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Program Manager Executive Assistant Jobs in Florida

University of Miami

Executive Assistant

Miami, FL · On-site

The Executive Assistant leads the broad scope of executive support-related activities and/or ... Responsible for schedule management, office management, travel arrangements, communications ...

PCC Med

Executive Assistant

West Palm Beach, FL · On-site

Manage executive calendars, appointments, meetings, and travel arrangements. * Coordinate and ... Employee wellness programs Success in This Role A successful Medical Executive Assistant is ...

The Dog Wizard

Executive Assistant

Wimauma, FL · On-site

... programs. With multiple locations, our team is committed to delivering high-quality service ... Manage executive calendars, meetings, and communications across multiple locations. * Coordinate ...

GlobalTeam

Executive Assistant

Miami, FL · On-site

Executive Assistant - LATAM & South Africa * Job Modality: 100% Remote - LATAM & South Africa ... In this role, you will manage executive priorities, coordinate meetings and travel, prepare ...

New

University of Miami

Executive Assistant

Miami, FL · On-site

Responsible for schedule management, office management, travel arrangements, communications ... and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The ...

University of Miami

Executive Assistant

Miami, FL · On-site

The Executive Assistant leads the broad scope of executive support-related activities and/or ... Responsible for schedule management, office management, travel arrangements, communications ...

New Day Executive Search

Executive Assistant

Tampa, FL · On-site

$90K - $100K/yr

Manage complex executive calendars, meetings, appointments, and changing priorities * Coordinate ... * Assist with personal appointments, reservations, errands, purchases, deliveries, and other ...

TouchSuite

Executive Asistant

Boca Raton, FL · Hybrid

Executive Assistant Location: Boca Raton, FL (In Office & some Remote) Schedule: 40 hours per week ... Manage professional and personal scheduling, including calendars, meetings, appointments, travel ...

TouchSuite

Executive Asistant

Boca Raton, FL · Hybrid

Executive Assistant Location: Boca Raton, FL (In Office & some Remote) Schedule: 40 hours per week ... Manage professional and personal scheduling, including calendars, meetings, appointments, travel ...

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Program Manager Executive Assistant information

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.

What cities in Florida are hiring for Program Manager Executive Assistant jobs?

Cities in Florida with the most Program Manager Executive Assistant job openings:

Program Manager Executive Assistant jobs near you

Executive Assistant

Miami, FL • On-site

Atlantic Pacific Companies
See more jobs at Atlantic Pacific Companiesexternal

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 11 days ago

Job description

Atlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout Florida, Georgia, Texas, California, North Carolina, and Washington, D.C.

We are looking for passionate people who enjoy challenges and helping others. Does this sound like you? Join us!

Atlantic Pacific Companies is seeking a highly motivated, organized, detail-oriented, and tech-savvy Executive Assistant to join our team. This is a highly visible role that works directly with our President of Development, supporting the Executive Leadership Team and helping keep our Development operations running smoothly.

The Executive Assistant provides high-level administrative and operational support to the Executive Leadership Team, with a strong focus on supporting the President of Development. This trusted, highly visible role allows leadership to stay focused on strategic priorities by managing executive workflows, communications, and key business processes. Because this position works so closely with senior leadership, we are looking for someone with excellent organizational skills, sharp attention to detail, and confidence using technology and business software to keep everything on track.

Responsibilities include, but are not limited to:

  • Serve as a trusted, highly visible partner to the President of Development, anticipating needs and keeping leadership informed on priorities and business matters
  • Manage executive calendars, schedule meetings, and coordinate travel arrangements
  • Draft, edit, and distribute executive communications, reports, presentations, and board materials
  • Handle confidential correspondence, contracts, and sensitive information with discretion
  • Coordinate billing, vendor invoices, and payment tracking
  • Manage expense tracking, receipt collection, and company credit card reconciliation
  • Oversee Deal Day workspaces and reporting, tracking deadlines and ensuring accurate, on-time submissions
  • Maintain and update Development team SmartSheets, workspaces, and file organization
  • Support development closings by preparing, organizing, and coordinating signature and notarization of documents
  • Maintain office logistics, greet visitors, and provide general administrative and company support

Requirements:

  • Associate's degree or equivalent combination of education and experience
  • One to two years of related administrative or executive support experience preferred
  • Strong computer skills, including Microsoft Word, Excel, PowerPoint, and Outlook; experience with SmartSheet or similar project management tools is a plus
  • Excellent attention to detail and organizational skills, with the ability to manage multiple priorities in a fast-paced environment
  • Strong written and verbal communication skills
  • Sound judgment and the ability to handle confidential information with discretion
  • Comfortable working closely and directly with senior executives in a highly visible role

Company Perks:

  • Competitive Salary
  • 100% Employer-Provided Health Insurance, Life Insurance, and Long Term Disability
  • Dental and Vision Insurance
  • Flexible Spending Accounts
  • Paid Time-Off/Holidays
  • 401(k) Retirement Plan
  • Employee Referral Program
  • Employee Assistance Program
  • Employee Discounts Program

For more information, please visit Our Website

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Atlantic Pacific Companies is a drug-free workplace.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Disclaimer: The tasks and responsibilities listed are not the only ones applicable to the positions

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