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Preschool Secretary Jobs (NOW HIRING)

Archdiocese of St. Louis

Secretary

Wentzville, MO · On-site

Job Summary The Catholic School Secretary serves as the primary administrative support person for the preschool office and is often the first point of contact for students, parents, visitors, and ...

Archdiocese of St Louis

Secretary

Wentzville, MO · On-site

Job Summary The Catholic School Secretary serves as the primary administrative support person for the preschool office and is often the first point of contact for students, parents, visitors, and ...

Archdiocese of St. Louis

Secretary

Wentzville, MO · On-site

Job Summary The Catholic School Secretary serves as the primary administrative support person for the preschool office and is often the first point of contact for students, parents, visitors, and ...

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How much do preschool secretary jobs pay per year?

As of Sep 12, 2026, the average yearly pay for preschool secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a preschool secretary?

A Preschool Secretary is responsible for handling administrative tasks to support the smooth operation of a preschool. Duties typically include answering phones, managing student records, assisting with enrollment, scheduling appointments, and communicating with parents and staff. They may also help organize events, track attendance, and ensure compliance with school policies. Strong organizational, communication, and multitasking skills are essential for this role.

What are the typical daily responsibilities of a preschool secretary?

As a Preschool Secretary, your daily responsibilities usually include greeting parents and visitors, answering phone calls, managing student records, and coordinating communication between teachers, staff, and families. You may also handle attendance tracking, process enrollment paperwork, order supplies, and assist in organizing school events. Your role is critical in supporting both the administrative needs of the preschool and the overall experience for families and staff. This position often requires multitasking and adaptability in a fast-paced and child-friendly environment. Effective Preschool Secretaries help create a welcoming and efficient front office atmosphere essential to the school's success.

What are the key skills and qualifications needed to thrive in the preschool secretary position, and why are they important?

To thrive as a Preschool Secretary, you need strong organizational skills, attention to detail, and experience with office administration, often supported by a high school diploma or relevant certification. Familiarity with office software suites, phone systems, and student information management systems is typically required. Excellent interpersonal skills, patience, and effective communication are soft skills that help you excel in this role. These abilities ensure smooth daily operations, positive relationships with families and staff, and effective management of sensitive information in a busy preschool environment.

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Preschool Secretary jobs near you
Infographic showing various Preschool Secretary job openings in the United States as of September 2026, with employment types broken down into 69% Full Time, 29% Part Time, 1% Temporary, and 1% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Bilingual Registration Office Secretary C

Elgin, IL • On-site

Illinois School District U-46
1 - 5K employees
Learn more about Illinois School District U-46external

Full-time, Contractor

Re-posted yesterday

Job description

Position Type:
Secretary / Clerical/Department Secretary
Date Posted:
7/13/2026
Location:
District Records
Date Available:
ASAP
Closing Date:
06/01/2027
Position / Title: Bilingual Registration Office Secretary C
Bargaining Unit: DUSA
Department/Location: Registration/District Records
Calendar Days: 261
Reports To: Supervisor of District Records and Student Registration Coordinator
JD Revision Date: 01/06/2026
Supervises: N/A
Function / Position Summary
Assist Registration Coordinator with all aspects of student registration and support Early Learners as a preschool registrar. Provide customers with professional and courteous service and support the Welcome Center reception desk as primary back-up. Establish and maintain positive staff and public relations. Exercise strong time management, multitasking, and prioritizing skills and utilizing excellent verbal and written communication skills to ensure all timelines are met. Maintain confidentiality of student, staff, and department information within the department and the community.
Job Duties / Responsibilities
  • Assist Registration Coordinator with student registration preparation and during open registration provide customer service to parents.
  • Assist parents/students with all aspects of registration in person, via telephone, and email to include proof of residency, online registration, and payment processes.
  • Processes registration applications in student system.
  • Provide registration training to secretaries and liaisons.
  • Act as preschool registrar September through December as time permits.
  • Audit census, update demographic and enrollment information in student system.
  • Prepare meeting agendas, attendance sheets and record meeting minutes per ISO format.
  • Maintain daily operations of the office, including but not limited to opening mail, answering and transferring phone calls and dealing with incoming persons.
  • Serve as primary back-up for Welcome Center receptionist
  • Responsible for department budget and ordering office supplies.
  • Other duties as assigned.

Education
  • High School diploma or equivalent required.
  • Associates degree preferred.

Experience / Knowledge
  • Five years of secretarial duties preferred.
  • Proficient in specialized computerized computer programs and applications ie. Infinite Campus.
  • Business level fluency in reading, writing, and speaking Spanish and English required.
  • Excellent written and verbal communication skills.

Physical Demands
  • Ability to work on a computer/telephone over the major portion of the day.
  • Ability to lift up to 30 pounds

SECRETARIAL CLASSIFICATION CRITERIA
(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)
CLASSIFICATION A (Proficiently demonstrates all criteria listed)
  • Ability to communicate and interact with staff and co-workers in a professional manner
  • Demonstrates positive customer service skills
  • Demonstrates confidentiality
  • Ability to work independently
  • Ability to prioritize tasks Demonstrates organizational skills
  • Keeps accurate filing
  • Maintain appropriate inventories and online file management
  • Able to use office machines (ex. laminator, fax, intercom, phone, copier)
  • Accurate typing/keyboarding
  • Working knowledge of computer programs
  • Willingness and ability to learn

CLASSIFICATION B (Proficiently demonstrates all criteria listed, including classification A)
  • Perform reception duties
  • Perform student attendance duties
  • Utilize excellent written and verbal communication skills (parents, staff and students)
  • Responsible for tracking and balancing building/department expenditures (if applicable)
  • Working knowledge of computer programs Word and Excel
  • Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)

CLASSIFICATION C (Proficiently demonstrates all criteria listed, including classification A+B)
  • Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
  • Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
  • Proficient in specialized computer programs and applications
  • Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
  • Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
  • Responsible for office management, environment, staff, finances (banking and financial software)
  • Ultimately responsible for coordination, organization, facilitation of district level department/building

Terms of Employment
  • This is a 12-month position.
  • Salary and benefits as established by the Board of Education.
  • Travel to schools within the district.
  • Adjust work hours to assist with evening, Spring, and Summer registration events.

Attachment(s):
  • DUSA 12 Month Benefit Sheet.pdf
  • DUSA Salary Table.png

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