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Program Assistant Jobs in Saint John, IN (NOW HIRING)

Salvation Army

Program Assistant

Chicago, IL · On-site

$20/hr

What You'll Do Program Management * Enforce house rules and maintain overall center security ... Provide safe transportation when needed * Assist in resolving beneficiary problems * Train and ...

Casa Central

VPI Program Assistant

Chicago, IL · On-site

$38K - $49K/yr

Program Assistant Casa Central's Violence Prevention & Intervention (VPI) program provides high-quality, culturally and linguistically attuned, trauma-informed therapy and support services to ...

Northwestern University

Program Assistant 3

Chicago, IL · On-site

$19.89 - $27.97/hr

Support the Program Administrator with miscellaneous projects in relation to Graduate Medical Education (Residency and Fellowships). Event planning, as needed for the department of Ophthalmology ...

Northwestern University

Program Assistant 4

Chicago, IL · On-site

$21.48 - $27.69/hr

Its work spans Alzheimer's disease research, clinical programs, training of future neurobehavioral and neuropsychology specialists, and large federally funded initiatives such as the ADRC (P30). The ...

Northwestern University

Program Assistant 2

Chicago, IL · On-site

$38K - $54K/yr

Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required. Benefits: At Northwestern, we are proud to provide meaningful and competitive benefits. The ...

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Program Assistant information

See Saint John, IN salary details

$19.6K

$41.6K

$57.3K

How much do program assistant jobs pay per year?

As of Aug 29, 2026, the average yearly pay for program assistant in Saint John, IN is $41,601.00, according to ZipRecruiter salary data. Most workers in this role earn between $34,100.00 and $43,200.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Saint John, IN?

The most popular types of Program jobs in Saint John, IN are:

What cities near Saint John, IN are hiring for Program Assistant jobs?

Cities near Saint John, IN with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Saint John, IN as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 24% Part Time, and 2% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $41,601 per year, or $20 per hour.

Program Assistant -

AUNT MARTHAS HEALTH AND WELLNESS INC

Park Forest, IL • On-site

$36K - $46K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted yesterday

New

Job description

Program Assistant

About Aunt Martha’s
Aunt Martha’s Health and Wellness boldly commits to supporting the well-being of our communities by delivering exceptional care, promoting equity in access, and fostering a culture of innovation. We are taking a responsible approach to creating environments that allow us to do what we do best—provide healthcare and wellness.
Position Summary
The Program Assistant provides administrative and programmatic support to the HealthWorks department. This includes scheduling meetings, preparing reports, drafting communications, maintaining records, processing invoices, and data entry. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment.
Key Responsibilities
Administrative Duties:
* Manage monetary needs for the program, including purchasing supplies/equipment and collecting receipts.
* Process program-related invoices; review, reconcile, and ensure all vouchers, timesheets, and mileage logs are properly signed before submission for payment.
* Prioritize and manage incoming correspondence on behalf of the Vice President.
* Provide support at the reception desk, answer incoming calls, and direct inquiries appropriately.
* Participate in agency-wide safety and site coordination activities.
* Troubleshoot non-emergency program issues as needed.
Programmatic Duties:
* Ensure timely submission of internal and funder reports to the Vice President.
* Coordinate and schedule staff meetings, training sessions, and conferences.
* Draft grants, reports, business correspondence, meeting minutes, and other written materials.
* Conduct client and provider satisfaction surveys; compile and present results.
* Enter client and provider information into both HealthWorks’ internal database and the DCFS statewide database (SACWIS).
* Follow up on appointments, referrals, and client medical record requests.
Qualifications
Education & Experience:
* High school diploma or GED required.
* Minimum of 3 years of relevant administrative experience, particularly in multitasking environments.
Skills & Abilities:
* Proficiency in Microsoft Office programs (Word, Excel, Outlook, etc.)
* Ability to type at least 40 words per minute.
* Strong written and verbal communication skills.
* Basic math skills, including calculating percentages and interpreting bar graphs.
* Ability to follow written, verbal, or diagram instructions and solve routine problems.


Licensure & Certifications:
* Valid Illinois driver’s license and current auto insurance required.
Career Path
With additional education and training, this position may lead to roles such as:
* HealthLine Operator
* Medical Specialty Care Coordinator
Compensation & Benefits
Aunt Martha’s offers a comprehensive benefits package designed to support the health, growth, and well-being of every team member:
* Health, Dental, and Vision Insurance
* Paid Time Off
* Retirement Plan
* Income Protection (Life and Disability Insurance)
* Professional Growth & Educational Support
* Employee Assistance Program (EAP)
* Discounts on everyday services (e.g., cell phones, restaurants, and more)
* Service Awards recognizing years of service
If you’re organized, proactive, and passionate about supporting programs that improve community health, we encourage you to apply and join our mission-driven team at Aunt Martha’s.

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