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Payroll Office Assistant Jobs (NOW HIRING)

DJH Mechanical Corp.

Office Assistant

New York, NY · On-site

$18.25 - $24/hr

We are seeking an Office Assistant to join our team! You will perform clerical and administrative ... Payroll * A/P * A/R * Perform other office tasks as needed Qualifications: * Previous experience in ...

DJH MECHANICAL SERVICES INC

Office Assistant

Manhattan, NY · On-site

$18.50 - $24.25/hr

We are seeking an Office Assistant to join our team! You will perform clerical and administrative ... Payroll * A/P * A/R * Perform other office tasks as needed Qualifications: * Previous experience in ...

COTE Vegas

Office Assistant

Las Vegas, NV · On-site

$23 - $26/hr

Office Assistant COTE, the carnivorous vision of proprietor Simon Kim, blends the dining experience ... Supports payroll processing and benefits enrollment by organizing and maintaining records of ...

Power Wellness

Office Assistant

Lombard, IL · On-site

$18 - $20/hr

The purpose of the Office Assistant is to provide support to the home office and the various departments within the organization, including but not limited to, office management, HR, payroll, ...

Capital Vacations

Office Assistant

Garden City, UT

$14.75 - $19.50/hr

Office Assistant Reports To: FLSA Status: Non-Exempt Purpose The Office Assistant provides ... Assists with payroll processing and distribution as needed * Assists with review of timecards for ...

Staff Zone/Select People

Office Assistant

Largo, FL · On-site

Answer incoming calls, take messages, and create work tickets * Assist Office Manager with payroll and credit and collections * Help with the weekly invoicing process * Assist with recruitment ...

Capital Vacations

Office Assistant

Garden City, UT · On-site

$14.75 - $19.50/hr

Office Assistant Reports To: FLSA Status: Non-Exempt Purpose The Office Assistant provides ... Assists with payroll processing and distribution as needed * Assists with review of timecards for ...

Staff Zone/Select People

Office Assistant

Largo, FL

$18/hr

Answer incoming calls, take messages, and create work tickets * Assist Office Manager with payroll and credit and collections * Help with the weekly invoicing process * Assist with recruitment ...

Staff Zone/Select People

Office Assistant

Largo, FL · On-site

$18/hr

Answer incoming calls, take messages, and create work tickets * Assist Office Manager with payroll and credit and collections * Help with the weekly invoicing process * Assist with recruitment ...

Capital Vacations

Office Assistant

Garden City, UT · On-site

$14.75 - $19.50/hr

Office Assistant Reports To: FLSA Status: Non-Exempt Purpose The Office Assistant provides ... Assists with payroll processing and distribution as needed * Assists with review of timecards for ...

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Payroll Office Assistant information

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How much do payroll office assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for payroll office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is the difference between Payroll Office Assistant vs Payroll Clerk?

AspectPayroll Office AssistantPayroll Clerk
CredentialsHigh school diploma; some roles may prefer certifications in payroll or accountingHigh school diploma; certifications like Payroll Certification can be a plus
Work EnvironmentOffice setting, supporting payroll department tasksOffice environment, handling payroll data entry and processing
Employer & Industry UsageUsed across various industries for payroll support rolesCommonly found in HR and payroll departments of companies

The Payroll Office Assistant and Payroll Clerk roles share similar credentials and work environments, often overlapping in payroll support tasks. The main difference lies in the scope of responsibilities, with the Assistant often providing broader administrative support, while the Clerk focuses more on data entry and processing tasks.

What is a payroll office assistant?

Payroll Office Assistants are administrative professionals who support payroll departments by processing employee timesheets, maintaining payroll records, and assisting with payroll calculations. They help ensure that employees are paid accurately and on time by verifying data, handling payroll-related inquiries, and preparing necessary documentation. Their role often includes data entry, filing, and supporting payroll specialists or managers in daily operations. Attention to detail, confidentiality, and basic accounting skills are essential for this position.

How much do payroll office assistants make in the US?

Payroll Office Assistants in the US typically earn a median annual salary of around $40,000 to $45,000, depending on experience, location, and employer size. Entry-level positions may start lower, while experienced assistants with certifications can earn higher wages. The role often involves using payroll software and maintaining accurate records.

What are some typical challenges a payroll office assistant may encounter, and how can they be effectively managed?

Payroll Office Assistants often face challenges such as managing tight deadlines for payroll processing, ensuring data accuracy, and handling sensitive employee information with confidentiality. Staying organized and detail-oriented is essential, as even small errors can impact employee satisfaction and compliance. Building strong communication skills helps when clarifying discrepancies or collaborating with HR and accounting teams. Familiarity with payroll software and regularly updating knowledge about payroll regulations can also help manage these challenges efficiently.

What are the key skills and qualifications needed to thrive as a payroll office assistant?

To thrive as a Payroll Office Assistant, you need strong organizational skills, attention to detail, basic accounting knowledge, and typically a high school diploma or equivalent. Familiarity with payroll software such as ADP or QuickBooks, as well as proficiency in Microsoft Excel, is often required. Excellent communication, discretion, and the ability to manage confidential information are standout soft skills for this role. These competencies are essential to ensure accurate and timely payroll processing, maintain compliance, and support a trustworthy payroll operation.

What cities are hiring for Payroll Office Assistant jobs?

Cities with the most Payroll Office Assistant job openings:

What are the most commonly searched types of Payroll Office jobs?

The most popular types of Payroll Office jobs are:

What states have the most Payroll Office Assistant jobs?

States with the most job openings for Payroll Office Assistant jobs include:

Payroll Office Assistant jobs near you

Office Assistant

DJH Mechanical Corp.

New York, NY • On-site

$18.25 - $24/hr

Full-time

Re-posted 6 days ago

Job description

We are seeking an Office Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.
This is a Construction Company, prior experience with any construction, architecture, engineering or property management a plus.
Any prior back office experience a plus
Responsibilities:
  • Draft correspondences such as emails and other formal documents such as estimates
  • Plan and schedule appointments and events
  • Answer inbound telephone calls
  • Interface with vendors, clients and technicians
  • Track and organize data including purchase orders, invoices and contact information
  • Request quotes and place orders
  • Payroll
  • A/P
  • A/R
  • Perform other office tasks as needed

Qualifications:
  • Previous experience in office administration or other related fields
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Strong organizational skills
  • MS Word
  • MS Excel
  • MS Outlook
  • Experience with QuickBooks or comparable accounting software
  • Any CRM experience
  • Familiarity with construction such as plumbing, HVAC or property maintenance preferred but not required

Apply