Program Assistant Jobs in Mahwah, NJ (NOW HIRING)

Summary:
Safe Horizon's Child Advocacy Center plays a critical, front-line role in responding to child sexual abuse and severe physical abuse by providing a coordinated and collaborative approach to the investigation of such cases, while ensuring that victims receive immediate, effective support.
The Program Assistant is the first point of contact for all children and families entering the CAC. The Program Assistant will welcome and orient every child and non-offending family members to the CAC and immediately link the family to the appropriate CAC service providers. The Program Assistant plays a critical role in creating an environment that is safe, welcoming and upholds the core values and mission for the CAC.
Responsibilities:
• Learn and integrate a trauma-informed, client-centered approach, using an anti-oppressive lens, into your work with clients, staff and members of the CAC multidisciplinary team.
• Welcome all visitors and orient them to the site/space
• Actively manage the experience of clients, visitors, partners and staff
• Collaborates with and links families to members of the multidisciplinary team to ensure that all clients and visitors are responded to in an efficient and expeditious manner.
• Manages the client reception and child play areas so that they are properly supervised, child-focused, trauma-informed, and safe for all clients.
• Engages children in age-appropriate activities while they wait for services.
• Provides support and assistance to caregivers and children in a client-centered manner while they wait for services,
• Answers and directs telephone calls, faxes and mail directed to department of site;
• Enters data into CMS, the CAC's case tracking database;
• Performs administrative and clerical office duties including report preparation; administering petty cash, metro cards, uber and parking garage vouchers; processing payment requests;
• Assists the Administrative Coordinator in supervising reception area volunteers;
• Straightens up the playroom, interview/observation rooms and counseling rooms at the end of every day
• Other program related duties as necessary
Interacts with CAC visitors, clients, Multidisciplinary team consisting of child protection specialists, police detectives, pediatricians, prosecutors and Safe Horizon staff.
Qualifications:
• High school equivalency or high school diploma
• Foundation computer skills (e.g. data entry, internet use, email communications)
• Interpersonal work experience in a fast-paced environment such as human service, customer service or related field a plus.
• Desire to engage with children and families impacted by violence and trauma
If hired, I agree to abide by all of Safe Horizon's rules and regulations, and understand that, if employed, my employment may be terminated with or without cause, and with or without notice, at any time, at the option of either the company or me. I further understand that no representation, whether oral or written by any representative or agent of the organization, at any time, constitutes a contract of employment.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Technology Statement:
Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance.
Please follow this link to view complete EEO Law and complaint filing information:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Know Your Rights: Workplace discrimination is illegal.
Hiring Range: $23.70 -$25.25 hour
Full-time Hours: 35 Hours per week
Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center
Safe Horizon was named one of City & State New York Top Workplaces of 2025 and 2026 Top Workplaces
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.