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Practice Operations Assistant Jobs in California

Kalon Aesthetics

Practice Coordinator

Los Angeles, CA · On-site

$22/hr

Maintain accurate patient records and documentation. * Assist with administrative projects and operational initiatives. Scheduling & Business Coordination * Partner with leadership and Patient Care ...

K2 Staffing, LLC

Operations Assistant

San Marcos, CA

$22 - $28/hr

Identify opportunities for process improvement and assist in implementing operational efficiencies ... Ensure adherence to company safety standards and manufacturing best practices * Provide ...

K2 Staffing

Operations Assistant

San Marcos, CA

Identify opportunities for process improvement and assist in implementing operational efficiencies ... Ensure adherence to company safety standards and manufacturing best practices * Provide ...

REVOLVE

Merchandising Operations Assistant

Cerritos, CA · On-site

$23 - $26/hr

The Merchandising Operations Assistant supports the day-to-day execution of digital merchandising ... Research current and upcoming trends in fashion and retail and best merchandising practices ...

UniUni

Operations Assistant- LAX Sorting

Vernon, CA · On-site

... practices in others; l Arranges daily cycle count and follow variance; l Weekly report updates; l ... skills, assist in report data collection. l Strong responsibility, follow supervision, good ...

UniUni

Operations Assistant- LAX Fontana

Fontana, CA · On-site

... practices in others; l Arranges daily cycle count and follow variance; l Weekly report updates; l ... skills, assist in report data collection. l Strong responsibility, follow supervision, good ...

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Practice Operations Assistant information

How much does an operations assistant get paid?

The average salary for a Practice Operations Assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those in larger practices can earn higher wages. Compensation may also include benefits such as health insurance and paid time off.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, with salaries reaching over $70,000 annually in some cases. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the most among administrative support positions.

What does an operations assistant do?

An operations assistant supports the daily functions of a business or organization by handling administrative tasks, coordinating schedules, managing communication, and assisting with process improvements. They often use office software and may be involved in inventory management, data entry, and customer service to ensure smooth operations.

What is the difference between Practice Operations Assistant vs Medical Office Coordinator?

AspectPractice Operations AssistantMedical Office Coordinator
CredentialsTypically requires high school diploma or equivalent; certifications like Medical Administrative Assistant are commonSimilar credentials; often certified Medical Office Assistants or Administrative Professionals
Work EnvironmentMedical offices, clinics, outpatient facilitiesMedical offices, hospitals, healthcare clinics
Employer & Industry UsageUsed across outpatient healthcare settings for administrative supportCommonly used in healthcare facilities managing office operations
Primary ResponsibilitiesAdministrative tasks, scheduling, patient communication, billing supportOverseeing office operations, staff coordination, patient flow management

The Practice Operations Assistant and Medical Office Coordinator roles share similar credentials and work environments, focusing on administrative support within healthcare settings. However, the Practice Operations Assistant typically handles more routine administrative tasks, while the Medical Office Coordinator often manages broader office operations and staff coordination.

What is a Practice Operations Assistant?

A Practice Operations Assistant is a professional who supports the daily administrative and operational functions of a medical or healthcare practice. Their responsibilities often include scheduling appointments, managing patient records, handling billing and insurance queries, and assisting with general office tasks. They help ensure that the practice runs smoothly and efficiently, providing support to both clinical staff and patients. This role requires excellent organizational, communication, and customer service skills.

What are some common challenges faced by a Practice Operations Assistant, and how can they be addressed?

Practice Operations Assistants often juggle multiple responsibilities, such as scheduling appointments, managing patient records, and coordinating with medical staff. A common challenge is maintaining accuracy and efficiency while handling high call volumes or last-minute changes to the schedule. To overcome these challenges, strong organizational skills, attention to detail, and proficiency with practice management software are essential. Proactive communication and adaptability also help in collaborating effectively with both administrative and clinical teams, ensuring smooth daily operations.

What is the role of an operations assistant?

A practice operations assistant supports the daily functions of a healthcare or professional practice by managing administrative tasks, scheduling, patient or client communication, and maintaining records. They often use office software and may coordinate with staff to ensure smooth operations and compliance with policies.

What are the key skills and qualifications needed to thrive as a Practice Operations Assistant, and why are they important?

To thrive as a Practice Operations Assistant, you need strong organizational abilities, attention to detail, and a background in healthcare administration or related experience. Familiarity with practice management software, electronic health records (EHR) systems, and scheduling tools is typically required. Excellent communication, multitasking, and customer service skills help you effectively support both staff and patients. These skills ensure smooth daily operations, efficient patient flow, and a positive experience within the healthcare practice.
What are the most commonly searched types of Practice Operations jobs in California? The most popular types of Practice Operations jobs in California are:
What cities in California are hiring for Practice Operations Assistant jobs? Cities in California with the most Practice Operations Assistant job openings:
Practice Operations Assistant jobs near you

Practice Coordinator

Kalon Aesthetics

Los Angeles, CA • On-site

$22/hr

Other

Posted 18 days ago

Job description

Practice Coordinator Job Description

Job Purpose

Provide administrative and operational support across sales, clinical, and practice operations while delivering an exceptional, concierge-level patient experience. The Practice Coordinator plays a key role in ensuring efficient daily operations, supporting business objectives, and maintaining the high standards of service expected in a premier aesthetic practice.

Job Overview

The Practice Coordinator is responsible for creating a seamless patient experience while supporting the administrative and operational functions of the practice. This highly organized, detail-oriented professional partners closely with clinical, sales, and leadership teams to ensure operational excellence, scheduling accuracy, financial integrity, and efficient day-to-day practice operations.
This role serves as a flexible operational resource and may provide cross-functional support for front office, business office, and practice operations during periods of increased business demand, staffing transitions, or special projects.

Patient Experience

  • Deliver a warm, professional, and personalized experience for every patient, guest, and visitor.
  • Answer multi-line phone systems promptly with exceptional phone etiquette, professionalism, and empathy.
  • Address patient questions and concerns courteously, resolving issues whenever possible and escalating appropriately when needed.
  • Foster positive patient relationships while maintaining the highest standards of confidentiality and professionalism.

Operations & Administrative Support

  • Perform business functions including invoice processing, bank deposits, payroll support, refunds, reporting, reconciliations, and other operational tasks.
  • Ensure financial transactions are processed accurately.
  • Maintain accurate patient records and documentation.
  • Assist with administrative projects and operational initiatives.

Scheduling & Business Coordination

  • Partner with leadership and Patient Care Consultants to maintain an accurate and efficient surgery schedule.
  • Verify the accuracy of daily surgery schedules and patient information.
  • Collaborate to ensure treatment plans and financial quotes are accurate.
  • Support scheduling optimization efforts that contribute to business objectives.

Practice Operations

  • Provide cross-functional support across front office, business office, and operations.
  • Assist with coverage during absences or increased patient volume.
  • Help maintain a clean, organized, luxury practice environment.
  • Communicate operational or patient concerns to leadership.
  • Participate in meetings and training.
  • Identify workflow improvements.

Teamwork & Professionalism

  • Arrive on time and prepared for each scheduled shift.
  • Work independently while meeting deadlines.
  • Maintain a positive, collaborative attitude.
  • Provide support at Pasadena and Brentwood locations during the first 3-6 months as needed.
  • Perform additional duties as assigned.

Qualifications

  • Associate's degree preferred; equivalent experience considered.
  • 3-5 years of administrative, operations, healthcare, hospitality, or luxury customer service experience.
  • 2+ years in plastic surgery, aesthetics, dermatology, or elective healthcare preferred.
  • Proficiency with Microsoft Office, Google Workspace, and EMR/practice management software.
  • Strong communication, organization, attention to detail, and problem-solving skills.

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