Program Development Assistant Jobs in Texas (NOW HIRING)

Essential Responsibilities

Program Operations and Administration

• Serve as the primary operational liaison for the Pediatric Low Vision and CVI Program.

• Coordinate implementation of program initiatives, strategic priorities, and annual operating plans.

• Manage clinic operations, including equipment, supplies, and clinical space utilization, including operations within the Kezava program space.

• Coordinate onboarding, credentialing, badging, and orientation activities for staff, trainees, and community partners.

• Facilitate communication among providers, staff, patients, families, referring professionals, researchers, and community organizations.

• Coordinate meetings, conferences, educational events, advisory groups, and stakeholder activities.

• Maintain program records, databases, operational documentation, and electronic systems.

• Collaborate with clinical, business, research, billing, and coding teams to support efficient program operations.

• Monitor program performance, including referral patterns, access metrics, clinic volumes, productivity, and patient experience measures.

• Lead quality improvement initiatives that enhance operational efficiency, service delivery, and patient outcomes.

Financial Management and Resource Development

• Assist with development and monitoring of annual operating budgets.

• Track program expenditures, revenue, contracts, philanthropic funds, endowments, and financial performance.

• Prepare financial reports, dashboards, and variance analyses.

• Manage contracts, agreements, and other program resources.

• Collaborate with Development and Clovernook to cultivate philanthropic support, donor engagement, grant funding, and long-term program sustainability.

• Collaborate with finance, development, research, and philanthropic teams to support program sustainability and growth.

• Support grant development, donor communications, funding proposals, and impact reporting.

Data Management, Research, and Program Evaluation

• Develop and maintain databases, outcome tracking systems, and program performance dashboards.

• Monitor and analyze clinical, operational, financial, quality, and research metrics.

• Generate reports and analyses to support strategic planning, accreditation, quality improvement, fundraising, and program evaluation.

• Assist with grant reporting and program evaluation activities.

• Support preparation of presentations and educational materials.

Community Engagement, Communications, and Partnerships

• Coordinate development and maintenance of program websites, newsletters, educational materials, social media content, and other communication resources.

• Support public awareness campaigns, community outreach initiatives, media activities, and patient communications.

• Collaborate with institutional marketing and communications teams to promote program services, achievements, and impact.

• Develop and maintain relationships with schools, healthcare providers, rehabilitation agencies, advocacy organizations, community partners, and donors.

• Serve as the primary liaison with Clovernook Center for the Blind & Visually Impaired and other key community organizations supporting children with low vision and CVI.

• Coordinate collaborative programming, service agreements, and strategic initiatives with community partners.

• Manage partnership activities, including contracts, memoranda of understanding, and stakeholder engagement efforts.

• Plan and facilitate regular administrative, operational, and clinical meetings with community partners and stakeholders.

• Promote continuity of care across healthcare, educational, rehabilitation, and community settings.

Strategic Growth and Program Development

• Identify, evaluate, and support implementation of opportunities for program growth, innovation, and service development.

• Support leadership in long-term strategic planning, sustainability efforts, workforce development, and implementation of program priorities.

• Contribute to workforce development and succession planning efforts.