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Program Assistant Jobs in Hempstead, NY (NOW HIRING)

Grand St Settlement, Inc.

Program Assistant

Bronx, NY · On-site

$39K - $44K/yr

Program Assistant DEPARTMENT: Early Childhood Services LOCATION(S): Pelham Parkway Child and Family Center; 2305 White Plains Road, Bronx, NY REPORTS TO: Site Director SALARY RANGE: $39,990.19 - $44 ...

New

City of New York

PROGRAM ASSISTANT

Manhattan, NY · On-site

$41K - $52K/yr

Under the direction of the Assistant Deputy Commissioner (ADC) for Administration and Program Facilitation, the position will work closely with the ADC to perform liaison activities with community ...

BronxWorks

Program Assistant

Bronx, NY · On-site

$39K - $49K/yr

... and program management, including inventories and fixed asset registers. * Ensure that client files contain required paperwork and information Assist with direct service to clients including ...

New

City of New York

PROGRAM ASSISTANT

Manhattan, NY

$41K - $52K/yr

Under the direction of the Assistant Deputy Commissioner (ADC) for Administration and Program Facilitation, the position will work closely with the ADC to perform liaison activities with community ...

City of New York

PROGRAM ASSISTANT

Manhattan, NY · On-site

$41K - $52K/yr

Under the direction of the Assistant Deputy Commissioner (ADC) for Administration and Program Facilitation, the position will work closely with the ADC to perform liaison activities with community ...

City of New York

PROGRAM ASSISTANT

Manhattan, NY · On-site

$70K - $80K/yr

Under the direction of the Assistant Deputy Commissioner (ADC) for Administration and Program Facilitation, the position will work closely with the ADC to perform liaison activities with community ...

HELP USA

Program Assistant

New York, NY · On-site

$22.27/hr

As Program Assistant, you'll provide support services for the Director and other support staff including events, projects, budgeting, payroll and meetings. Your responsibilities will include:

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Program Assistant information

See Hempstead, NY salary details

$22.4K

$47.5K

$65.5K

How much do program assistant jobs pay per year?

As of Aug 7, 2026, the average yearly pay for program assistant in Hempstead, NY is $47,547.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $49,400.00 per year, depending on experience, location, and employer.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Hempstead, NY? The most popular types of Program jobs in Hempstead, NY are:
What cities near Hempstead, NY are hiring for Program Assistant jobs? Cities near Hempstead, NY with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Hempstead, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 17% Part Time, 3% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $47,547 per year, or $22.9 per hour.

Program Assistant

Grand St Settlement, Inc.

Bronx, NY • On-site

$39K - $44K/yr

Other

Life, Retirement, PTO

Posted 3 days ago

New

Job description

TITLE: Program Assistant
DEPARTMENT: Early Childhood Services
LOCATION(S): Pelham Parkway Child and Family Center; 2305 White Plains Road, Bronx, NY
REPORTS TO: Site Director
SALARY RANGE: $39,990.19 - $44,218.43 (benefits include life insurance, 401k plan and vacation, personal and sick time-off)
DATE: March 2026
SCHEDULE: Monday - Friday, 8am - 4pm, or 9am - 5pm. Schedule may vary due to program needs
JOB SUMMARY: Responsible for administrative and program support services for the Early Childhood Programs. This position includes eligibility, recruitment, selection and attendance efforts to maintain full funded enrollment for all program options. For the start-up phase for 2 years this will be an evolving position. Interim roles and responsibilities will be adjusted, and this position requires an individual to be flexible. Job responsibilities will be revisited once all center-based sites are up and running.
EDUCATION, EXPERIENCE, AND SKILL REQUIREMENTS:
  • Associate Degree, or BA Degree in Business Administration or related field required
  • Excellent oral & written communication skills, some administrative experience preferred
  • Excellent interpersonal skills
  • Able to work independently & collaboratively
  • Well-developed organizational skills including the ability to multi-task & manage time effectively
  • Able to create, maintain and manage internal record-keeping on an ongoing basis
  • Experience working with and knowledge of community resources, preferred
  • Ability to foster and maintain positive, professional relationships with participating families
  • Ability to use public transportation and travel independently
  • Proficient computer skills including strong working knowledge of Microsoft Word and Excel
  • Proficiency in Microsoft Word & Excel Well-developed organizational skills including the ability to multi-task & manage time effectively
  • Able to create, maintain and manage internal record-keeping on an ongoing basis in collaboration with fiscal department
  • Strong desire to gain working knowledge of Head Start Performance Standards & other fiscal requirements (local/state)
  • Meet all employee health requirements in Head Start Performance Standards/Head Start Act 2007
  • Bilingual English/Spanish Preferred
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Maintain ongoing communication with current families & facilitate intake for new families
  • Maintain budget functions in partnership with fiscal department and delegate sites; program supply & office supply ordering - follow up with vendors, inventory & tracking, travel & expense reports, prepare check requisitions, CACFP reports, parent fees and summary report if applicable, track volunteer time, & coordinate staff access to ADP timecards for submission to payroll
  • Assist teachers with classroom related administrative responsibilities and assist in classrooms & socializations as needed; duties may include translating for home visits and assist with handling children transported by bus services
  • Assist with all clerical functions for the program, including document preparations for meetings and reporting for all staff members; answering phones, translating for teachers and parents, check mail daily and distribute accordingly, file documents into master binders and child files, greet parents when they come in and assist them when needed
  • Responsible for tracking attendance, unexpected absence call log, enrollment, volunteers and in-kind in data systems (Excel, COPA, WES or DOE vendor portal) also help support staff with meeting 97% of enrollment at all times.
  • Process required staff & volunteer forms/documents
  • Maintain inventories for janitorial, office and kitchen supplies
  • Maintain waitlist database & lead year round program recruitment plan including recruitment activities, post materials, attend community outreach events, coordinate open houses and other related functions
  • Strategize recruitment methods utilize program data sources, (i.e. Community assessment, data and events, social service partners and any other resources such as social media) to development and implement annual outreach plan to increase Head Start/ EHS visibility and enrollment
  • Develop partnerships in the Bronx community
  • Ensures programs maintain funded enrollment level and waiting list, assist to fill vacancies as need at individual sites and analyze enrollment data to inform the planning process
  • Participate in annual self-assessment, community assessment, & ongoing monitoring
  • Assist with ERSEA audit reviews and risk management activities
  • Maintain budget functions for partnership & overall delivery of comprehensive services that includes: coordinating with BTQ Fiscal Monitor on partner inquiries, maintaining efficient record keeping systems of program supplies, expenses and office inventory, processing of program supplies orders, diapering supplies and classroom materials and furnishings for Partner sites, follow up with vendors, preparation of check requisitions
  • Perform other center related duties around enrollment, scheduling, & parent communication
  • Liaison for Cool Culture participation & manage required paperwork/communication with families
  • Other projects & program/fiscal responsibilities as assigned
PRE-EMPLOYMENT REQUIREMENTS:
  • Successfully clear; NYS DOI Fingerprint Screening, NYS Central Registry Clearance, Sex Offender Registry Clearance, 3 reference checks, physical examination with updated TB test, Tdap, MMR, varicella (fees may apply)
  • Meet all employee health requirements in Article 47 (DOHMH) and Head Start performance standards
  • Mandated Reporter training certificate (every 2 years) and comply with agency's policy and procedure regarding identification and reporting of child abuse and neglect
  • Obtain First Aid/CPR and Preventive infectious diseases certificate within the first year of employment.

HOW TO APPLY:
Please submit a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position you are applying for. If selected, we ask that you also provide us with three (3) professional references that we can contact (at least two (2) professional references should be from a former supervisor). Please click on the link provided below, or use the link in a search bar and apply online through our career center.
https://workforcenow.adp.com/jobs/apply/posting.html?client=grandst&ccId=19000101_000001&type=MP&lang=en_US
No phone calls, please.
Please be advised that job offers can only be made once your clearances come through!
EQUAL OPPORTUNITY EMPLOYER (EOE)

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