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Litigation Paralegal - Probate/Estate, Trust and Guardianship Litigation

Company Description:

Kitroser Lewis & Mighdoll is a boutique law firm serving Palm Beach County with a dual practice focused on Administration & Planning and Litigation. Our law office concentrates on Estate Planning, Estate and Trust Administration, Guardianship Administration, Guardianship Litigation, and Estate and Trust Litigation, providing comprehensive legal services to individuals, families and fiduciaries.

Our litigation team handles high-stake matters involving will contests, trust disputes, fiduciary litigation, elder exploitation claims, and emergency guardianship and injunction proceedings. We regularly appear in the Palm Beach County Probate Division representing fiduciaries, beneficiaries, and families in complex matters that often require urgent action and strategic thinking and meticulous litigation management and execution.

Position Overview:

Kitroser Lewis & Mighdoll is seeking an experienced Litigation Paralegal to support attorneys in probate and guardianship litigation matters, including time-sensitive and emergent proceedings primarily in Palm Beach County.

This position plays a critical role in supporting the litigation team through case administration, document preparation, court filings, discovery coordination and consistent client communication. The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced litigation environment where attention to detail, strong judgement and clear communication are essential.

This is a full-time, in-person position based in North Palm Beach, Florida.

What We Value:

We are looking for an experienced, dependable, and flexible paralegal who takes ownership of their work and consistently delivers at a high level. The ideal candidate is professional, detail-oriented, proactive, and able to manage competing priorities in a fast-paced litigation environment.

This role requires someone who communicates effectively, ability to take initiative, and is comfortable working on complex and often sensitive family disputes. Candidates who thrive in a collaborative, high-performance legal environment and take pride in producing thoughtful, accurate and polished work will be a strong fit for our team.

Key Responsibilities:

Case Administration and Client Support:

• Provide professional, responsive, and compassionate support to clients throughout the litigation process.

• Serve as a point of contact for clients regarding scheduling, document requests, and procedural questions as directed by attorneys.

• Assist with new matter intake procedures, including gathering client and opposing party information and conducting preliminary conflict checks in accordance with firm policies.

• Collaborate with team in case strategy, drafting of pleadings and overall management of the caseload.

• Monitor case progress and assist team in managing deadlines, court requirements, and overall case workflow.

• Manage email correspondence, task tracking, and contact information using Outlook and firm systems such as Clio, NetDocuments, and Asana.

• Maintain organized electronic and physical case files in accordance with firm policies and procedures.

Litigation Document Preparation and Court Filings:

• Prepare initial drafts of pleadings, motions, notices, subpoenas, correspondence, and other litigation documents based on attorney instruction or needs of the team.

• Draft documents from handwritten notes, annotated copies, or attorney discussions.

• Proof-read documents for grammar, formatting, citation accuracy, and compliance with court rules.

• Prepare tables of contents, exhibits, and appendices as required.

• Ensure compliance with the Florida Rules of Civil Procedure, Florida Probate Rules, Judges divisional instructions and applicable local court requirements.

Court and Case Support Services: 

• Request and manage court transcripts, certified copies, and other official records.

• Conduct litigation-related searches, including court records and entity searches when necessary.

• Assist with emergency filings such as petitions for emergency temporary guardianship.

• Ensure timely service of subpoenas, particularly for emergency hearings.

Timekeeping and Billing Support: 

• Enter daily billable and non-billable time entries in Clio with clear narrative descriptions.

• Record and code case-related expenses in accordance with firm billing standards.

• Assist with billing review, pre-bill edits, and invoice approvals.

• Support compliance with firm billing policies and client engagement terms.

Qualifications: 

• Proficiency in drafting pleadings, motions, discovery, and litigation documents.

• Strong familiarity with the Florida Rules of Civil Procedure, the Florida Rules of Probate, and the Florida Rules of Judicial Administration is preferred.

• Ability to manage multiple active litigation matters simultaneously.

• Exceptional organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Experience with probate, guardianship, or fiduciary litigation is highly desirable.

• A minimum of 5 years of paralegal litigation experience, preferably in Palm Beach County, Florida

• Experience with practice management systems, document management systems, and e-discovery software (e.g, Clio, NetDocuments, ShareFile, etc).

• Paralegal certification through the National Association of Legal Assistants (NALA) or a 2- or 4-year degree in paralegal studies preferred.

• Florida Notary preferred or willingness to obtain within reasonable timeframe.