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Program Assistant Jobs in Gardendale, AL (NOW HIRING)

UAB NOVA RENT

PROGRAM MANAGER II

Birmingham, AL · On-site

$51K - $83K/yr

The Department of Microbiology invites applications for a Program Manager II, a key administrative ... The role requires the ability to assist with event setup and logistics, including occasional ...

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All JobsProgram Assistant JobsProgram Assistant Jobs in Gardendale, AL

Program Assistant information

See Gardendale, AL salary details

$19.3K

$41.1K

$56.6K

How much do program assistant jobs pay per year?

As of Jun 10, 2026, the average yearly pay for program assistant in Gardendale, AL is $41,064.00, according to ZipRecruiter salary data. Most workers in this role earn between $33,700.00 and $42,700.00 per year, depending on experience, location, and employer.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Gardendale, AL? The most popular types of Program jobs in Gardendale, AL are:
What cities near Gardendale, AL are hiring for Program Assistant jobs? Cities near Gardendale, AL with the most Program Assistant job openings:
Program Assistant jobs near you
Job Exploration Training (JET) Program Staff

Job Exploration Training (JET) Program Staff

Workshops Empowerment, Inc.

Birmingham, AL • On-site

$18 - $20/hr

Part-time

Posted 25 days ago

Job description

Job Description for Job Exploration Training (JET) Program Staff
Updated January 2026
Our Vision: We develop the skill sets of marginalized people - giving them purpose, autonomy, and hope - leaving the world better than we found it.
Position Details
Department: Rehabilitation Services
Reports to: Transition Program Manager
FSLA Status: Non-Exempt, Part-Time
Date Revised: January 2026
Pay Rate: $20/hour
Schedule: Monday-Friday, 25 hours/week
Program Hours: Typically, 8:30 AM - 1:30 PM (varies by location)
Program Dates: June 1 - June 26, 2026, and July 6 - July 31, 2026 (CLOSED June 29-July 3, 2026)
Position Overview
The summer JET program at Workshops Empowerment Inc. offers high school students living with disabilities the opportunity to gain real-world work experience at one or more local businesses. Each JET staff member plays a vital role in ensuring the success of the program by supervising participants, facilitating learning experiences, and ensuring the safety and well-being of all participants. Staff are also responsible for maintaining accurate records, collaborating with partner businesses, and supporting the overall success of the program.
Key Responsibilities
Provide Relevant Learning Opportunities and Supervise Program Participants
  • Ensure all program participants are actively supervised while working at their host businesses.
  • Engage participants in a way that encourages growth and independence, avoiding promotion of learned helplessness.
  • Collaborate with the Transition Program Manager to address any participant behavior concerns.
  • Role model positive work habits and professionalism for program participants.

Act as Liaison Between WE Inc. and Designated Worksite
  • Understand and communicate the expectations of the host business regarding participant tasks.
  • Maintain a safe and healthy working environment for participants, reporting concerns to the designated representative at the host business.
  • Address and resolve concerns raised by the host business, keeping the Transition Program Manager informed.
  • Ensure the worksite is left in good order at the end of each workday.

Administrative Duties
  • Follow all Workshops Empowerment Inc. policies and procedures.
  • Always maintain participant confidentiality.
  • Accurately record participant attendance and keep detailed case notes for each student.
  • Report program concerns immediately to the Transition Program Manager.
  • Attend all required program trainings and meetings.
  • Complete assigned paperwork, including attendance records, staff ratio sheets, and meal counts, as required.

Required Qualifications
  • Must be 21 years of age or older.
  • High school diploma required; college degree preferred.
  • Experience working with high school students with disabilities is strongly preferred.
  • Strong organizational skills with the ability to manage multiple responsibilities.
  • Experience working with individuals from diverse backgrounds and experiences.

How to Apply
For more information or to apply, please visit our career page at Careers | Join Our Inclusive Team Today - WE Inc.
This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of Workshops, Inc. are expected to perform tasks as assigned by their supervisor/manager, regardless of job title or routine job duties, subject to reasonable accommodation.
Workshops Empowerment Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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