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Payroll Processing Associate Jobs in Pittsburgh, PA

Bakertilly

Specialist, Payroll - Vantagen

Pittsburgh, PA · On-site

$22.75 - $31/hr

Review and/or process payrolls in a timely manner to meet client deadlines to include updating ... Associate degree preferred * Experience with ADP software platforms desirable * Working knowledge ...

Dunkin'

Compliance Manager

Pittsburgh, PA

Payroll Administration * Process Personnel Action Forms (PAFs), including compensation changes ... Associate degree required; bachelor's degree preferred * Proficiency in Microsoft Office, including ...

Dunkin

Compliance Manager

Pittsburgh, PA · On-site

Payroll Administration Process Personnel Action Forms (PAFs), including compensation changes ... Associate degree required; bachelor's degree preferred Proficiency in Microsoft Office, including ...

Advance Sourcing Concepts LLC

Bookkeeper

Pittsburgh, PA · On-site

... payroll processing and related reporting (if applicable) Prepare and organize documents for tax ... Associate's or Bachelor's degree in Accounting, Finance, or related field Experience with small ...

Ace Hardware

Office Associate

Wexford, PA · On-site

$15 - $18/hr

Position Summary The primary responsibility of the Office Associate is to organize and manage back ... Process payroll, and enter newly hired employees into the POS and payroll system. * Post employee ...

Ace Hardware

Office Associate

Wexford, PA · On-site

$15 - $18/hr

Position Summary The primary responsibility of the Office Associate is to organize and manage back ... Process payroll, and enter newly hired employees into the POS and payroll system. · * Post ...

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All JobsPayroll Processing Associate JobsPayroll Processing Associate Jobs in Pittsburgh, PA

Payroll Processing Associate information

See Pittsburgh, PA salary details

$13

$23

$38

How much do payroll processing associate jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for payroll processing associate in Pittsburgh, PA is $23.21, according to ZipRecruiter salary data. Most workers in this role earn between $17.02 and $26.39 per hour, depending on experience, location, and employer.

What does a payroll processing associate do?

A Payroll Processing Associate is responsible for handling the accurate and timely processing of employee payroll. This includes collecting timesheets, calculating wages, ensuring compliance with tax laws, and distributing paychecks or direct deposits. They also address payroll discrepancies, answer employee questions about their pay, and maintain confidential payroll records. Their role is essential to ensure employees are paid correctly and on schedule.

What are the key skills and qualifications needed to thrive as a payroll processing associate?

To thrive as a Payroll Processing Associate, you need a solid understanding of payroll regulations, attention to detail, and experience with payroll procedures, often supported by a degree in accounting or business. Proficiency with payroll software (such as ADP or Paychex), Microsoft Excel, and knowledge of tax compliance are typically required. Strong organizational skills, discretion, and effective communication help in managing sensitive information and collaborating with colleagues. These skills ensure accurate, timely payroll processing while maintaining compliance and safeguarding confidential employee data.

What are some common challenges payroll processing associates face, and how can they effectively manage them?

Payroll Processing Associates often encounter challenges such as handling last-minute changes to employee timesheets, staying compliant with evolving tax regulations, and ensuring timely and accurate payroll delivery. Effective management involves maintaining strong organizational skills, regularly updating knowledge on payroll laws, and leveraging payroll software to automate and double-check calculations. Collaborating closely with HR and accounting departments also helps quickly resolve discrepancies and maintain smooth payroll operations.

What is the difference between Payroll Processing Associate vs Payroll Specialist?

AspectPayroll Processing AssociatePayroll Specialist
CredentialsHigh school diploma or equivalent; some roles may require certificationTypically requires certification or relevant payroll certifications
Work EnvironmentOffice setting, often in HR or finance departmentsOffice environment, often in HR, finance, or payroll departments
Employer & Industry UsageCommon in various industries for entry-level payroll tasksUsed across industries, often with more complex payroll responsibilities
Search & Comparison IntentOften searched for entry-level payroll roles or support positionsCompared for more advanced payroll duties and responsibilities

The Payroll Processing Associate typically handles basic payroll tasks such as data entry and processing, often as an entry-level role. In contrast, the Payroll Specialist usually has more advanced responsibilities, including compliance and troubleshooting. Both roles are essential in payroll operations, but the Payroll Specialist generally requires more experience or certifications.

What are popular job titles related to Payroll Processing Associate jobs in Pittsburgh, PA?

For Payroll Processing Associate jobs in Pittsburgh, PA, the most frequently searched job titles are:

What job categories do people searching Payroll Processing Associate jobs in Pittsburgh, PA look for?

The top searched job categories for Payroll Processing Associate jobs in Pittsburgh, PA are:

What cities near Pittsburgh, PA are hiring for Payroll Processing Associate jobs?

Cities near Pittsburgh, PA with the most Payroll Processing Associate job openings:

Payroll Processing Associate jobs near you
Infographic showing various Payroll Processing Associate job openings in Pittsburgh, PA as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 25% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $48,278 per year, or $23.2 per hour.

Benefits & Payroll Administrator

Fisher Associates, P.E., L.S., L.A., D.P.C.

Canonsburg, PA • On-site

$65K - $78K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 6 days ago

Job description

Job Type
Full-time
Description
Support People. Strengthen Processes. Make Every Employee Interaction Count.
Are you a detail-oriented HR professional who enjoys helping employees navigate benefits, payroll, leaves of absence, and HR processes with clarity and care in Canonsburg, PA? Fisher Associates is seeking a Benefits & Payroll Administrator to support the administration of our benefits, leave, payroll, and HRIS processes while delivering high-quality employee experience. This role serves as a subject matter resource to employees, managers, benefits vendors, and third-party administrators; interprets plan documents, policies, and regulatory requirements; recommends process improvements; and exercises discretion and independent judgment in administering and resolving benefit, leave, payroll, life event, and engagement programs to drive accuracy, compliance, and a seamless employee experience.
About Fisher Associates
At Fisher Associates, we are a multidisciplinary design services firm with nine locations nationwide. Our services span civil/site engineering, transportation engineering, landscape architecture, planning, environmental services, land surveying, GIS, construction inspection, precast, and construction engineering-each offering opportunities to shape communities and improve lives.
What You Will Do
Summary
The primary duty of this position is the administration, interpretation, coordination, and continuous improvement of company benefits, leave, payroll, and other HR operations programs directly related to Fisher Associates' operations. The role works under general supervision and regularly exercises discretion and independent judgment on matters of significance, including benefit eligibility, leave coordination, payroll-related issue resolution, compliance documentation, vendor escalation, and process improvement recommendations.
Benefit and Leave Administration
  • Administer employee benefit programs, including medical, dental, vision, FSA, 401(k), life, disability, wellness, and related offerings.
  • Conduct new hire benefits orientations, educating employees on benefit offerings, deductions, timekeeping, and payroll timelines.
  • Serve as a primary point of contact for employee benefits, payroll, leave, and life event questions, providing clear, timely guidance with professionalism, empathy, and confidentiality.
  • Administer benefit enrollments, qualifying life events, status changes, and employee updates in accordance with plan rules, company procedures, and regulatory requirements.
  • Interpret benefit plan rules and company policies to evaluate employee eligibility, qualifying life events, enrollment changes, and benefit issues; determine next steps and escalate complex matters when needed.
  • Maintain accurate employee, payroll, benefits, leave, and HRIS records while protecting sensitive and confidential information.
  • Lead key components of annual open enrollment, including communications, system updates, employee education, vendor coordination, and follow-up support.
  • Administer and coordinate employee leave programs, including FMLA, PFML, disability, parental leave, and company-specific leave policies.
  • Partner with HR, managers, employees, and third-party vendors to ensure timely, accurate, and compliant leave processing and return-to-work coordination.
  • Collaborate with vendors, brokers, carriers, and internal stakeholders to resolve employee questions, reconcile information, and support high-quality service delivery.
  • Administer employee separation paperwork, related processes, and conduct exit interviews with employees.
  • Analyze and process benefit invoices, enrollment records, payroll deductions, carrier files, and vendor reports to identify discrepancies, independently resolve issues, and recommend corrective action.
  • Assist in the coordination of company-wide engagement events.

Payroll Administration
  • Analyze employee changes, wage calculations, deductions, leave impacts, timekeeping issues, and payroll reports; independently identify discrepancies and make corrections before payroll finalization.
  • Investigate and resolve complex payroll-related issues involving employee status changes, deductions, leave payments, benefit continuation, retroactive adjustments, and compliance-sensitive wage-and-hour considerations.
  • Partner with Accounting to resolve payroll discrepancies and conduct regular audits and reconciliations, ensuring accuracy and compliance.
  • Coordinate with Accounting on year-end payroll processes, including W-2 review and distribution.

Compliance & Process Improvement
  • Lead assigned projects related to benefits, payroll coordination, leave administration, HRIS optimization, compliance reporting, vendor transitions, open enrollment, and process documentation.
  • Design, update, and maintain standard operating procedures, employee-facing guidance, and internal workflows for benefits, leave, payroll coordination, and other related HR operations activities.
  • Evaluate recurring issues and recommend changes to policies, procedures, vendor processes, or system improvements to reduce compliance risk, improve employee experience, and strengthen operational efficiency.
  • Ensure compliance with applicable federal, state, and local regulations, labor laws, and internal policies; identify compliance risks or process gaps and recommend corrective action to HR leadership.
  • Respond to Department of Labor, state unemployment, employment verification, and other required reporting or information requests, as appropriate.
  • Partner with internal and external stakeholders to support audits, benefit renewals, software integrations, and process enhancements.
  • Manage sensitive information with a high level of confidentiality and professionalism.
  • Perform other duties as assigned.

Requirements
What You Bring
  • 5+ years of progressively responsible experience in benefits, leave administration, and payroll coordination, preferably in a multi-state environment.
  • Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field preferred; or equivalent combination of education and experience.
  • Demonstrated ability to interpret and apply benefit plan documents, leave laws, wage-and-hour requirements, payroll and timekeeping procedures, and HR policies to varied employee situations.
  • Experience independently resolving benefits, leave, payroll, HRIS, and employee-service issues using sound judgment, discretion, and confidentiality.
  • Ability to analyze data, identify discrepancies or compliance risks, recommend corrective action, and communicate practical solutions to employees, managers, vendors, and HR leadership.
  • Familiarity with federal, state, and local employment, payroll, wage-and-hour, leave, and benefits compliance requirements.
  • Experience using HRIS, payroll, benefits, or timekeeping systems; Paylocity and/or Deltek Vantagepoint experience is a plus.
  • Strong attention to detail, accuracy, follow-through, and ability to work with time-sensitive and confidential information.
  • Excellent communication and customer service skills with the ability to explain complex benefits, payroll, and leave information clearly and professionally.
  • Deliver high-quality, accurate work using sound judgment, critical thinking, and strong organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
  • Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
  • Demonstrated commitment to building trusting relationships through collaboration, integrity, respect, confidentiality, and continuous improvement.
  • Curious and improvement-minded, with a willingness to embrace feedback and seek better solutions for employees and internal partners.

Why You Will Love Working at Fisher
  • You are empowered to achieve exceptional results through collaboration and ownership.
  • Your voice matters in our inclusive culture, where accessible leadership welcomes ideas and feedback.
  • Your growth is our priority, supported by clear career paths, career discussions, and tuition assistance.
  • You thrive in a culture that keeps work fun and fosters a relaxed, easy-going atmosphere.
  • Your journey is supported by a collaborative environment that promotes mentorship and ongoing learning.
  • Your success is supported by a flexible work environment that helps you thrive professionally and personally.

What We Offer
Your Impact Matters, Your Career Thrives. In the Benefits & Payroll Administrator role, you will help employees feel informed and supported while strengthening the processes that keep HR, benefits, leave, and payroll operations running smoothly. We offer competitive salaries and benefits, including:
  • Medical, Dental & Vision Insurance
  • 401(k) Plan
  • Company-paid Life and Disability Insurance
  • Hybrid Remote Work Schedule
  • Generous PTO and Paid Holidays
  • Work-Life Balance
  • Shareholders Program
  • Professional Development Opportunities and Reimbursement
  • Supplemental voluntary benefits designed to support total well-being and financial security
  • Opportunities to engage with employee groups focused on community, inclusion, and employee voice

Salary Range: Annualized salary of $65,000-$78,000
Actual compensation may vary based on relevant experience, qualifications, education, and other job-related factors. The salary range is not necessarily reflective of actual total compensation that may be earned, nor does it promise any specific pay for any specific employee. The salary range excludes the monetary value of benefits.
Equal Employment Opportunity Statement
Fisher Associates is committed to fostering a diverse and inclusive workplace where all individuals are respected, valued, and empowered to thrive. We do not discriminate on the basis of any protected status under federal, state, or local law.
#LI-Hybrid #LI-DNP
Salary Description
$65,000-$78,000 Annually

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