ZipRecruiter

Log In

1

Program Assistant I Jobs in Barrie, ON (NOW HIRING)

Tim Hortons

Morning Baker

Stayner, ON · On-site

CA$17.75/hr

... Assistant Manager positions. We'd love to learn about you - apply today! Why work for us ... Scholarship program * Fast paced work environment * Meal discount * Potential to grow REQUIREMENTS

Td

Credit Analyst I

Barrie, ON · On-site

CA$69K - CA$98K/yr

Prepare and recommend credit submissions including annual and interim client reviews * Assist the ... Delivers on assigned initiatives / projects /programs with some direction from management

Tim Hortons

Team Member

Stayner, ON · On-site

CA$17.75/hr

... Assistant Manager positions. We'd love to learn about you - apply today! Why work for us ... Tim Hortons Scholarship program * Incentive programs * Fast pace work environment * Potential to ...

Tim Hortons

4am/5am Initial Baker

Borden, ON

CA$17.20 - CA$18.20/hr

You assist in serving guests where necessary and respond to special guest requests in a friendly ... Students enrolled in Hospitality Management programs are encouraged to apply for a paid Co-op ...

next page

Showing results 1-20

All JobsProgram I JobsProgram Assistant I JobsProgram Assistant I Jobs in Barrie, ON

Program Assistant I information

What are the key skills and qualifications needed to thrive as a Program Assistant I, and why are they important?

To thrive as a Program Assistant I, you need organizational skills, attention to detail, and a high school diploma or equivalent—sometimes supplemented by relevant administrative experience. Familiarity with office software such as Microsoft Office Suite, database management systems, and standard office equipment is typically required. Strong interpersonal skills, effective communication, and the ability to multitask make someone stand out in this position. These skills and qualities are vital for efficiently supporting program operations, ensuring information accuracy, and facilitating smooth workflow within the organization.

What are some common challenges a Program Assistant I might face when supporting multiple projects simultaneously?

Program Assistant I professionals often juggle tasks across several projects with different deadlines and priorities. One common challenge is managing time effectively to ensure all administrative duties, such as scheduling, correspondence, and data entry, are completed for each program. Additionally, adapting quickly to shifting project needs and communicating clearly with various team members are essential. Developing strong organizational skills and using digital tools can help overcome these challenges and ensure smooth program operations.

What are Program Assistant I roles and responsibilities?

A Program Assistant I typically provides administrative and operational support to a department or program within an organization. Their responsibilities may include scheduling meetings, maintaining records, processing paperwork, and assisting with event coordination. They often serve as a point of contact for internal and external stakeholders and may help prepare reports or materials needed for program activities. Attention to detail and good organizational skills are essential for this role.

What is the difference between Program Assistant I vs Program Coordinator?

AspectProgram Assistant IProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require an associate degreeHigh school diploma; often prefers some college or related certification
Work EnvironmentOffice settings, community centers, or educational institutionsSimilar environments, often with increased responsibility
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, and larger organizations with program oversight
Common Search & ComparisonOften compared for entry-level roles with administrative support dutiesCompared for roles with more project management and coordination responsibilities

The main difference between a Program Assistant I and a Program Coordinator lies in the level of responsibility. Program Assistant I typically handles administrative and support tasks, while Program Coordinators oversee program implementation and coordination. Both roles are common in similar environments, but the Program Coordinator usually requires more experience or education.

What are the most commonly searched types of Program I jobs in Barrie, ON? The most popular types of Program I jobs in Barrie, ON are:
What cities near Barrie, ON are hiring for Program Assistant I jobs? Cities near Barrie, ON with the most Program Assistant I job openings:
Program Assistant I jobs near you
Infographic showing various Program Assistant I job openings in Barrie, ON as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Administrative Assistant I, SMART Program - Full-time

VON Canada (Ontario)

Orillia, ON

CA$19.61 - CA$20.84/hr

Full-time

Posted 26 days ago

Job description

Requisition Details:
 
Employment Status: Regular, Full-time (1.0 FTE)
Program Name: SMART Program
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On Call: No      
Existing Vacancy: Yes – we’re currently hiring candidates for an existing vacancy in this position
 
Job Summary: 
 
The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.
 
Employees supporting this program may be required to teach exercise classes in the community and at retirement homes. 
 
Key Responsibilities:
  • Responds to any general inquiries, including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly, courteous manner. 
  • Responds to messages from the answering service as required.
  • Greets and directs all in-office visitors and incoming calls.
  • Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
  • Responsible for the mail pick-up and drop off.
  • Answers general inquiries regarding the VON organization with informed and satisfactory responses.
  • Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
  • Schedules and organizes meetings and appointments as requested. 
  • Prepares all general correspondence, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
  • Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
  • Supports the management of filing systems for clients, personnel, and general files, ensuring accuracy, security and confidentiality.
  • Updates policies/procedures and manuals as required.
  • Inputs relevant /information, statistics and data as directed for the efficient operation of the function and retrieves data reports.
  • Prepares and reviews invoices for accuracy prior to payment.
  • Orders supplies, receives and maintains an inventory of required supplies.
  • Collaborates with teams to organize logistics for special projects, events and seminars. 
  • Performs other duties as assigned. 
Common Responsibilities:
  • Promotes the goals and values of VON and their role as an integrated community care provider.
  • Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.  Abides by all VON policies and work practices.
  • Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role.
  • Works in collaboration with other staff in a team approach to service delivery. 
External and Internal Relationships:
  • Communicates regularly and follow up with employees, managers and corporate services staff.
  • Communicates with the public, contacting VON. 
Education, Designations and Experience:
  • Post-secondary education in office administration, office information technology or a related field or related relevant experience
  • Proficiency in Windows OS and MS Office Suite programs
  • Experience with scheduling software and Cognos is considered an asset
  • Experience with a unionized environment is considered an asset.
Skill Requirements:
  • Excellent oral and written communication skills
  • Strong organizational skills with an ability to prioritize and multi-task
  • Excellent customer service skills
  • High level of accuracy and attention to detail
  • Able to work both independently and within a team
  • Ability to maintain confidentiality at all times
Other:
  • Criminal records and vulnerable sector check  
  • Valid driver’s license and access to a reliable vehicle are required (program dependent). 
  • The use of Personal Protective Equipment (PPE) may be required. 
Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

Apply