Program Coordinator Program Manager Jobs in Helotes, TX

Matrix has been named a Zweig Group 2026 Best Firm to Work For!

Matrix Design Group, Inc. is an award winning, employee-owned engineering, planning, and consulting firm. As an employee-owned company we are committed to fostering, cultivating, and preserving a culture of diversity, respect, and excellence and provide innovative and sustainable solutions for our clients.

We have a friendly, collegial, cooperative atmosphere and offer a full range of benefits including an Employee Stock Ownership Plan (ESOP); medical, dental, vision, disability, and life insurance; holiday, vacation, and sick leave; training and education; and a 401(k) plan. Matrix employees are encouraged to participate in employee wellness programs, social committees, and community outreach programs.

Salary Range: $125,000 to 140,000.00 Annually. Salary will be dependent upon experience.

Location: Colorado Springs, Denver, Phoenix or San Antonio

Job Summary:

Matrix is seeking a Program Manager with project controls experience to support complex facilities, infrastructure, and design/construction programs. This role serves as a centralized coordination point for schedule, budget, contract, and financial performance, enabling project and program leadership to make informed decisions.

The successful candidate will work across multiple projects and stakeholders—including client representatives, designers, contractors, and internal teams—to ensure alignment, transparency, and proactive management of risks, costs, and schedules.

Essential Functions:

• Create, maintain, and continuously update a project-specific tracker that captures major schedule, budget, contract, vendor, design, construction, and financial control items.
• Track design-phase activities including design schedules, permit schedules, major milestones, budget categories, consultant/vendor commitments, and timely issuance of consultant, general contractor, and vendor contracts.
• Track design sign-offs and phase-gate milestones, including 100% Schematic Design (SD), Design Development (DD), and Construction Documents (CD), before projects move to the next phase.
• Track construction-phase activities including construction schedules, major milestones, budget categories, contractor/vendor commitments, and timely issuance of consultant, general contractor, and vendor contracts.
• Maintain and update project forecasts in coordination with the owner’s project management and finance teams.
• Support financial administration by processing purchase orders, pay applications, invoices, and change orders in a timely and accurate manner.
• Monitor budgets by category and identify variances, risks, or items requiring follow-up with consultants, contractors, vendors, or the client team.
• Coordinate with consultants, general contractors, vendors, and client representatives to gather status updates, resolve tracking gaps, and maintain accurate project records.
• Prepare recurring status updates, reports, dashboards, or briefing materials that clearly communicate schedule, budget, contract, and financial status.
• Support project execution to include budgeting, scheduling, organizing teams, prioritizing multiple projects and deadlines, quality assurance, invoicing, reporting, and contributing to project deliverables.
• Meet with clients and their representatives as an individual or part of a team to present status, resolve issues, answer questions, and maintain strong client relationships.

Competencies:

• Project controls experience supporting design and construction projects, preferably in healthcare, hospital, campus, or complex facilities environments.
• Working knowledge of design milestones, permit schedules, construction schedules, budget tracking, forecasts, purchase orders, pay applications, invoices, and change orders.
• Ability to build and maintain detailed trackers, logs, dashboards, and status reports across multiple project phases and stakeholder groups.
• Strong organizational management with exceptional communication, writing, and follow-through skills.
• Ability to synthesize and distill schedule, budget, contract, and financial information into concise reports and presentations.
• Strong skillset in Microsoft Office applications, especially Excel, Word, PowerPoint, and Teams; experience with project management, scheduling, or financial tracking systems is preferred.
• Ability and willingness to travel to project sites, client offices, and other facility offices as needed.

Supervisory Responsibilities:

• None.

Education and Experience:

• Degree in construction management, engineering, architecture, facilities management, business, finance, project management, or related field of study.
• Minimum of 10 years of work-related experience in project controls, construction administration, owner’s representative support, program/project management, facilities management, or related work.
• Experience supporting healthcare, hospital, higher education, campus, commercial, or other complex facilities design and construction projects is preferred.
• Experience tracking design and construction schedules, budgets, contracts, purchase orders, pay applications, invoices, forecasts, and change orders.
• Valid driver’s license, in conjunction with successfully passing the Company’s MVR screening.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.

The noise level in the work environment is usually moderate.

Matrix Design Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, color, religion, sex, national origin, or protected veteran status, and will not be discriminated against based on disability.

The final agreed upon compensation is based on individual education, qualifications, experience, and work location.

Any applicant with a qualifying physical or mental disability who believes they require a reasonable accommodation for any part of the application process should contact us at 719-575-0100 for assistance.

How to Apply:

Please apply online at http://www.matrixdesigngroup.com/careers