Procurement Assistant Jobs in Raleigh, NC (NOW HIRING)

Job Description We're looking for a motivated, detail-driven Procurement Analyst who's ready to support a modern, fast-growing purchasing environment. In this role, you'll coordinate purchases, prepare solicitations, and support contracts from development through execution, and help departments make informed compliant buying decisions. You'll play an active part in strengthening City-wide procurement process-improving workflows, ensuring accuracy, and helping departments navigate system and policies with confidence.

If you love solving problems, refining systems, helping teams work smarter, this role offers the opportunity to make a meaningful impact across the entire organization. About You: The ideal candidate thrives in a structured, process-focused environment but is always looking for ways to make things better. You enjoy analyzing data, guiding internal partners, and keeping complex projects organized and moving.

You're comfortable interpreting purchasing rules, asking questions, and helping others understand the "why" behind procurement requirements. Most importantly, our ideal candidate brings curiosity, accountability, and a commitment to high-quality work that supports excellent public service. About Us: The Procurement Division, part of the City's Finance Department, ensures that every purchase supports Raleigh's mission of fairness, transparency, and community value.

We partner with all City departments to deliver efficient, compliant, and cost-effective purchasing solutions. Our team is focused on continuous improvement-we're modernizing procurement tools, strengthening contract oversight, improving data accuracy, and enhancing customer support across the organization. Join us and be a part of a team that is elevating procurement citywide.

Duties and Responsibilities The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Reviews, evaluates, and processes purchase requisitions and change orders to ensure accuracy and compliance with City, state, and federal purchasing requirements .

Develop and manage informal and formal bid solicitations, including public bid openings, tabulations, renewals, and award recommendations. Prepares, manages and maintains catalogs in support of purchasing function and contracts; monitors catalog activity and functionality; monitors order processes and workflow to ensure efficiency; updates and maintains accuracy of data. Provides training and guidance to internal customers regarding procurement processes and system navigation, documentation requirements, and best practices.

Supports the maintenance of supplier records, including registration, updates, TIN matching, and vendor communications. Provides professional support of functional activities which may include procurement card program administration; surplus equipment disposal; request for proposal process administration; accounts payable verification/reconciliation; and/or other related processes. Typical Qualifications Education and Experience: Associate's Degree or 2 Years of College in Business Administration, Public Administration, Accounting, Finance or related field; 1 to 3 years' experience in procurement, purchasing, contract administration, or related work OR Any equivalent combination of training and/or experience that provides the required knowledge, skills and abilities may be substituted Preferred Qualifications: Designation as a Certified Local Government Purchasing Officer (CLGPO) or similar public procurement certification Familiarity with PeopleSoft Financials or other enterprise procurement (e-Procurement) systems Additional Information Knowledge Of: Federal, State, and Local purchasing laws Procurement principles, bid/contract terminology, and purchasing regulations Enterprise Resource Planning (ERP) system functionality Customer service principles Skill In: Prioritizing work demands and coordinating deadlines Overseeing adherence with policies, procedures, and regulations Negotiation and vendor management Critical and analytical thinking Independent problem-solving and decision-making Attention to detail and accuracy Providing guidance to customers regarding purchasing processes Ability To: Understand and evaluate contract legal issues to determine appropriate engagement with City Departments Maintain confidentiality, integrity, and sound judgment Communicate and collaborate effectively with multiple stakeholders across various contracts and projects ADA and Other Requirements: Work Environment and Physical Effort: Sedentary: Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body.

Work Environment: Work is typically performed in an office or similar indoor environment. Employees may occasionally work in an outdoor environment. Work Exposures: Work in this position does not require frequent environmental exposures.

Employees may occasionally be exposed to individuals who are hostile or irate. City of Raleigh is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request.