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Program Manager Executive Assistant Jobs in Florida

TouchSuite

Executive Asistant

Boca Raton, FL · On-site

Executive Assistant Location: Boca Raton, FL (In Office & some Remote) Schedule: 40 hours per week ... Manage professional and personal scheduling, including calendars, meetings, appointments, travel ...

Kaseya

Executive Assistant

Miami, FL · On-site

Executive Assistant Kaseya is looking for a highly organized and proactive Executive Assistant to ... Manage complex and changing executive calendars, travel arrangements, meeting logistics, and ...

Lennar

Executive Assistant

Orlando, FL · On-site

This position involves proactively managing executive schedules, coordinating complex travel ... To further support our Associates, we provide an Education Assistance Program and up to $30,000 in ...

LHI Lennar Homes LLC

Executive Assistant

Orlando, FL · On-site

Organize, prioritize, and manage large volumes of confidential and time-sensitive information ... To further support our Associates, we provide an Education Assistance Program and up to $30,000 in ...

Lennar

Executive Assistant

Orlando, FL · On-site

This position involves proactively managing executive schedules, coordinating complex travel ... To further support our Associates, we provide an Education Assistance Program and up to $30,000 in ...

Kaseya Careers

Executive Assistant

Miami, FL

Manage complex and changing executive calendars, travel arrangements, meeting logistics, and ... Required Qualifications * 2-4 years of experience in an Executive Assistant, Administrative ...

Lennar

Executive Assistant

Orlando, FL · On-site

This position involves proactively managing executive schedules, coordinating complex travel ... To further support our Associates, we provide an Education Assistance Program and up to $30,000 in ...

The Dog Wizard

Executive Assistant

Wimauma, FL · On-site

$42K - $54K/yr

... programs. With multiple locations, our team is committed to delivering high-quality service ... Manage executive calendars, meetings, and communications across multiple locations. * Coordinate ...

SBT CO. LTD

Executive Assistant

Boca Raton, FL · On-site

$65K - $90K/yr

Manage executive calendars, meetings, scheduling priorities, and follow-up communication * Prepare ... Experience in a detox, residential, PHP, IOP, or outpatient behavioral health program * Previous ...

Kaseya Careers

Executive Assistant

Miami, FL · On-site

Our comprehensive platform helps organizations efficiently manage, secure, and automate their IT ... This is an opportunity for an experienced Executive Assistant to expand beyond traditional ...

Kaseya Limited

Executive Assistant

Miami, FL · On-site

Our comprehensive platform helps organizations efficiently manage, secure, and automate their IT ... This is an opportunity for an experienced Executive Assistant to expand beyond traditional ...

Blue Team LLC

Executive Assistant

Boca Raton, FL · On-site

Executive Assistant to the CEO (Sales, CRM & Operations) Department: Corporate Reports To: CEO Location: Boca Raton, FL FLSA Status: Exempt SUMMARY: Executive Assistant to provide unparalleled ...

BlueTeam

Executive Assistant

Boca Raton, FL · On-site

Executive Assistant to the CEO (Sales, CRM & Operations) Department: Corporate Reports To: CEO Location: Boca Raton, FL FLSA Status: Exempt SUMMARY: Executive Assistant to provide unparalleled ...

Kaseya Careers

Executive Assistant

Miami, FL · On-site

Our comprehensive platform helps organizations efficiently manage, secure, and automate their IT ... This is an opportunity for an experienced Executive Assistant to expand beyond traditional ...

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Program Manager Executive Assistant information

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.

What cities in Florida are hiring for Program Manager Executive Assistant jobs?

Cities in Florida with the most Program Manager Executive Assistant job openings:

Program Manager Executive Assistant jobs near you

Executive Asistant

Boca Raton, FL • On-site

TouchSuite
Finance and Insurance • 11 - 50 employees
Learn more about TouchSuiteexternal

Other

Re-posted 28 days ago

Job description

Executive Assistant

Location: Boca Raton, FL (In Office & some Remote) Schedule: 40 hours per week; flexibility for occasional evenings and weekends required

TouchSuite is a leading financial technology company providing payment processing, point-of-sale, and business management solutions to merchants nationwide. Grubbrr is an innovative self-ordering and guest engagement technology company specializing in kiosk, online ordering, and automation solutions for the hospitality and restaurant industries. Together, the organizations support thousands of businesses across the United States through cutting-edge fintech and commerce technology solutions.

Position Overview

We are seeking a highly organized, proactive, and adaptable Executive Assistant to support the executive leadership teams of TouchSuite and Grubbrr. The ideal candidate is a fast-paced problem solver with exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities with professionalism and discretion. This role requires someone who can operate effectively in a dynamic environment while handling confidential business and personal matters with sound judgment and a high degree of professionalism.

Key Responsibilities Executive Support
  • Plan and coordinate activities to ensure executive priorities are achieved and organizational goals are supported.
  • Manage professional and personal scheduling, including calendars, meetings, appointments, travel arrangements, reservations, and related logistics.
  • Coordinate and manage executive travel, including flights, hotels, transportation, itineraries, and meal arrangements.
  • Handle administrative needs for executive leadership and provide general office support.
  • Assist executives with occasional personal tasks and errands as needed.
Communication & Coordination
  • Represent executive leadership in internal and external communications with professionalism and confidentiality.
  • Organize team communications and assist with planning company meetings, events, and special projects.
  • Maintain professionalism and strict confidentiality with all sensitive information and materials.
Office & Vendor Management
  • Coordinate with building and office vendors, including maintenance, cleaning, landscaping, and related service providers.
  • Help oversee office organization, supplies, and facilities-related needs.
Qualifications
  • Minimum of 3+ years supporting C-Suite executives or senior leadership teams.
  • Strong experience with complex scheduling, calendar management, and travel coordination.
  • Excellent organizational, multitasking, and time-management skills.
  • Strong verbal and written communication abilities.
  • Technology-savvy with proficiency in Microsoft Office and the ability to quickly learn new systems and platforms.
  • Ability to maintain confidentiality and exercise discretion in sensitive situations.
  • Professional demeanor with a proactive, solutions-oriented mindset.
  • Reliable transportation and flexibility for occasional after-hours support when necessary.
Why to Join
  • Opportunity to work directly with executive leadership in a growing fintech environment.
  • Collaborative, entrepreneurial culture with strong growth potential.
  • Competitive compensation, benefits and the opportunity to grow with the organization.

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