Polling Clerk Jobs (NOW HIRING)

Coconino County is seeking Election Board Workers for temporary on-call positions. These roles do not include benefits.

Terms of Employment:

• Dates of Employment: Varies depending on the job duties but includes training and some pre-election meetings.
• Both long-term and short-term roles are available.
• Wages range depending on position.
• Once selected, training will be available and scheduled.

Typical Duties:

Special Board Workers will work up to four weeks prior to Election Day and up to two weeks after Election Day at the Coconino County Elections Facility and comprise of the following:

• COUNTING BOARD: The Counting Board is responsible for running the ballot batches provided by the Early Board through the ballot tabulation machines. The Counting Board will balance and account for each ballot within each batch to ensure each ballot has been processed correctly. The Counting Board will separate damaged ballots for the Duplication Board and is responsible for sealing ballots in their containers and securing the ballot containers inside their storage location.
• DUPLICATION BOARD: The Duplication Board is responsible for the duplicating of damaged ballots onto a new ballot for tabulation. If a ballot is damaged and cannot be read by the tabulation machine, the Counting Board will separate that ballot and transfer it to the Duplication Board. The Duplication Board will print a new ballot of the same ballot style as the damaged ballot and assign the original ballot and duplicate ballot a unique number. Duplicate ballots will be marked with the word Duplicate and original ballots will be marked with the word Original. The Duplication Board will transpose the votes from the damaged ballot onto the duplicate ballot, so the votes can be read by the machine and will return the duplicate ballots to the Counting Board for tabulation. The Duplication Board will log each ballot that is duplicated and seal and store the original ballots in their designated containers.

Short-term Roles (Election Board Workers) will work the Monday evening before Election Day and Election Day at the Election Day Polling Locations and comprise of the following:

• INSPECTOR: The Inspector is the Team Leader at the Polling Location or Vote Center, responsible for delegating tasks to other Poll Workers. The Inspector is responsible for making sure that each voter can cast their ballot privately and securely, communicate with the owners of the polling location, welcome party observers, and communicate any issues that may arise to the Elections Department.
• BALLOT AND PROVISIONAL JUDGE: The Ballot Judge assists voters with handing out the correct ballots, accessible voting equipment, and Curbside Voting. The Provisional Ballot Judge assists voters with the provisional and conditional voting process. May perform other Election Board Worker Duties as assigned by the Inspector.
• MARSHAL: The Marshal is responsible for preserving order at the polls, particularly regarding line management during high-volume cycles, opening of the elections and the completion of activities at the end of the day. The Marshal assesses and reports voter wait times.
• CLERKS: Clerks are responsible for being a backup to the Ballot and Provisional Judges. Clerks assist voters as directed by the Inspector and assist in Marshal duties as needed.
• TROUBLESHOOTER: Troubleshooters support technical or logistical issues at each polling location, including de-escalation, backup Ballot-on-Demand printer troubleshooting, assistance with challenges, and similar unique and complex issues. This position is not assigned to one specific location and is instead assigned to a group of polling locations they will be responsible for. The Elections Department will provide guidance to these staff on a routine schedule and notify the staff to relocate for emerging issues.
• BALLOT-ON-DEMAND OPERATORS: Ballot On Demand Operators support technical or logistical deployment at each vote center related to the Ballot-on-Demand printer. This position is assigned to one site and does not leave the assigned facility.

RECEIVING BOARD: The Receiving Board is responsible for accepting all ballots and election materials on Election Night after the polls close. The Receiving Board will verify ballot chain of custody, account for Official and Unofficial Returns, and file all required paperwork from each site. Receiving Board members only work on Election night from 7 pm to 3 am. Essential functions of this position include but are not limited to: walking; sitting; lifting and carrying (1-50 lbs) of files, supplies and mail; pushing/pulling carts, doors, filing cabinets (1-50 lbs); climbing stairs; working with interruptions; repetitive motion (hand, wrist, elbow, and shoulder) for telephone, typing, filing, etc.; vision acuity (near and far) for writing, typing and dealing with staff and the public; hearing and speech for ordinary conversation; finger dexterity for typing, writing, filing, etc.

Minimum Qualifications:

• Must be 16 years or older.
• Must be a registered voter in Coconino County.
• You may register today or update your status online at my.arizona.vote.
• Work well in a team environment and serve voters with respect and dignity.
• Uphold the County's Elections Board Workers code of ethics.
• Some positions may be required to pass a background check.

Working Conditions:

• All positions will require you to assist voters while upholding the County's standards and expectations.
• Extensive work hours may be required.
• All positions will require additional training prior to Election Day.

Coconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.