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Payroll Implementation Manager Jobs in Illinois (NOW HIRING)

HHAeXchange

Payroll Implementation Specialist

Mundelein, IL · On-site

$24 - $32.75/hr

Define and manage implementation plans, sequencing, milestones, and customer responsibilities to ensure successful activation. * Facilitate customer discovery sessions to gather requirements ...

Paylocity

Manager Implementation Ops

Schaumburg, IL · On-site

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits ... Position Overview The Manager Implementation Ops will provide leadership, coaching, training and ...

Paylocity

Manager Implementation Ops

Schaumburg, IL · On-site

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits ... Position Overview The Manager Implementation Ops will provide leadership, coaching, training and ...

Paylocity

Manager Implementation Ops

Schaumburg, IL · On-site

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits ... Position Overview The Manager Implementation Ops will provide leadership, coaching, training and ...

Paylocity

Lead Implementation Ops

Schaumburg, IL · On-site

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits ... Manager will collaborate with TL and define next steps/action. • Develop and collaborate with ...

Paylocity

Lead Implementation Ops

Schaumburg, IL · On-site

While traditional HR and payroll providers automate basic HR processes such as payroll and benefits ... Manager will collaborate with TL and define next steps/action. * Develop and collaborate with ...

Armaninollp

UKG Ready Payroll Consultant

Chicago, IL · On-site +1

Deliver Payroll implementation services using UKG Ready. * Collaborate with project managers and ... Manage multiple concurrent implementations and go-live transitions. * Prioritize tasks, manage ...

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Payroll Implementation Manager information

What does a Payroll Implementation Manager do?

A Payroll Implementation Manager oversees the transition and setup of payroll systems for organizations, ensuring a smooth and accurate integration. Their responsibilities include analyzing current payroll processes, configuring new payroll software, training staff, and troubleshooting any issues that arise during the implementation. They work closely with both internal teams and external vendors to ensure compliance with all regulatory requirements. This role requires strong project management, communication, and technical skills to deliver successful payroll solutions.

What are some common challenges a Payroll Implementation Manager faces during new client onboarding, and how can they be addressed?

A Payroll Implementation Manager often encounters challenges such as integrating client data from various legacy systems, aligning implementation timelines with client expectations, and ensuring compliance with regional payroll regulations. Success in this role requires strong project management skills, clear communication with both clients and internal teams, and a proactive approach to identifying potential issues early. Building robust checklists, maintaining transparent status updates, and regularly collaborating with IT, HR, and finance colleagues help ensure smooth transitions and client satisfaction.

What are the key skills and qualifications needed to thrive as a Payroll Implementation Manager, and why are they important?

To thrive as a Payroll Implementation Manager, you need expert knowledge of payroll processes, compliance regulations, project management, and typically a degree in business, finance, or HR. Familiarity with payroll software platforms (like ADP, Workday, or SAP), data migration tools, and certifications such as CPP (Certified Payroll Professional) are commonly required. Strong communication, problem-solving, stakeholder management, and organizational skills make someone stand out in this role. These abilities ensure accurate, timely payroll system rollouts and seamless transitions for both clients and internal teams.

What is the difference between Payroll Implementation Manager vs Payroll Specialist?

AspectPayroll Implementation ManagerPayroll Specialist
CredentialsRelevant certifications (e.g., CPP, FPC), experience in payroll systemsPayroll certifications preferred, focus on payroll processing experience
Work EnvironmentProject-based, cross-departmental, implementation-focusedOperational, day-to-day payroll processing
Employer & Industry UsageUsed in companies implementing new payroll systems or softwareUsed in ongoing payroll processing within HR or finance teams

The Payroll Implementation Manager primarily oversees payroll system rollouts and integrations, requiring project management skills and system expertise. In contrast, the Payroll Specialist handles routine payroll processing and compliance. Both roles require payroll knowledge, but their focus and responsibilities differ significantly.

Is payroll implementation manager a stressful job?

Payroll implementation managers often face stress due to tight deadlines, complex system integrations, and the need for accuracy in processing employee compensation. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously, which can contribute to a high-pressure environment. However, effective planning and experience can help mitigate stress levels in this position.

What are popular job titles related to Payroll Implementation Manager jobs in Illinois?

For Payroll Implementation Manager jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Payroll Implementation Manager jobs in Illinois look for?

The top searched job categories for Payroll Implementation Manager jobs in Illinois are:

Payroll Implementation Manager jobs near you
Infographic showing various Payroll Implementation Manager job openings in Illinois as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Payroll Implementation Specialist

HHAeXchange

Mundelein, IL • On-site

$24 - $32.75/hr

Full-time

Posted 11 days ago

Job description

HHAeXchange is the leading technology platform for home and community-based care. Founded in 2008, HHAeXchange was born out of an idea to create a fully comprehensive end-to-end homecare solution to help people who are aging or have disabilities thrive in their homes and communities. Our employees are passionate about transforming the healthcare space by building the only homecare ecosystem that fully connects patients, personal care providers, managed care organizations, and states.  
 
The Payroll Implementation Specialist leads end-to-end Payroll onboarding and activation for new logo customers and expansion projects. This role serves as the accountable delivery lead for Payroll implementations, managing project scope, sequencing, risk mitigation, and customer coordination through go-live. The Specialist exercises independent judgment to resolve implementation challenges, adjust execution plans, and ensure successful activation within established governance standards. Success in this role is measured by on-time delivery, high-quality implementations, revenue realization, and strong customer adoption outcomes.
 
This is a hybrid position, with an expectation to report to the Bloomington, MN office 3 days/week (typically Tues/Wed/Thurs). 
 
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily with or without reasonable accommodations.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Job Duties
  • Lead end-to-end Payroll implementations for new and expansion customers, serving as the accountable delivery owner through go-live.
  • Define and manage implementation plans, sequencing, milestones, and customer responsibilities to ensure successful activation.
  • Facilitate customer discovery sessions to gather requirements, translate business needs into system configuration strategy, and align on execution timelines.
  • Coordinate and manage onboarding activities with Payroll partner Salsa, ensuring alignment across all parties and resolving cross-functional dependencies.
  • Oversee configuration strategy and validation processes within the platform to ensure accuracy, compliance, and operational readiness prior to go-live.
  • Exercise independent judgment to identify delivery risks, adjust project plans, and implement corrective actions to maintain timeline and quality standards.
  • Drive structured testing, readiness validation, and activation planning to ensure smooth transition to live Payroll operations.
  • Serve as the primary escalation point for Payroll implementation challenges, proactively resolving issues that may impact customer activation or revenue realization.
  • Analyze implementation performance trends and recommend strategic improvements to increase efficiency, reduce cycle time, and enhance customer outcomes.
  • Partner cross-functionally with Implementation, Sales, Product, Customer Success, and Operations to align expectations, clarify scope, and protect delivery integrity.
  • Contribute to refinement of Payroll implementation methodologies and recommend enhancements to leadership based on observed execution patterns.
  • Deliver against defined KPIs related to turnaround time, activation success, delivery quality, and customer adoption.
Other Job Duties
  • Other duties as assigned by supervisor or HHAeXchange leader.
Travel Requirements
  • Travel up to 10%, including overnight travel
Required Education, Experience, Certifications and Skills
  • Education:
  • Bachelor’s degree required or equivalent relevant experience.
 
  • Experience:
  • 5–8+ years of experience in implementation, project management, payroll services, or customer-facing delivery roles.
  • Demonstrated experience independently leading complex customer implementations or onboarding engagements.
  • Experience coordinating with third-party partners or vendors in a structured delivery environment.
  • Experience in SaaS or technology-enabled service environments preferred.
 
  • Skills:
  • Strong project management capabilities, including planning, sequencing, milestone tracking, and risk mitigation.
  • Ability to exercise independent judgment in resolving delivery challenges and adjusting execution plans.
  • Strong stakeholder management skills with the ability to influence customers and internal partners.
  • Analytical problem-solving ability with a data-driven, operational mindset.
  • Ability to manage multiple concurrent implementations with accountability for outcomes.
  • Clear written and verbal communication skills appropriate for customer-facing leadership.
 
  • Other Requirements:
  • Experience with Payroll platforms, HR/payroll technology, or financial operations preferred.
  • Ability to operate autonomously within defined governance structures while escalating appropriately.
  • Willingness to explore and adopt AI tools responsibly to enhance productivity and innovation in your role.
The base salary range for this US-based, full-time, and exempt position is $80,000 - $100,000, not including variable compensation. An employee’s exact starting salary will be based on various factors including but not limited to experience, education, training, merit, location, and the ability to exemplify the HHAeXchange core values.
 
This is a benefits-eligible position. HHAeXchange offers competitive health plans, paid time-off, company paid holidays, 401K retirement program with a Company elected match, including other company sponsored programs.
 
HHAeXchange is an equal-opportunity employer. The Company offers employment opportunities to all applicants and employees without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, medical condition, marital status, veteran status, citizenship, genetic information, hairstyles, or any other status protected by local or federal law.
 

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.