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Payroll Office Assistant Jobs (NOW HIRING)

The French Agency

Payroll Office Admin

Phoenix, AZ · On-site

$22 - $32/hr

Greet visitors, answer phones, and assist clients professionally * Manage scheduling, data entry ... Proficient in Microsoft Office and payroll systems * Self-starter with a "get it done" mindset ...

Concord University

Payroll Manager

Athens, WV · On-site

Utilize technology to ensure efficiency when and where possible within the Payroll Office. * Assist the Controller with special projects, financial reporting, reconciliations, and other accounting ...

Katmai

Payroll Clerk

Orlando, FL · On-site

$17.25 - $22.50/hr

Administer and coordinate administrative functions in the payroll office. ESSENTIAL DUTIES & RESPONSIBILITIES * Maintain confidentiality of payroll and HR records. * Assist payroll team in all ...

Katmai

Payroll Clerk

Orlando, FL · On-site

$17.25 - $22.50/hr

Administer and coordinate administrative functions in the payroll office. ESSENTIAL DUTIES & RESPONSIBILITIES * Maintain confidentiality of payroll and HR records. * Assist payroll team in all ...

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How much do payroll office assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for payroll office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is the difference between Payroll Office Assistant vs Payroll Clerk?

AspectPayroll Office AssistantPayroll Clerk
CredentialsHigh school diploma; some roles may prefer certifications in payroll or accountingHigh school diploma; certifications like Payroll Certification can be a plus
Work EnvironmentOffice setting, supporting payroll department tasksOffice environment, handling payroll data entry and processing
Employer & Industry UsageUsed across various industries for payroll support rolesCommonly found in HR and payroll departments of companies

The Payroll Office Assistant and Payroll Clerk roles share similar credentials and work environments, often overlapping in payroll support tasks. The main difference lies in the scope of responsibilities, with the Assistant often providing broader administrative support, while the Clerk focuses more on data entry and processing tasks.

What is a payroll office assistant?

Payroll Office Assistants are administrative professionals who support payroll departments by processing employee timesheets, maintaining payroll records, and assisting with payroll calculations. They help ensure that employees are paid accurately and on time by verifying data, handling payroll-related inquiries, and preparing necessary documentation. Their role often includes data entry, filing, and supporting payroll specialists or managers in daily operations. Attention to detail, confidentiality, and basic accounting skills are essential for this position.

How much do payroll office assistants make in the US?

Payroll Office Assistants in the US typically earn a median annual salary of around $40,000 to $45,000, depending on experience, location, and employer size. Entry-level positions may start lower, while experienced assistants with certifications can earn higher wages. The role often involves using payroll software and maintaining accurate records.

What are some typical challenges a payroll office assistant may encounter, and how can they be effectively managed?

Payroll Office Assistants often face challenges such as managing tight deadlines for payroll processing, ensuring data accuracy, and handling sensitive employee information with confidentiality. Staying organized and detail-oriented is essential, as even small errors can impact employee satisfaction and compliance. Building strong communication skills helps when clarifying discrepancies or collaborating with HR and accounting teams. Familiarity with payroll software and regularly updating knowledge about payroll regulations can also help manage these challenges efficiently.

What are the key skills and qualifications needed to thrive as a payroll office assistant?

To thrive as a Payroll Office Assistant, you need strong organizational skills, attention to detail, basic accounting knowledge, and typically a high school diploma or equivalent. Familiarity with payroll software such as ADP or QuickBooks, as well as proficiency in Microsoft Excel, is often required. Excellent communication, discretion, and the ability to manage confidential information are standout soft skills for this role. These competencies are essential to ensure accurate and timely payroll processing, maintain compliance, and support a trustworthy payroll operation.

What cities are hiring for Payroll Office Assistant jobs?

Cities with the most Payroll Office Assistant job openings:

What are the most commonly searched types of Payroll Office jobs?

The most popular types of Payroll Office jobs are:

What states have the most Payroll Office Assistant jobs?

States with the most job openings for Payroll Office Assistant jobs include:

Payroll Office Assistant jobs near you

Assistant Manager, Payroll Office

Rhode Island College

Providence, RI • On-site

$70K - $80K/yr

Full-time, Part-time

Medical, Dental, Vision, Retirement, PTO

Posted 16 days ago

Job description

Posting Details
Position Information
Posting Number
NC00874
Position Title
Assistant Manager, Payroll Office
Division
Administration and Finance Division
Department Name
Payroll Office
Position Type
Staff - Non Classified
Position Overview
The Assistant Payroll Manager oversees the daily operations of the Payroll Office, ensuring the accurate, timely, and compliant processing of all internal and state-administered payrolls. This position supervises payroll staff and works closely with the Payroll Manager, Human Resources, Accounting, Financial Aid, and State agencies to support biweekly payroll operations, system integrity, and regulatory compliance.
The Assistant Payroll Manager plays a key role in maintaining integrated Human Resources and Payroll systems, managing employee pay transactions, supporting system upgrades, and providing guidance to campus users and employees. In the absence of the Payroll Manager, this position assumes responsibility for the full processing of internal payrolls.
Primary Purpose
Supervise the daily operations and functions of a payroll office including, but not limited to, internal payroll, payroll accounting, payroll distribution and payroll adjustments.
Essential Duties
  • Work in conjunction with the payroll manager to process and maintain all state biweekly payrolls for the college.
  • Supervise the overall flow of internal payroll data (student, temporary employees and instructional) through the college's internal payroll system to ensure accuracy, timeliness and adherence to established college, State and Federal policies and procedures.
  • Provide direction and instruction to both payroll employees and campus users in the maintenance and use of the State of Rhode Island's HCM system, Workday.
  • Process overload and adjunct payroll contracts; monitor faculty workload for changes; communicate any discrepancies to academic deans and chairs; perform appropriate adjustments to payroll contract.
  • Provide support to ensure the administrative payroll system's internal payroll application is working effectively, participate as functional user in testing for upgrades, updates and implementation of new functionality.
  • Assist with the reconciliation of payroll accounting data.
  • Support Payroll Manager with third-party vendors for all direct deposit activities and funding of student and instructional payrolls.
  • Perform a variety of administrative duties to deliver payroll-related objectives according to established deadlines, policies, procedures, and regulatory/legal requirements. Ensure that various time constraints and schedules are met utilizing available resources in the most efficient manner possible. Train newly hired staff members and maintain training manuals of processes for future reference.
  • Participate in the production, reconciliation and distribution of W-2s at calendar year end.
  • Assist with the review and completion of employment and/ or wage verification request for financial institution, state disability, garnishment orders.
  • Supervise payroll staff in the performance of the above stated tasks and duties.
  • In temporary absence of Payroll Manager, responsible for the complete processing of all payrolls.

Occasional Duties
Perform other duties as required.
Required Skills, Knowledge, and Abilities
  • Thorough knowledge of payroll principles and processing.
  • Attentiveness to detail and accuracy are imperative.
  • Ability to manage confidential material.
  • Ability to multi-task and function between various technical platforms.
  • Comprehensive level computer skills, including Microsoft Word, Excel, working within college-wide enterprise system, and e-mail proficiency.

Required Qualifications
Education: Bachelor's degree
Experience: At least two (2) years of experience in a business or financial environment with a concentration in payroll.
Preferred Qualifications
  • Experience in a college or university setting.
  • Experience with PeopleSoft/Oracle or similar ERP systems.
  • Demonstrated experience with Workday HCM system .

Does this position have Direct Reports?
No
Environmental Conditions
The employee is not exposed to known adverse environmental conditions.
Position Details
FLSA
Exempt
Salary Grade
12NC
Full Time / Part Time
Full-time
Proposed Starting Salary Range
$70,000-$80,000
Work Schedule
35 hours, Monday - Friday
8:30am - 4:30pm
Benefits
Full-time employees enjoy an array of benefits including:
  • Health and Wellness - Medical, Dental & Vision
  • Wellness Incentives and Rewards
  • Paid time Off - Vacation, Sick & Holiday
  • Retirement Benefits
  • Disability and Insurance Benefits
  • Education Benefits - Tuition waivers for RIC, CCRI & URI

For a complete listing, visit Employee Benefits.
Reports To (Title)
Payroll Manager
Academic or Calendar Year
Calendar
Position Status
Continuing
End of Temporary or Limited Position
Collective Bargaining Unit
PSA
Posting Information
Number of Positions Available
1
Application Open Date
07/30/2026
Application Close Date
Special Instructions
  • Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.

EEO Statement
Rhode Island College is an equal opportunity employer. The institution does not discriminate on the basis of race, color, national origin, sex, disability religion, age, veteran status, or any other protected status under applicable law. Rhode Island College is committed to maintain a workplace and educational environment that supports equal opportunity, professionalism and respectful engagement for all community members.

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