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Program Assistant Jobs in Potomac, MD (NOW HIRING)

FCNL

Program Assistant for Peacebuilding

Washington, DC · On-site

$24.85/hr

Description The Program Assistant for Peacebuilding is responsible for assisting the Peacebuilding team with research, drafting policy pieces, attending external meetings and representing FCNL.

New

FCNL

Program Assistant for Peacebuilding

Washington, DC · On-site

$24.85/hr

The Program Assistant for Peacebuilding is responsible for assisting the Peacebuilding team with research, drafting policy pieces, attending external meetings and representing FCNL. Program ...

New

Ocean Bay LLC

Program Assistant (5888)

Arlington, VA · On-site

$60K - $65K/yr

Ocean Bay, LLC, a subsidiary of Three Saints Bay and a Federal Government Contractor industry leader, has an opening for a highly motivated Program Assistant located in Arlington, Virginia. The ...

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All JobsProgram Assistant JobsProgram Assistant Jobs in Potomac, MD

Program Assistant information

See Potomac, MD salary details

$22.2K

$47.3K

$65.2K

How much do program assistant jobs pay per year?

As of Jul 6, 2026, the average yearly pay for program assistant in Potomac, MD is $47,288.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,800.00 and $49,100.00 per year, depending on experience, location, and employer.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Potomac, MD? The most popular types of Program jobs in Potomac, MD are:
What cities near Potomac, MD are hiring for Program Assistant jobs? Cities near Potomac, MD with the most Program Assistant job openings:
Program Assistant jobs near you

Program Assistant II

Kent, Campa and Kate Inc.

Arlington, VA • On-site

$28.87 - $29.25/hr

Full-time

Posted 4 days ago

Job description

Program Assistant II - Arlington, VA
Background:
Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for a full-time Program Assistant II position in Arlington, VA supporting the National Foreign Affairs Training Center (NFATC), formerly referred to as the Foreign Service Institute (FSI).
Wage: $28.87 - $29.25 / hourly
Position Summary:
The PA II handles differing situations, problems, and deviations in the work of the office according to the COR's or GTM's general instructions, priorities, duties, policies, and program goals. Additionally, the Program Assistant II uses judgement and initiative to determine the approach or action to take in non-routine situations, interprets and adapts guidelines, including unwritten policies, precedents, and practices.
Required Qualifications:
  • Secret Clearance.
  • High School Diploma.
  • U.S. citizenship.
  • Experience: At least two (2) years of experience in a related field.
  • Superior organization skills with a high level of attention to detail.
  • Effective oral and written communication skills.
  • Must be able to effectively perform their role using a variety of virtual training platforms, including but not limited to MS Teams, WebEx, Zoom for Government, Google Meet, etc.

Preferred Qualifications:
  • Associates or Bachelor's degree.
  • Work experience in an educational or training institute.

Duties and responsibilities (including but not limited to):
  • Carries out recurring office procedures independently and selects the guideline or reference that fits the specific case.
  • Receives specific instructions on new assignments and completed work is checked for accuracy.
  • Responds to routine inquiries that have standard answers; refers inquiries and visitors to appropriate staff.
  • Determines which requests should be handled by the GTM, appropriate staff member, or other offices; prepares and signs routine non-technical correspondence in own or supervisor's name.
  • Reviews materials prepared for approval for typographical accuracy and proper format.
  • Reviews outgoing materials and correspondence for internal consistency and conformance with GTM's procedures; ensures --proper clearances have been obtained, when needed.
  • Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans.
  • Collects information from the files or staff for routine inquiries on office program(s) or periodic reports and refers nonroutine requests to supervisor or staff.
  • Requisitions supplies, printing, maintenance or other services; types, takes and transcribes dictation.
  • Performs data entry on course registration/enrollment, runs reports, and provides general administrative support to students, instructors, and guest speakers.
  • Supports both traditional in-person classroom training as well as remote virtual delivery of program courses.
  • When assisting in the delivery of virtual training programs, duties may include and are comparable to the following:
    • Configures the training platform in support of course delivery.
    • Provides basic technical assistance and troubleshooting to instructors and presenters as well as students.
    • Monitors the virtual participant chat function, provides assistance as required to ensure effective virtual course delivery.
    • Assists the instructor in utilizing the training platform in support.
    • Assists the instructor with the creation and implementation of online learning applications.
  • May draft template memos to the Passport Special Issuance Agency (SIA) requesting passports and visas for official travel for staff.
  • Delivers, tracks status of, and retrieves passport and visa requests from SIA, using Government provided shuttle buses.
  • Composes non-standard correspondence on administrative, procedural and policy matters for GTM's approval.
  • Processes routine and non-routine training requests for individuals and groups following and interpreting SOPs and established policies.
  • Maintains records and files in accordance to established timelines, policies and procedures; Performs complex data entry using a variety of proprietary and non-propriety applications (e.g., Student Information System, MS Office Suite, etc.).
  • Anticipates and prepares materials as needed for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs GTM on matters to be considered.
  • Reads and interprets publications, procedures, regulations, and directives; acts on, or escalates matters of importance; makes recommendations for process improvements and updates; Reviews, drafts, and edits technical and non-technical documents, reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.

Application Notes:
  • Please provide a resume to include the duties and responsibilities performed for each previously held position.
  • Please provide three (3) professional references on your resume.
  • Applicant must currently be authorized to work in the United States on a full-time basis and be a U.S. citizen.

Kent, Campa and Kate Incorporated (KCK) is an equal opportunity employer. KCK does not discriminate against employees and applicants on the basis of race, color, religion, sex, ancestry, national origin, gender, sexual orientation, marital status, age, disability, gender identity, results of genetic testing, veteran status, or any other status protected by federal, state, and local law.

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