees the daily operations of housing and supportive service programs, including Housing-Related Social Needs (HRSN), tenancy supports, housing case management, and related care coordination services. This position provides direct supervision to frontline staff, supports program compliance, and ensures high-quality service delivery for participants.


The Program Supervisor works closely with leadership, administrative staff, Coordinated Care Organizations (CCOs), and community partners to support program performance, documentation quality, billing readiness, and continuous improvement. The ideal candidate is a collaborative leader who thrives in dynamic environments and is committed to supporting individuals experiencing housing instability through trauma-informed and housing-first practices.


Essential Duties

  • Provides supervision, coaching, and support to frontline staff delivering housing and supportive services.
  • Ensures compliance with program requirements, documentation standards, and organizational policies.
  • Supports quality service delivery, participant outcomes, and ongoing program development.


Job Functions

  • Supervise and support case managers, billing specialists, and other program staff.
  • Provide coaching, performance feedback, training, and professional development opportunities.
  • Monitor staff workloads, service delivery, and participant outcomes.
  • Ensure staff documentation is accurate, timely, and compliant with program and funding requirements.
  • Collaborate with administrative staff to support quality assurance processes and billing readiness.
  • Support compliance with Medicaid, HRSN, and other program requirements as applicable.
  • Develop and implement workflows, procedures, and operational practices that support efficient service delivery.
  • Monitor program performance and identify opportunities for improvement.
  • Support data collection, reporting, audits, and monitoring activities.
  • Serve as a liaison with Coordinated Care Organizations (CCOs), healthcare partners, community organizations, and other stakeholders.
  • Assist with implementation of services, and program expansion initiatives.
  • Participate in strategic planning and organizational initiatives.
  • Apply trauma-informed care, housing-first principles, cultural humility, and participant-centered practices in all aspects of program operations.
  • Perform additional duties as assigned in support of organizational goals.


Qualifications

  • Minimum of one (1) year of supervisory or leadership experience in a nonprofit, healthcare, housing, or human services setting.
  • Strong communication, organizational, and problem-solving skills.
  • Experience supervising staff, coordinating services, or leading program operations.
  • Ability to manage multiple priorities and adapt to changing program needs.
  • Commitment to trauma-informed care, housing-first principles, and equitable service delivery.


Preferred Qualifications

  • Bachelor's degree in Social Work, Public Administration, Healthcare Administration, Human Services, or a related field, or equivalent combination of education and experience.
  • Two (2) or more years of supervisory or leadership experience.
  • Experience with Medicaid-funded programs, HRSN services, healthcare billing, supportive housing, or care coordination.
  • Experience working with Coordinated Care Organizations (CCOs), healthcare systems, or community-based social service programs.
  • Knowledge of compliance, quality assurance, reporting, and audit processes.

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