Processing Assistant Jobs in Madison, WI (NOW HIRING)

Business Process Specialists (two positions will be filled from this recruitment) provide support for the Workday or other related systems and business processes at the University of Wisconsin System Service Operations. This recruitment is seeking to fill multiple Business Process Specialist positions that are considered fixed-term terminal and have an expected job end date at least 1 year from date of hire. These Business Process Specialists will support the following area:

• HR Services: This functional team focuses on tasks related to the HR areas. Tasks include, but are not limited to, HR business process management including troubleshooting, correction and uploading, recruitment assistance, performance management support, flexible work arrangement support, criminal background check, general reference check and misconduct reference check program management and other duties in support of HR business process management and HR projects.

Work Location
The office location is located at 660 West Washington, Madison, WI. An in-office requirement is expected three (3) days per week, and two days may be worked off-site/remote. Telecommuting agreements are subject to change at any time.

Support multiple employee lifecycle processing activities including entering exception transactions, performing auditing and validations, and troubleshooting customer issues.

Analyze and perform complex entries and corrections within Workday and related systems.

Research and interpret UW Policies, regulations, statutes and develop procedures for application within the system and related business processes. Assist with the implementation of these changes.

Recommend and promote changes in the system and related business processes as needed to stay current and enhance operations. Work cross-functionally with other team members as needed.

Participate in development of testing, training, and reporting requirements.

Create, organize, review and update training materials and business process documentation.

Understand processes related to the position's specified area of expertise.

Manage records associated with tasks and adhere to appropriate records retention policies.

Provide end user support for more complex business processes and technology needs, focused on HR Services.

Analyze and resolve incoming customer service tickets in accordance with Service Operations timelines and standards. Collaborate with other Service Operations teams as needed.

Courteously interact with and assist customers in order to troubleshoot problems and obtain information from the end user.

Research, evaluate and provide feedback on problematic issues, trends and patterns and make recommendations for system improvements and/or additional training/communication opportunities.

Oversee and/or work with the appropriate Business Analyst on system related service requests to help define and develop the nature and scope of the request. Assist with the implementation of the request.

Miscellaneous

Represent the organization as a positive and professional team member promoting respect and civility in the workplace.

Maintain professional job skills.

Attend and participate in organization and unit meetings.

Perform other assignments as directed by supervisor.

UW-Shared Services provides payroll, benefits, business services, and reporting services to UW employees and universities. UW-Shared Services exists to standardize processes, consolidate operations, and streamline administrative practices to provide high-quality services while improving administrative efficiency and effectiveness. In addition to providing high-quality services, Service Operations brings value to UW institutions by reducing administrative burden and cost, thereby allowing them to invest time and resources into activities which are more central to their mission.

The Business Process Specialist is a full-time, salaried (exempt), fixed term-terminal (one year) academic staff, position. Well-qualified candidates can expect a starting annual salary within a range of $52,500. - $60,000. commensurate with the candidate's education, related experience, and qualifications.

• Associate degree OR minimum of 2 years professional work experience in Payroll, Benefits, Business, or Human Resources (e.g. payroll processing, benefits enrollment processing, auditing, employee lifecycle processing within a HRIS and/or ERP system, recruiting using applicant tracking system, etc.) by the date of hire

• Human Resources experience including recruitment, onboarding, classification, compensation and/or performance management, etc.
• Experience providing customer support to end users
• Experience using and providing assistance to users in Workday
• Strong analytical, problem-solving and judgement skills
• Intermediate Excel experience
• Experience working in a public sector or university setting

How to Apply:

To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through September 14, 2026. However, applications may be accepted until the position has been filled.

To receive full consideration, applicants are required to apply online and provide in PDF format a Resume and Cover letter addressing your experience and education as it applies to all minimum and preferred qualifications.

Questions may be addressed to angie.koppen@uwss.wisconsin.edu.

If you need to request an accommodation because of a disability, you can find information about how to make a request by contacting uwshr@wisconsin.edu.

This offer of employment is conditional pending the results of a criminal background check and a reference check process that includes questions regarding employee misconduct, sexual violence, and sexual harassment. If you have prior work history within the past 7 years with the Universities of Wisconsin, your personnel file will also be reviewed for employee misconduct. If the results are unacceptable, the offer will be withdrawn or, if you have started employment, your employment will be terminated.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on, before, or after the effective date of appointment.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. . 19.36(7).

Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the Faculty, Academic Staff & Limited Appointees or University Staff Please see this link for total compensation information: Universities of Wisconsin Health & Retirement Contributions Estimator to provide you with total compensation information.

The Universities of Wisconsin provides statistics on campus crime in its Annual Security Report. For more information on university campus statistics see https://www.wisconsin.edu/compliance/clery/.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.