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Practice Management Assistant Jobs in California

DermCare Management

Area Manager

Los Altos, CA · On-site

$125K - $145K/yr

Final evaluation of practice job applicants in conjunction with Office Managers. * Assist marketing with targeting retention and encounter growth. * Assist with training staff at new centers ...

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Practice Management Assistant information

What is the difference between Practice Management Assistant vs Medical Office Assistant?

AspectPractice Management AssistantMedical Office Assistant
CredentialsMay require certification in practice management or administrative coursesTypically requires medical office administration certification or high school diploma
Work EnvironmentPrimarily in healthcare clinics, private practices, or medical officesIn hospitals, clinics, or outpatient medical facilities
Job ResponsibilitiesManaging practice operations, scheduling, billing, and staff coordinationFront desk duties, patient registration, appointment scheduling, and basic administrative tasks

While both roles support healthcare operations, Practice Management Assistants focus on overseeing practice functions and administrative management, whereas Medical Office Assistants handle direct patient interactions and clerical tasks. The roles often overlap but differ mainly in scope and responsibilities within healthcare settings.

What are the most commonly searched types of Practice Management jobs in California? The most popular types of Practice Management jobs in California are:
What cities in California are hiring for Practice Management Assistant jobs? Cities in California with the most Practice Management Assistant job openings:
Practice Management Assistant jobs near you

Practice Manager - Executive Assistant

Staffing Management Group

Los Angeles, CA • On-site

$30 - $40/hr

Full-time

Posted 3 days ago

New

Job description

USA Staffing is currently recruiting for aPractice Manager / Executive Assistant. This is a direct hiring opportunity located in Los Angeles with $30-40 hourly pay rate depending on experience.
Job Description:
Position Summary
The Practice Manager / Executive Assistant is responsible for overseeing the daily administrative operations of the dermatology practice while providing high-level executive support to the physician. This role ensures the office runs efficiently by managing administrative functions, coordinating office resources, and serving as the physician's primary administrative partner. The ideal candidate is highly organized, proactive, professional, and able to manage multiple priorities while maintaining confidentiality.
Key ResponsibilitiesOffice Management
  • Oversee the day-to-day administrative operations of the practice.
  • Order and maintain office supplies and equipment to ensure uninterrupted operations.
  • Coordinate vendor relationships and office service providers.
  • Develop and maintain organized office systems, procedures, and records.
  • Monitor office needs and proactively resolve operational issues.
  • Assist with special projects and practice initiatives as assigned.
Executive Assistant Responsibilities
  • Manage the physician's calendar, appointments, and scheduling.
  • Coordinate business and personal travel arrangements, including flights, hotels, transportation, and itineraries.
  • Manage email communications, prioritize correspondence, and draft responses when appropriate.
  • Coordinate meetings, prepare agendas, and organize supporting materials.
  • Maintain strict confidentiality regarding physician, patient, and business information.
  • Serve as a liaison between the physician and staff, vendors, and external business contacts.
Qualifications
  • Minimum of 35 years of experience as an Practice Manager, Executive Assistant, or similar administrative leadership role, preferably in a healthcare or medical office.
  • Experience in a dermatology or other specialty medical practice is preferred.
  • Excellent organizational, time management, and multitasking skills with the ability to prioritize competing responsibilities.
  • Strong written and verbal communication skills.
  • Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information.
  • Professional, proactive, and detail-oriented with exceptional problem-solving abilities.
Technical Skills
  • Proficient inMicrosoft Office Suite, including:
    • Microsoft Outlook (email management, calendars, meeting coordination)
    • Microsoft Word (document creation and correspondence)
    • Microsoft Excel (spreadsheets, tracking, and reporting)
    • Microsoft PowerPoint (presentations and meeting materials)
  • Experience usingElectronic Medical Record (EMR/EHR) systemsfor scheduling, documentation, and administrative workflows.
  • Proficiency with calendar management, travel coordination, and online meeting platforms (Microsoft Teams and/or Zoom).
  • Comfortable learning and utilizing new healthcare and office management software applications.
  • Strong typing, data entry, and document management skills with a high level of accuracy.
Apply for this great opportunity today!