Program Administrator Two Jobs in Portland, OR (NOW HIRING)

Department Overview

The OHSU Knight Cancer Institute is an internationally recognized leader in cancer research and care, powered by a historic $2 billion gift from Phil and Penny Knight. With a bold mission to revolutionize cancer prevention, detection, and treatment, we offer an environment where innovation thrives, collaboration is central, and your work can have a lasting impact. The institute cultivates a welcoming and supportive environment for caregivers, researchers, and support personnel. Knight affiliates subscribe to three guiding principles: we are bold, we are supportive, and we work as a connected team in our fight to end cancer as we know it.

Every Knight Cancer employee is expected to embody our guiding principles:

• We act BOLDLY-Breakthroughs require pushing the boundaries of science, exploring new frontiers, and thinking differently
• We SUPPORT each other-Respect leads to trust, which leads to excellence
• We work as a CONNECTED team - We must leverage our collective brain power to conquer cancer because no one individual can do it alone

Function/Duties of Position

The Program Administrator 2 reports directly to the co-directors of the Center for Experimental Therapeutics (CET) and manages administrative operations for the CET and its affiliated divisions, including the Center for Radiochemistry Research (CRR) and the Knight Cancer Institute. In addition to high-level executive support-such as complex calendar management, travel coordination, and confidential document preparation-the role oversees daily business operations. Key duties include managing supply purchasing, processing reimbursements, soliciting equipment quotes in Oracle, and preparing quarterly reports on resource usage, scientific impact, invoicing, and billing. The Administrator also collaborates with HR to drive recruitment, interview panels, and student/staff onboarding, while partnering with Knight Finance and Grants Management to assist with annual budgeting, business model reviews, and executive reporting.

This demanding position requires exceptional attention to detail, polished writing skills, and the utmost discretion when handling sensitive information. Serving as a primary liaison to internal teams, external partners, GRAs, and patients, the Administrator must work independently and resourcefully in a high-expectation environment. Success in the role relies on strong critical thinking, proactive problem-solving, and a high degree of tact, diplomacy, and flexibility across all responsibilities.

Required Qualifications

• Bachelor's degree and five years of related program/project management experience
• At least two years of supervisory or management experience
• 3+ years' experience in a research environment as a researcher or administrator
• 2+ years' experience coordinating projects or programs
• Ability to thrive in an ambiguous environment
• Demonstrative creative and proactive problem solving
• Must demonstrate advanced organizational skills and experience handling confidential information
• Demonstrated Proficiency with MS Office (Word, Excel, Outlook, and PowerPoint)
• Ability to demonstrate tact, diplomacy, and excellent judgment in representing the Knight Cancer Director, the institute, and OHSU, and to maintain effective working relationships with all customers
• Experience with managing a busy executive's calendar, including weighing competing priorities and collaboratively working with others to identify times for meetings while protecting the executive's time
• Ability to prioritize and complete a high volume of tasks and projects by deadline
• Experience with meeting and event planning
• Excellent communication skills, verbal and written, including editing skills
• Excellent analytical and organizational skills

Preferred Qualifications

• Master's degree
• Science background
• 5+ years' experience in a research environment as a researcher or administrator
• 1+ year lab management experience or supervisory experience
• Oncology experience
• HR experience
• Proficiency with Access, Adobe Professional, Photoshop, Illustrator, Endnote, Oracle, and HHMI P2P and Smartsheet
• Oracle experience, including iExpense

Additional Details

Apply online. Please be sure to upload a Cover Letter and Resume/CV.

 

We offer a variety of benefits on top of joining a thriving organization:

• Medical, dental and vision coverage at no or low cost to employees
  • Covered 100% for full-time employees and 88% for dependents
• Several retirement plans to choose from with contributions from OHSU
• 25 days a year of paid time off
• 8 days of sick time off
• Commuter subsidies
• Tuition reimbursement
• Access to group life insurance, disability insurance and other supplemental benefits
• Annual Merit Increase
• Growth/Development Opportunities
• Employee discounts to local and major businesses

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Why apply to OHSU?We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.eduEmployment Type: FULL_TIME