ZipRecruiter

Log In

1

Practice Operations Assistant Jobs in California

United Health Partners

Practice Manager

Los Angeles, CA · On-site

The Practice Manager is responsible for the overall administrative, operational, financial, and ... protocols and operational requirements. * Assist in implementing workflows that support ...

Apply Early

next page

Showing results 1-20

All JobsPractice Operations Assistant JobsPractice Operations Assistant Jobs in California

Practice Operations Assistant information

How much does an operations assistant get paid?

The average salary for a Practice Operations Assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those in larger practices can earn higher wages. Compensation may also include benefits such as health insurance and paid time off.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, with salaries reaching over $70,000 annually in some cases. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the most among administrative support positions.

What does an operations assistant do?

An operations assistant supports the daily functions of a business or organization by handling administrative tasks, coordinating schedules, managing communication, and assisting with process improvements. They often use office software and may be involved in inventory management, data entry, and customer service to ensure smooth operations.

What is the difference between Practice Operations Assistant vs Medical Office Coordinator?

AspectPractice Operations AssistantMedical Office Coordinator
CredentialsTypically requires high school diploma or equivalent; certifications like Medical Administrative Assistant are commonSimilar credentials; often certified Medical Office Assistants or Administrative Professionals
Work EnvironmentMedical offices, clinics, outpatient facilitiesMedical offices, hospitals, healthcare clinics
Employer & Industry UsageUsed across outpatient healthcare settings for administrative supportCommonly used in healthcare facilities managing office operations
Primary ResponsibilitiesAdministrative tasks, scheduling, patient communication, billing supportOverseeing office operations, staff coordination, patient flow management

The Practice Operations Assistant and Medical Office Coordinator roles share similar credentials and work environments, focusing on administrative support within healthcare settings. However, the Practice Operations Assistant typically handles more routine administrative tasks, while the Medical Office Coordinator often manages broader office operations and staff coordination.

What is a Practice Operations Assistant?

A Practice Operations Assistant is a professional who supports the daily administrative and operational functions of a medical or healthcare practice. Their responsibilities often include scheduling appointments, managing patient records, handling billing and insurance queries, and assisting with general office tasks. They help ensure that the practice runs smoothly and efficiently, providing support to both clinical staff and patients. This role requires excellent organizational, communication, and customer service skills.

What are some common challenges faced by a Practice Operations Assistant, and how can they be addressed?

Practice Operations Assistants often juggle multiple responsibilities, such as scheduling appointments, managing patient records, and coordinating with medical staff. A common challenge is maintaining accuracy and efficiency while handling high call volumes or last-minute changes to the schedule. To overcome these challenges, strong organizational skills, attention to detail, and proficiency with practice management software are essential. Proactive communication and adaptability also help in collaborating effectively with both administrative and clinical teams, ensuring smooth daily operations.

What is the role of an operations assistant?

A practice operations assistant supports the daily functions of a healthcare or professional practice by managing administrative tasks, scheduling, patient or client communication, and maintaining records. They often use office software and may coordinate with staff to ensure smooth operations and compliance with policies.

What are the key skills and qualifications needed to thrive as a Practice Operations Assistant, and why are they important?

To thrive as a Practice Operations Assistant, you need strong organizational abilities, attention to detail, and a background in healthcare administration or related experience. Familiarity with practice management software, electronic health records (EHR) systems, and scheduling tools is typically required. Excellent communication, multitasking, and customer service skills help you effectively support both staff and patients. These skills ensure smooth daily operations, efficient patient flow, and a positive experience within the healthcare practice.
What are the most commonly searched types of Practice Operations jobs in California? The most popular types of Practice Operations jobs in California are:
What cities in California are hiring for Practice Operations Assistant jobs? Cities in California with the most Practice Operations Assistant job openings:
Practice Operations Assistant jobs near you

Medical Spa Assistant / Client Experience & Facility Care

Monterey Pain & Spine Institute/Majestic MD

Monterey, CA • On-site

$25/hr

Full-time

PTO

Posted 22 days ago

Job description

✨ Join a Premier Concierge Medical Practice
Please read this listing carefully all the way through. Failure to follow the application instructions at the bottom of this post will result in your application not being considered.
Majestic MD Spa is a boutique, physician-led regenerative wellness practice in Monterey, CA. We are seeking a polished, dependable, and detail-oriented Medical Spa Operations Assistant to support both the client experience and the daily cleanliness, organization, and flow of our practice.
This is a hands-on role. A significant part of this position involves cleaning, sanitizing, resetting rooms, laundry, organizing supplies, maintaining restrooms, and keeping the entire practice looking immaculate at all times. We are not hiring a professional cleaning company, so this person must take real pride in keeping a luxury environment spotless, calm, and welcoming.
This is also a client-facing position. The right candidate will be warm, professional, service-minded, and comfortable helping clients before, during, and after services, including wellness therapies such as hyperbaric oxygen therapy.
We are looking for a reliable self-starter with strong attention to detail. Experience in hospitality, spa, wellness, medical, luxury retail, housekeeping, or high-end service environments is preferred.
We are not looking for a manager. We are looking for someone who is willing to roll up their sleeves, support the team, and help create an exceptional client experience from the front door to the treatment room.
Key Responsibilities
Client Experience & Practice Support
  • Provide warm, concierge-level service to clients
  • Support client flow, scheduling, check-ins, and overall practice operations
  • Assist clients before, during, and after services, including hyperbaric oxygen therapy
  • Communicate with clients in a polished, professional, and service-oriented manner
  • Support follow-ups, client communications, and retention touchpoints when appropriate
  • Anticipate client and team needs without waiting to be asked
  • Contribute to a calm, refined, and high-touch client experience
  • Help the team maintain a smooth, organized, and professional daily flow

Facility Care, Cleaning & Organization
  • Maintain a clean, fresh, polished, luxury-level environment throughout the entire practice
  • Keep treatment rooms spotless, organized, fully stocked, and prepared for services
  • Maintain cleanliness of all client-facing and shared spaces, including reception, hallways, restrooms, common areas, and back-of-house spaces
  • Monitor the practice throughout the day and promptly address anything that looks cluttered, untidy, or out of place
  • Clean, sanitize, and reset treatment rooms before and after each client visit
  • Wipe down surfaces, counters, chairs, handles, equipment areas, and other high-touch areas throughout the day
  • Handle all laundry needs, including removing, washing, drying, folding, and restocking linens, towels, robes, and related items
  • Check and refresh restrooms throughout the day, including restocking toilet paper, paper towels, soap, and other essentials
  • Sweep, vacuum, and mop floors at the end of each day
  • Empty trash and replace liners as needed
  • Restock supplies in treatment rooms, restrooms, and common areas
  • Organize cabinets, storage areas, supply closets, laundry areas, and back-of-house spaces
  • Clean and sanitize toilets weekly, or more often as needed
  • Take ownership of daily facility upkeep, since the practice is not using a professional cleaning company

The ideal candidate:
  • Takes pride in cleanliness, order, and presentation
  • Is comfortable with hands-on cleaning and facility upkeep as a core part of the role
  • Has excellent customer service skills and a polished professional presence
  • Is dependable, punctual, proactive, and trustworthy
  • Is detail-oriented and notices what needs to be done
  • Enjoys supporting a small, high-performing team
  • Is comfortable in a boutique medical or wellness environment
  • Has experience in hospitality, spa, medical, housekeeping, luxury retail, or service-based businesses
  • Is open-minded and interested in innovative wellness therapies
  • Can stay calm, professional, and positive in a fast-paced setting
  • Understands that no task is “beneath them” when it contributes to the client experience
Qualifications
  • Prior experience in hospitality, spa, medical, wellness, housekeeping, luxury retail, or customer service preferred
  • Strong attention to detail required
  • Excellent communication and professional demeanor required
  • Must be comfortable cleaning, organizing, restocking, laundry, room resets, floors, and restroom upkeep
  • Must be able to stand, walk, bend, lift light supplies/laundry, and stay active throughout the shift
  • Must be reliable, punctual, and comfortable working independently
  • Must be available for some evenings and weekends based on client demand
Compensation & Benefits
  • Competitive hourly pay based on experience
  • Commission and bonus opportunities when applicable
  • Paid time off and holidays
  • Growth opportunities within a forward-thinking concierge medical practice
  • Supportive, professional, and refined work environment
Schedule Expectations
This position may include evenings and weekends to meet client demand. Schedules are planned in advance.
Why Join Us?
Majestic MD Spa is a boutique, physician-led regenerative wellness practice focused on delivering personalized, concierge-level care in a refined setting. Every detail matters here — from the way clients are greeted to the cleanliness of the rooms, floors, restrooms, and the calm, polished feel of the space.
This is a great opportunity for someone who enjoys service, organization, wellness, and creating a beautiful environment where clients feel genuinely cared for.
How to Apply
Submit your resume and a brief cover letter explaining why this role is a good fit for you to:
drlisa@majesticmdspa.com

In your cover letter, please specifically answer:
Are you comfortable with cleaning, laundry, room resets, end-of-day floors, restroom upkeep, and maintaining the daily appearance of the practice as a major part of this role?

Applications that do not answer this question will not be considered.