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Payroll Office Assistant Jobs (NOW HIRING)

Craig Bradford Associates

Office Manager

Philadelphia, PA · On-site

$90K - $100K/yr

Billing, Payroll & Office Manager Location: Philadelphia, PA (on-site) Salary: $90K to $100K plus ... Assistant Controller . The ideal candidate brings strong construction accounting experience ...

University of Louisiana Monroe

Office Manager

Monroe, LA · On-site

$35K/yr

Supervises the preparation of payroll for graduate assistants, student staff, casual wage and ... Review, formulates and/or directs the revision of rules and procedures for the front office. Assist ...

Senior Helpers Maine LLC

Office Assistant

Bangor, ME

$21/hr

OFFICE ASSISTANT - FULL-TIME, IN-OFFICE Senior Helpers Maine LLC - Bangor, Maine Pay: $21.00 per hour Payroll: Weekly Schedule: Monday through Friday Position: Full-time, in-office Benefits Eligible ...

Senior Helpers Maine LLC

Office Assistant

Bangor, ME · On-site

$21/hr

OFFICE ASSISTANT - FULL-TIME, IN-OFFICE Senior Helpers Maine LLC - Bangor, Maine Pay: $21.00 per hour Payroll: Weekly Schedule: Monday through Friday Position: Full-time, in-office Benefits Eligible ...

Senior Helpers Maine LLC

Office Assistant

Bangor, ME · On-site

$21/hr

OFFICE ASSISTANT - FULL-TIME, IN-OFFICE Senior Helpers Maine LLC - Bangor, Maine Pay: $21.00 per hour Payroll: Weekly Schedule: Monday through Friday Position: Full-time, in-office Benefits Eligible ...

BILL CARR SURVEYS, INC.

Be Seen First

Office Assistant

Anaheim, CA · On-site

$40K/yr

Review and organize timecards for payroll and billing processing. Prepare safety binders and ... Accounts Receivable & Office Support Assist the Project Accountant with collection notices by email ...

New

Staff World Services

Office Assistant

Tracy, CA · On-site

$18 - $23.75/hr

Seeking an Office Assistant in Tracy, CA for a well known construction company that is responsible ... Help with payroll times, schedule/coordinate meetings, etc. * Maintain filing systems ...

The Hallmark

Business Office Assistant

Chicago, IL · On-site

$22/hr

The Business Office Assistant provides clerical support, organizes, and maintains resident and ... Monitor, edit, and input payroll time punches to include missing punches, paid time off (sick ...

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Payroll Office Assistant information

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How much do payroll office assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for payroll office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is a payroll office assistant?

Payroll Office Assistants are administrative professionals who support payroll departments by processing employee timesheets, maintaining payroll records, and assisting with payroll calculations. They help ensure that employees are paid accurately and on time by verifying data, handling payroll-related inquiries, and preparing necessary documentation. Their role often includes data entry, filing, and supporting payroll specialists or managers in daily operations. Attention to detail, confidentiality, and basic accounting skills are essential for this position.

What are the key skills and qualifications needed to thrive as a payroll office assistant?

To thrive as a Payroll Office Assistant, you need strong organizational skills, attention to detail, basic accounting knowledge, and typically a high school diploma or equivalent. Familiarity with payroll software such as ADP or QuickBooks, as well as proficiency in Microsoft Excel, is often required. Excellent communication, discretion, and the ability to manage confidential information are standout soft skills for this role. These competencies are essential to ensure accurate and timely payroll processing, maintain compliance, and support a trustworthy payroll operation.

What are some typical challenges a payroll office assistant may encounter, and how can they be effectively managed?

Payroll Office Assistants often face challenges such as managing tight deadlines for payroll processing, ensuring data accuracy, and handling sensitive employee information with confidentiality. Staying organized and detail-oriented is essential, as even small errors can impact employee satisfaction and compliance. Building strong communication skills helps when clarifying discrepancies or collaborating with HR and accounting teams. Familiarity with payroll software and regularly updating knowledge about payroll regulations can also help manage these challenges efficiently.

What is the difference between Payroll Office Assistant vs Payroll Clerk?

AspectPayroll Office AssistantPayroll Clerk
CredentialsHigh school diploma; some roles may prefer certifications in payroll or accountingHigh school diploma; certifications like Payroll Certification can be a plus
Work EnvironmentOffice setting, supporting payroll department tasksOffice environment, handling payroll data entry and processing
Employer & Industry UsageUsed across various industries for payroll support rolesCommonly found in HR and payroll departments of companies

The Payroll Office Assistant and Payroll Clerk roles share similar credentials and work environments, often overlapping in payroll support tasks. The main difference lies in the scope of responsibilities, with the Assistant often providing broader administrative support, while the Clerk focuses more on data entry and processing tasks.

What do you need to be a payroll office assistant?

To be a payroll office assistant, candidates typically need strong organizational skills, attention to detail, and proficiency with payroll software or spreadsheets. A high school diploma or equivalent is usually required, and some positions may prefer previous experience in administrative or payroll roles.

What cities are hiring for Payroll Office Assistant jobs?

Cities with the most Payroll Office Assistant job openings:

What are the most commonly searched types of Payroll Office jobs?

The most popular types of Payroll Office jobs are:

What states have the most Payroll Office Assistant jobs?

States with the most job openings for Payroll Office Assistant jobs include:

Payroll Office Assistant jobs near you

Construction Office Assistant

Veterans Contracting LLC

Rahway, NJ • On-site

$18 - $22/hr

Part-time

Re-posted 12 days ago

Job description

Position Summary
We are seeking a dependable, organized, and detail-oriented Construction Office Assistant to support daily office operations. This role will assist with filing, payroll hour tracking, audit preparation, phone coverage, and general administrative tasks. The ideal candidate is professional, accurate, and comfortable working in a fast-paced construction office environment.
Key Responsibilities
  • Answer phones and take messages in a professional manner
  • File and organize office records (paper and digital)
  • Assist with payroll hour entry and timekeeping support
  • Help prepare and organize documentation for audits (payroll, insurance, union, etc.)
  • Perform data entry and maintain accurate records
  • Support office staff with administrative tasks using Microsoft Excel, Word, and Teams
  • Maintain confidentiality of payroll and company documents
  • Assist with general office organization and day-to-day operations
Qualifications
  • Prior administrative or office assistant experience required
  • Strong organizational skills and attention to detail
  • Good communication and phone etiquette
  • Proficient in Microsoft Excel, Word, and Teams
  • Reliable, punctual, and able to manage multiple tasks
  • Ability to handle confidential information professionally
Preferred Experience
  • Experience in a construction office or contractor environment strongly preferred
  • Familiarity with:
    • Crew timecards / payroll hours
    • Job paperwork and filing systems
    • Audit backup documentation
    • Union or insurance paperwork (a plus)