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Executive Administrative Assistant (Manufacturing Industry)

Manufacturing Industry | Full-Time | Fully Onsite

Position Overview

• Pay: $41 - $43/hr.
• Schedule: Monday - Friday, 8:00 AM - 5:00 PM
• Location: Fully Onsite
• Employment Type: Full-Time
• Screenings: Candidate must have a cleared background, will run a background check after an offer has been made

Position Overview

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative and operational support to several members of the Executive Leadership Team (ELT). This individual will serve as a key partner to executive leaders, ensuring seamless communication, scheduling, meeting coordination, and administrative support across the organization.

This role operates within a fast-paced manufacturing environment and requires exceptional judgment, professionalism, confidentiality, and the ability to manage multiple priorities simultaneously. The ideal candidate is proactive, highly organized, and experienced supporting senior executives in a manufacturing, industrial, logistics, engineering, or similarly operational business environment.

Important: This position requires a consistent onsite presence to effectively support executive leadership, business operations, and organizational activities. Remote or hybrid work is not available.

Key Responsibilities

Executive Leadership Support

• Provide administrative support to multiple Executive Leadership Team members while balancing competing priorities.
• Manage complex executive calendars, scheduling meetings, resolving conflicts, and anticipating leadership needs.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and travel documentation.
• Prepare and process executive expense reports accurately and in a timely manner.
• Organize executive meetings, leadership offsites, town halls, and strategic planning sessions.
• Create meeting agendas, presentation materials, supporting documentation, and meeting minutes.
• Track executive action items and monitor progress on key initiatives.
• Serve as a liaison between executives, department leaders, employees, vendors, customers, and external business partners.
• Prepare, edit, format, and proofread executive presentations, reports, correspondence, and other communications.
• Handle highly confidential organizational, financial, strategic, and operational information with discretion.

Executive Events & Office Coordination

• Coordinate executive meetings, leadership events, customer visits, and company functions.
• Assist with planning and logistics for executive offsites and strategic planning activities.
• Maintain executive office areas and conference room readiness.
• Coordinate office supply purchasing and ensure administrative resources are adequately stocked.

Continuous Improvement

• Anticipate executive needs and proactively identify opportunities to improve administrative processes and operational efficiency.
• Recommend and implement process improvements that enhance executive support functions.
• Support special projects and additional administrative responsibilities as assigned.

Required Qualifications

Experience

• Minimum of 8 years of progressively responsible executive administrative support experience.
• Experience directly supporting senior executives and/or Executive Leadership Teams.
• Proven ability to support multiple executives simultaneously in a complex, fast-paced environment.
• Experience handling highly confidential and sensitive business information.
• Manufacturing, industrial, engineering, logistics, or other operational industry experience is required or strongly preferred.
• PMP certification is a plus.

Knowledge & Skills

• Exceptional organizational, planning, and time management abilities.
• Outstanding written and verbal communication skills.
• Strong executive presence and ability to interact confidently with senior leadership and external stakeholders.
• Excellent judgment, professionalism, diplomacy, and discretion.
• Ability to work independently, solve problems proactively, and anticipate business needs.
• Strong meeting management and project coordination skills.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, and Teams.
• High attention to detail, accuracy, and follow-through.
• Ability to remain effective under changing priorities and tight deadlines.
• Proven relationship-building skills across all organizational levels.

Background Check Requirement

As part of the hiring process, a comprehensive background check will be conducted. Candidates must be able to successfully pass a background screening and maintain a professional record suitable for supporting executive leadership.

Why Join Us?

This is an opportunity to serve as a trusted partner to executive leadership within a respected manufacturing organization. The successful candidate will play a critical role in supporting leadership operations, company initiatives, strategic projects, and executive decision-making while working in a highly visible and impactful position.