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Planning Assistant Jobs in Rochester, NY (NOW HIRING)

Cirrus Manor

Administrative Assistant

Rochester, NY

$22 - $25/hr

Administrative Assistant - Adult Care Facility We are hiring an organized, dependable ... discharge planning activities as appropriate. ● Help ensure tasks are completed in accordance ...

DePaul

Assistant Residential Supervisor

Rochester, NY

$25 - $25.90/hr

Ensure that each resident on his or her caseload receives comprehensive planning in a person ... * Assist in planning, implementation and support of recreational activities. * Provide safe ...

DePaul

Assistant Residential Supervisor

Rochester, NY · On-site

$25 - $25.90/hr

Ensure that each resident on his or her caseload receives comprehensive planning in a person ... * Assist in planning, implementation and support of recreational activities. * Provide safe ...

TERRACON

Assistant Scientist

Rochester, NY · On-site

... management, and site planning and permitting. Terracon is a 100 percent employee-owned ... May assist with report preparation by summarizing data and information within reports. * Operates ...

TERRACON

Assistant Scientist

Rochester, NY · On-site

$22.25 - $26.75/hr

Participate in pre-task planning. Report any safety issues or concerns to management. * Understand ... May assist with report preparation by summarizing data and information within reports. * Operates ...

DePaul

Assistant Residential Supervisor

Batavia, NY · On-site

$25 - $25.90/hr

Ensure that each resident on his or her caseload receives comprehensive planning in a person ... * Assist in planning, implementation and support of recreational activities. * Provide safe ...

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Showing results 41-60

All JobsPlanning JobsPlanning Assistant JobsPlanning Assistant Jobs in Rochester, NY

Planning Assistant information

See Rochester, NY salary details

$19.2K

$66.2K

$97.2K

How much do planning assistant jobs pay per year?

As of Aug 10, 2026, the average yearly pay for planning assistant in Rochester, NY is $66,162.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,800.00 and $79,400.00 per year, depending on experience, location, and employer.

What are some common challenges planning assistants face when managing multiple projects simultaneously?

Planning Assistants often juggle various projects at different stages, which can present challenges such as prioritizing tasks, meeting tight deadlines, and staying organized. Effective time management, attention to detail, and strong communication skills are essential to ensure that project schedules, documents, and stakeholder updates are handled accurately. Collaborating closely with planning managers and other team members helps distribute the workload and maintain progress across all assignments.

What does a planning assistant do?

A Planning Assistant supports urban planners, city officials, or private planning firms by conducting research, preparing reports, managing documentation, and assisting with public meetings or project coordination. Their work often involves analyzing data, reviewing development proposals, and communicating with stakeholders to help ensure that projects comply with zoning laws and community plans. Planning Assistants play a key role in the smooth operation of planning departments and contribute to the effective development and management of urban, rural, or regional spaces.

What are the key skills and qualifications needed to thrive as a planning assistant, and why are they important?

To thrive as a Planning Assistant, you need strong organizational skills, attention to detail, and a background in urban planning or a related field, often supported by a relevant degree or coursework. Familiarity with GIS systems, planning software like AutoCAD, and office productivity tools is typically required. Excellent communication, time management, and teamwork abilities set outstanding Planning Assistants apart. These skills ensure accurate project support, effective coordination, and smooth workflow in planning departments or agencies.
What are the most commonly searched types of Planning jobs in Rochester, NY? The most popular types of Planning jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Planning Assistant jobs? Cities near Rochester, NY with the most Planning Assistant job openings:
Planning Assistant jobs near you
Infographic showing various Planning Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, and 3% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $66,162 per year, or $31.8 per hour.

Assistant Project Manager

Livingston Associates

Rochester, NY • On-site

$65K - $85K/yr

Full-time

Re-posted 16 days ago

Job description

Assistant Project Manager
Title: Assistant Project Manager
Location: Rochester, NY, Scottsville, NY
Reports To: Project Manager / Senior Project Manager
Compensation: $65,000 - $85,000 (depending on experience)
About the Company
CP Ward is a leading heavy highway and civil construction contractor specializing in transportation infrastructure, site development, utilities, earthwork, and public works projects throughout New York State. Our team is committed to delivering safe, high-quality projects while developing the next generation of construction leaders.
Position Summary
The Assistant Project Manager supports the successful planning, administration, and execution of heavy civil construction projects. Working closely with Project Managers, Superintendents, subcontractors, suppliers, and clients, this role assists with project documentation, cost control, scheduling, procurement, and communication to ensure projects are completed safely, on schedule, and within budget.
This position is ideal for an individual looking to develop a long-term career in construction project management.
Essential Responsibilities
Project Administration & Coordination
  • Assist Project Managers with project startup, planning, and closeout activities.
  • Maintain project files, contracts, subcontracts, RFIs, submittals, permits, and change orders.
  • Coordinate project communications among field personnel, clients, engineers, subcontractors, and vendors.
  • Attend project meetings and prepare meeting minutes and action items.
Cost Control & Financial Management
  • Assist in tracking project costs, quantities, production rates, and budget performance.
  • Review invoices, purchase orders, and subcontractor pay applications.
  • Support monthly cost projections, forecasting, and WIP reporting.
  • Identify potential cost impacts and communicate concerns to project leadership.
Scheduling & Procurement
  • Assist with project schedules and milestone tracking.
  • Coordinate material procurement and equipment needs.
  • Track delivery schedules and ensure timely availability of materials and resources.
Change Management
  • Assist in preparing and tracking change orders, claims, and contract modifications.
  • Maintain documentation supporting project changes and extra work.
Quality & Safety
  • Support implementation of company quality control standards.
  • Promote a culture of safety and ensure compliance with company and regulatory requirements.
  • Participate in project site visits and safety meetings.
Client & Stakeholder Relations
  • Maintain professional relationships with owners, engineers, inspectors, and subcontractors.
  • Provide timely project updates and assist with issue resolution.
Qualifications
  • Bachelor's degree in Construction Management, Civil Engineering, or related field preferred.
  • 1-5 years of construction project experience preferred.
  • Experience in heavy civil, highway, bridge, utility, or site construction is a plus.
  • Strong organizational and communication skills.
  • Proficiency with Microsoft Office Suite.
  • Experience with HCSS, Viewpoint, Procore, Primavera P6, Microsoft Project, or similar construction software preferred.
  • Ability to work effectively in both office and field environments.

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