Program Assistant Jobs in Draper, UT (NOW HIRING)

Announcement
Details
Open Date
04/03/2026
Requisition Number
PRN44643B
Job Title
Coordinator, Administrative Program
Working Title
Coordinator I, Student Affairs
Career Progression Track
D
Track Level
P3 - Career, P2 - Developing, P1 - Entry Level Pro
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday - Friday, business hours. This position is located at 27 S. Mario Capecchi Dr. SLC, UT 84113.
VP Area
U of U Health - Academics
Department
02045 - SOM Student Affairs
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$41,000 - $44,000/annually
Close Date
06/03/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Office of Student Affairs with the Spencer Fox Eccles School of Medicine (SOM) works closely with medical students to ensure they feel supported and successful during their time at the SOM by facilitating the personal and professional development of the students through accessibility, professionalism, and collaboration.
The Administrative Program Coordinator provides administrative support to the SOM Student Affairs team. Assists medical students by supporting Student Affairs Program Managers/House Advisors, credentialing needs, events, and covering the front office. This position will cross-train in all aspects of Student Affairs, including involvement in and completion of recurring projects and events, and provides additional support to other Student Affairs team members during busy seasons.
Our generous University staff benefits package includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX, & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!
Responsibilities

• Provides assistance with planning and coordinating in-person and virtual workshops for students, running reports, and assisting with holds on student's records in coordination with program managers.
• Create, update, and communicate on Student Affairs related Canvas courses and lead on student credentialing processes, badge access, drug screening, and other required assignments.
• Manages all aspects to student access to the electronic medical record, including account requests, access, and training.
• Cross-train with and provide daily email and administrative support to Student Affairs Program Managers.
• Co-lead and/or support major Student Affairs event committees, events and student groups.
• Assists house leadership with event planning and orders catering and supplies for house activities.
• Help Program Assistant with front office coverage, scheduling meetings, reserving rooms, ordering supplies for the Student Lounge/office, and ordering catering for class-wide events.
• Helps Program Assistant as needed scheduling meetings by reserving rooms on Astra for students and staff at the School of Medicine.
• Register travel trips and issue reimbursements for faculty, students, and staff.
• Build and update school of medicine web pages.
• Create and gather social media content for school of medicine and house related events and activities.
• Act as primary support for student leadership groups as assigned.
• Support after-hours events and activities.
• Provide back up support for professional identity formation faculty and staff initiatives as well as RealMD program events, and podcasts.
• Acts as point of contact for the School of Medicine's students, faculty and guests; maintains a welcoming and positive environment within the Office of Student Affairs; provides back-up administrative support to Student Affairs management and staff.
• Other duties as assigned.

DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.