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Practice Operations Assistant Jobs in California

K2 Staffing, LLC

Operations Assistant

San Marcos, CA · On-site

$22 - $28/hr

Identify opportunities for process improvement and assist in implementing operational efficiencies ... Ensure adherence to company safety standards and manufacturing best practices * Provide ...

K2 Staffing

Operations Assistant

San Marcos, CA

Identify opportunities for process improvement and assist in implementing operational efficiencies ... Ensure adherence to company safety standards and manufacturing best practices * Provide ...

Roadrunner

Operations Assistant

Commerce, CA · On-site

$18/hr

Summary The Operations Assistant provides administrative support and backup coverage for dispatch ... Comply with all safety policies, practices, and procedures. * Provides administrative support such ...

Roadrunner

Operations Assistant

Commerce, CA

$18/hr

Summary The Operations Assistant provides administrative support and backup coverage for dispatch ... Comply with all safety policies, practices, and procedures. * Provides administrative support such ...

Reliable Practice Consultants

Be Seen First

Medical Practice Manager

Temecula, CA · On-site

$60K - $72K/yr

Office Manager - Cardiology Medical Practice Location: Temecula, California Position Type ... operations. * Assist physicians in implementing strategic growth initiatives. Staff Leadership

Roadrunner

Operations Assistant

Commerce, CA

$18/hr

Summary The Operations Assistant provides administrative support and backup coverage for dispatch ... Comply with all safety policies, practices, and procedures. * Provides administrative support such ...

Roadrunner

Operations Assistant

Commerce, CA · On-site

$18/hr

Summary The Operations Assistant provides administrative support and backup coverage for dispatch ... Comply with all safety policies, practices, and procedures. * Provides administrative support such ...

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Practice Operations Assistant information

How much does an operations assistant get paid?

The average salary for a Practice Operations Assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those in larger practices can earn higher wages. Compensation may also include benefits such as health insurance and paid time off.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, with salaries reaching over $70,000 annually in some cases. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the most among administrative support positions.

What does an operations assistant do?

An operations assistant supports the daily functions of a business or organization by handling administrative tasks, coordinating schedules, managing communication, and assisting with process improvements. They often use office software and may be involved in inventory management, data entry, and customer service to ensure smooth operations.

What is the difference between Practice Operations Assistant vs Medical Office Coordinator?

AspectPractice Operations AssistantMedical Office Coordinator
CredentialsTypically requires high school diploma or equivalent; certifications like Medical Administrative Assistant are commonSimilar credentials; often certified Medical Office Assistants or Administrative Professionals
Work EnvironmentMedical offices, clinics, outpatient facilitiesMedical offices, hospitals, healthcare clinics
Employer & Industry UsageUsed across outpatient healthcare settings for administrative supportCommonly used in healthcare facilities managing office operations
Primary ResponsibilitiesAdministrative tasks, scheduling, patient communication, billing supportOverseeing office operations, staff coordination, patient flow management

The Practice Operations Assistant and Medical Office Coordinator roles share similar credentials and work environments, focusing on administrative support within healthcare settings. However, the Practice Operations Assistant typically handles more routine administrative tasks, while the Medical Office Coordinator often manages broader office operations and staff coordination.

What is a Practice Operations Assistant?

A Practice Operations Assistant is a professional who supports the daily administrative and operational functions of a medical or healthcare practice. Their responsibilities often include scheduling appointments, managing patient records, handling billing and insurance queries, and assisting with general office tasks. They help ensure that the practice runs smoothly and efficiently, providing support to both clinical staff and patients. This role requires excellent organizational, communication, and customer service skills.

What are some common challenges faced by a Practice Operations Assistant, and how can they be addressed?

Practice Operations Assistants often juggle multiple responsibilities, such as scheduling appointments, managing patient records, and coordinating with medical staff. A common challenge is maintaining accuracy and efficiency while handling high call volumes or last-minute changes to the schedule. To overcome these challenges, strong organizational skills, attention to detail, and proficiency with practice management software are essential. Proactive communication and adaptability also help in collaborating effectively with both administrative and clinical teams, ensuring smooth daily operations.

What is the role of an operations assistant?

A practice operations assistant supports the daily functions of a healthcare or professional practice by managing administrative tasks, scheduling, patient or client communication, and maintaining records. They often use office software and may coordinate with staff to ensure smooth operations and compliance with policies.

What are the key skills and qualifications needed to thrive as a Practice Operations Assistant, and why are they important?

To thrive as a Practice Operations Assistant, you need strong organizational abilities, attention to detail, and a background in healthcare administration or related experience. Familiarity with practice management software, electronic health records (EHR) systems, and scheduling tools is typically required. Excellent communication, multitasking, and customer service skills help you effectively support both staff and patients. These skills ensure smooth daily operations, efficient patient flow, and a positive experience within the healthcare practice.
What are the most commonly searched types of Practice Operations jobs in California? The most popular types of Practice Operations jobs in California are:
What cities in California are hiring for Practice Operations Assistant jobs? Cities in California with the most Practice Operations Assistant job openings:
Practice Operations Assistant jobs near you
Practice Operations Specialist

Practice Operations Specialist

Cerity Partners

El Segundo, CA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 25 days ago

Job description

Position Summary:
The Practice Operations Specialist is an integral member of the Cerity Partners team. This role blends front-of-house responsibilities with substantive operational and project-based work, serving as the organizational backbone of the local office while contributing directly to firmwide initiatives. The ideal candidate is highly organized, detail-oriented, and comfortable managing a wide range of tasks - from warmly welcoming guests and routing calls to maintaining critical data systems, supporting consulting and marketing deliverables, and ensuring the day-to-day operations of the office run smoothly.
Primary Responsibilities
  • Reception & Front-of-House

  • Serve as the first point of contact for the office, greeting all visitors and guests in a professional and welcoming manner

  • Answer and direct incoming phone calls, route inquiries to the appropriate team members, and take messages as needed

  • Maintain a professional, tidy, and organized front office environment at all times

  • Coordinate visitor logistics including badging, conference room setup, and hospitality

  • Office Management

  • Manage day-to-day office operations including ordering and stocking supplies, maintaining kitchen and common areas, and coordinating with building management as needed

  • Serve as the primary point of contact for vendor relationships including office supplies, equipment, and facilities

  • Assist colleagues with day-to-day operational requests and troubleshoot general office needs

  • Coordinate office-wide communications and logistics for internal meetings, team events, and other on-site functions

  • Maintain inventory of office equipment, materials, and supplies; proactively reorder before items are depleted

  • Data Management & Systems (CRM / SharePoint)

  • Serve as a data librarian for the firm's CRM platform (Salesforce), maintaining the accuracy, completeness, and integrity of client and prospect records

  • Perform regular data audits and cleanup in Salesforce, including updating contact information, relationship records, activity logs, and pipeline data

  • Manage and maintain SharePoint sites for the practice, ensuring content is current, well-organized, and easy to navigate

  • Coordinate with team members to gather and upload materials, documents, and updates to SharePoint on an ongoing basis

  • Identify and implement improvements to data organization and content architecture in both Salesforce and SharePoint

  • Assist in onboarding new team members to internal systems and document management practices

  • Calendar & Meeting Coordination

  • Coordinate and manage calendars and meeting invitations for LA-based staff and, as needed, firmwide initiatives

  • Schedule internal and external meetings, calls, and conference room bookings; manage logistics for virtual and in-person meetings

  • Prepare and distribute meeting agendas, materials, and follow-up items as directed

  • Support scheduling for colleagues including client meetings, prospect calls, and firmwide events

  • Track and communicate scheduling conflicts and proactively resolve them in coordination with relevant stakeholders

  • Team Support

  • Assist the team with formatting, editing, and production of client- and prospect-facing materials including finals pitches, RFP responses, presentations, and reports

  • Ensure all client materials adhere to Cerity Partners brand guidelines, including consistent use of templates, fonts, colors, and design standards

  • Assist with printing, binding, and delivery of physical materials for client meetings as needed

  • Proofread and quality-check deliverables before distribution to clients or prospects

  • Support the timely preparation and submission of expense reports when needed; liaise with Accounting and Finance teams to resolve discrepancies and facilitate smooth processing

Required Qualifications:
  • Associate's or Bachelor's degree in Business Administration, Communications, or a related field

  • 2+ years of experience in an administrative, operations, or office management role; experience in financial services or professional services preferred

  • Strong proficiency with Microsoft Office Suite and SharePoint, with advanced PowerPoint skills including the creation of professional, visually compelling decks for internal and client-facing use.

  • Experience with Salesforce or another CRM platform, including data entry, maintenance, and reporting

  • Exceptional attention to detail and organizational skills, with the ability to manage multiple priorities simultaneously

  • Strong written and verbal communication skills and a professional, client-service-oriented demeanor

  • Ability to exercise discretion and maintain confidentiality with sensitive client and firm information

  • Self-starter with a proactive mindset and the ability to work independently as well as collaboratively

  • Comfortable using or eager to learn AI-powered tools and platforms to support day-to-day administrative tasks, improve efficiency, and produce polished work products.

Preferred Qualifications:
  • Familiarity with financial services or investment terminology

  • Experience with expense management platforms

  • Exposure to brand or document management in a professional services context

Compensation Range:
$36/hour - $43/hour
Why Cerity Partners:
Our people drive our success by working together to deliver exceptional service to our clients. Below is a glimpse of the key elements of our total rewards package:
  • Health, dental, and vision insurance - day 1!

  • 401(k) savings and investment plan options with 4% match

  • Flexible PTO policy

  • Parental Leave

  • Financial assistance for advanced education and professional designations

  • Opportunity to give back time to local communities

  • Commuter benefits

Cerity Partners is committed to providing an environment where all individuals can be their authentic selves. We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures, perspectives, and experiences of our colleagues. We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race, religion, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations, please reach out to careers@ceritypartners.com. Applicants must be authorized to work for any employer in the U.S.

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