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Program Assistant Jobs in Laval, QC (NOW HIRING)

ICAO

Administrative Assistant

Montreal, QC

CA$248/wk

The Bureau also manages the Universal Safety Oversight Audit Programme (USOAP) using a Continuous ... Maintain documentation related to the work programme. * Assist in scheduling meetings. * Facilitate ...

L3HHCM20

Program Manager

Mirabel, QC · On-site

CA$113K - CA$163K/yr

Program Manager Job Location: Mirabel, QC Job Code: PMM5 Job Schedule: Day Shift Compensation Range: Between $113,000 - $163,000 CDN annually Our current portfolio of programs includes a wide ...

Valtech

Program Manager

Montreal, QC · On-site

En tant que Program Manager , vous etes passionne(e) par l'innovation par l'experience et motive(e) a repousser les limites du possible. Vous possedez 6 a 8+ annees d'experience en gestion de ...

Experlogix

Program Operations Manager

Terrebonne, QC · On-site

The Program Operations Manager serves as the operational backbone of the Product & Engineering ... Improve consistency of operating cadences and planning processes across teams. * Assist with ...

Experlogix

Program Operations Manager

Terrebonne, QC · On-site

The Program Operations Manager serves as the operational backbone of the Product & Engineering ... Improve consistency of operating cadences and planning processes across teams. * Assist with ...

Rambus

Lead MTS Program Management

Montreal, QC · Hybrid

Overview We are seeking an experienced Program Manager with a strong technical foundation and a proven track record of delivering complex, multidisciplinary programs. In this role, you will lead ...

L3HHCM20

Lead, Program Management 1

Montreal, QC · Hybrid

CA$100K - CA$150K/yr

Lead Program Manager Job Location: Montreal, QC Job Code: 40590 Job Schedule: Day Shift Compensation Range: Between $100,500 - $150,500 CDN annually Essential Functions: * Ensures major projects and ...

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Program Assistant information

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Laval, QC? The most popular types of Program jobs in Laval, QC are:
What cities near Laval, QC are hiring for Program Assistant jobs? Cities near Laval, QC with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Laval, QC as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Administrative Assistant

ICAO

Montreal, QC

CA$248/wk

Full-time

Posted 25 days ago

Job description

THE ORGANIZATIONAL SETTING

The Air Navigation Bureau (ANB) in ICAO is responsible for providing technical guidance to the Air Navigation Commission (ANC), the Council, and the Assembly. The Air Navigation Bureau provides technical expertise in aviation-related disciplines to States, industry and all elements of the Organization. The Bureau is also responsible for maintaining and implementing the Global Aviation Safety Plan (GASP) and Global Air Navigation Plan (GANP), including its aviation system block upgrades as well as producing yearly safety and air navigation status reports. The Bureau develops technical studies and proposals for Standards and Recommended Practices (SARPs), and Procedures for Air Navigation Services (PANS) for further processing by the governing bodies of ICAO. The Bureau also develops related procedures and guidance material. The Bureau also manages the Universal Safety Oversight Audit Programme (USOAP) using a Continuous Monitoring Approach (CMA) that monitors all States on a continuous basis. 

The incumbent reports to the supervisor of the Administrative Support Pool (ASP) and will provide efficient administrative support to the bureau Chiefs/Programme Coordinators and technical officers to carry out section/unit's multidisciplinary work programmes.
 

MAJOR DUTIES AND RESPONSIBILITIES

 
Function 1 (incl. Expected results): 

Provides administrative and logistical support for the planning and implementation of the work programme for Sections within ANB, achieving results such as: 

  • Coordinate administrative tasks to support various sections. 
  • Maintain documentation related to the work programme. 
  • Assist in scheduling meetings.
  • Facilitate communication and collaboration among relevant team members. 
  • Draft letters, memoranda, reports and various correspondence from verbal instructions or electronic drafts in accordance with ICAO practices and procedures. 
  • Assist with the management of websites. 
  • Support Section Chiefs and Technical Officers by monitoring task progress, flagging issues, and following up to ensure deadlines are met.
Function 2 (incl. Expected results): 

Assists in the quality management of working documents within ANB, achieving results such as:

  • Proofread and format documents, such as letters, memoranda, reports, Power Point presentations, for completeness, accuracy and grammar. 
  • Edit materials to enhance readability and coherence. 
  • File and organize documentation. 
Function 3 (incl. Expected results):

Provides administrative/logistical support for meetings, events, expert groups (panels and study groups, etc.) under the responsibility of Sections within ANB, achieving results such as:

  • Coordinate meetings in support of Sections within ANB.
  • Coordinate the logistics, such as room bookings, badge preparation and registration. 
  • Contribute to the preparation and distribution of documentation and materials. 
  • Proofread and format reports and meeting documentation. 
  • Maintain dedicated communication and documentation sharing platforms. 
Function 4 (incl. Expected results): 

Provides administrative and logistical support and guidance for travel-related processes, achieving results such as:

  • Provide support and guidance for travel related processes. 
  • Provide support and guidance regarding travel cost recovery processes.
Function 5 (incl. Expected results): 

Performs other related duties as assigned.


 
QUALIFICATIONS AND EXPERIENCE

 
Educational background

Essential
  • High School Diploma or Equivalent is required.

Desirable

  • Certification in office administration or management. 
  • Completion of courses in project management.
  • Training in data management or analysis. 
     
Professional experience and Knowledge

Essential
  • A minimum of four (4) years' experience working in an office environment applying administrative procedures and practices.

Desirable

  • Experience in maintaining records and managing documentation. 
  • Experience in project management. 
  • Experience in organizing meetings and events. 
  • Experience in data analysis and reporting. 
  • Experience working in an international or culturally diverse work environment. 

Language Skill
 
Essential
  • Fluent reading, writing and speaking abilities in English.
Desirable
  • A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

 
CONDITIONS OF EMPLOYMENT
Evaluation of consultants will be held to the highest ethical standards and are required to sign a Code of Conduct upon acceptance of the assignment. This Evaluation shall be conducted in accordance with the principles outlined in the UNEG 'Ethical Guidelines for Evaluations'.

It should be noted that this consultancy is to be filled for an initial period of twelve (12) months with a possibility of an extension. This is a full-time position.

Please note that the daily rate for Band A varies from CA$ 186 to $248.

 
HOW TO APPLY
Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: ICAO Career Website

 
NOTICE TO CANDIDATES
ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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