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Payroll Associate Jobs in Portland, ME (NOW HIRING)

EOS Hospitality

Payroll Specialist

Kennebunk, ME · On-site

$25K/mo

Associate's or Bachelor's degree in Accounting, Finance, Human Resources, or a related field, or equivalent experience. * Two or more years of payroll experience; hotel or hospitality and multi ...

EOS Hospitality

Payroll Specialist

Kennebunk, ME

$70K - $75K/hr

Associate's or Bachelor's degree in Accounting, Finance, Human Resources, or a related field, or equivalent experience. * Two or more years of payroll experience; hotel or hospitality and multi ...

Hannaford

HR Lead

Gray, ME · On-site

$27.25/hr

Set up new associates in payroll and HR systems. * Set up associates who require mainframe access. * Support associate participation with Associate Experience Survey. * Support store level benefits ...

Bowdoin College

Associate Controller

Brunswick, ME · On-site

$124K - $140K/yr

Posting Details Posting Details Title Associate Controller Posting Number S01599JP Department ... Work with the Controller and Director of Payroll and Accounts Payable to document policies and ...

New

Ulta Beauty

Merchandise Manager

South Portland, ME · On-site

$51K - $63K/yr

The MM guides a team of Task Associates and is accountable for supporting the operations of a ... Leverage store forecast and payroll budgets to support with store scheduling needs and communicate ...

Ulta Beauty, Inc.

Merchandise Manager

South Portland, ME · On-site

$51K - $63K/yr

The MM guides a team of Task Associates and is accountable for supporting the operations of a ... Leverage store forecast and payroll budgets to support with store scheduling needs and communicate ...

Ulta Beauty, Inc.

Merchandise Manager

South Portland, ME

$51K - $63K/yr

The MM guides a team of Task Associates and is accountable for supporting the operations of a ... Leverage store forecast and payroll budgets to support with store scheduling needs and communicate ...

Paychex

Channel Sales Associate - CPA

Portland, ME · On-site

$53K - $89K/yr

Paychex is reimagining how businesses manage their workforce by bringing payroll, HR, benefits, and advisory services together into a single connected HCM platform. As Paychex and Paycor come ...

Paychex

Channel Sales Associate - CPA

Portland, ME · Remote

$53K - $89K/yr

Paychex is reimagining how businesses manage their workforce by bringing payroll, HR, benefits, and advisory services together into a single connected HCM platform. As Paychex and Paycor come ...

SARSSM

Finance and Grants Director

Portland, ME · Hybrid

... payroll. The Finance Director also maintains and manages government and private grant/contract reporting and tracking across multiple funding sources in coordination with the Associate Director and ...

PepsiCo

Assoc Admin Assistant

Auburn, ME

$39K - $63K/yr

Comply with company document retention records policy as it relates to payroll-related information ... Qualifications * Assoc Degree preferred. * 3+ years of experience providing administrative support

PepsiCo

Assoc Admin Assistant

Auburn, ME · On-site

$39K - $63K/yr

Comply with company document retention records policy as it relates to payroll-related information ... Qualifications * Assoc Degree preferred. * 3+ years of experience providing administrative support

PepsiCo

Assoc Admin Assistant

Auburn, ME

$39K - $63K/yr

Comply with company document retention records policy as it relates to payroll-related information ... Qualifications * Assoc Degree preferred. * 3+ years of experience providing administrative support

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Payroll Associate information

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How much do payroll associate jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for payroll associate in Portland, ME is $24.20, according to ZipRecruiter salary data. Most workers in this role earn between $17.74 and $27.50 per hour, depending on experience, location, and employer.

What is a payroll associate?

Payroll Associates are professionals responsible for processing employee paychecks, ensuring accurate calculation of wages, withholding taxes, and managing payroll records. They verify timesheets, resolve discrepancies, and comply with federal and state payroll regulations. Payroll Associates often collaborate with human resources and accounting departments to maintain accurate financial records and support employee inquiries regarding compensation. Their work is essential for ensuring employees are paid correctly and on time.

What are the key skills and qualifications needed to thrive as a payroll associate, and why are they important?

To thrive as a Payroll Associate, you need a solid understanding of payroll processes, accounting principles, and attention to detail, often supported by a degree in finance, accounting, or related fields. Familiarity with payroll software such as ADP, QuickBooks, or Paychex, and sometimes certification like FPC or CPP, is typically required. Strong organizational skills, discretion, and effective communication set top performers apart in this role. These competencies ensure accurate and timely payroll processing, compliance with regulations, and confidentiality of sensitive employee information.

What are some common challenges a payroll associate might face, and how can they be addressed?

Payroll Associates often encounter challenges such as managing tight deadlines during payroll cycles, handling sensitive employee data with confidentiality, and staying updated with frequently changing tax regulations. Effective time management and strong attention to detail are essential to avoid errors and ensure compliance. Collaborating closely with HR and finance teams can help resolve discrepancies quickly and maintain smooth payroll operations.

What is the difference between Payroll Associate vs Payroll Clerk?

AspectPayroll AssociatePayroll Clerk
Required CredentialsHigh school diploma; some roles prefer accounting or HR certificationsHigh school diploma; basic understanding of payroll processes
Work EnvironmentOffice setting, often part of HR or finance teamsOffice environment, handling administrative payroll tasks
Employer & Industry UsageUsed across various industries, including corporate, healthcare, and retailCommonly found in similar industries, often overlapping with payroll roles
Comparison Search IntentUnderstanding role differences, career progressionClarifying job responsibilities, entry-level payroll tasks

The Payroll Associate typically has more responsibilities related to payroll processing, compliance, and data management, often requiring some certifications or experience. The Payroll Clerk usually handles administrative payroll tasks, focusing on data entry and record keeping. Both roles are essential in payroll operations, but the Payroll Associate often has a broader scope and may serve as a stepping stone to more advanced payroll or HR positions.

How do you become a payroll associate?

To become a payroll associate, candidates typically need a high school diploma or equivalent, along with strong attention to detail and proficiency in payroll software or spreadsheets. Relevant skills include understanding payroll laws and regulations, and some employers may prefer candidates with prior experience or certifications in payroll or accounting. On-the-job training is common, and familiarity with tools like ADP or QuickBooks can be advantageous.

Is doing payroll a hard job?

Payroll associates are responsible for processing employee wages, ensuring accuracy, and complying with tax laws, which requires attention to detail and knowledge of payroll software. The job can be straightforward but may involve handling complex calculations, deadlines, and sensitive information, making it moderately challenging depending on the organization’s size and complexity.

What are the most commonly searched types of Payroll jobs in Portland, ME?

The most popular types of Payroll jobs in Portland, ME are:

What cities near Portland, ME are hiring for Payroll Associate jobs?

Cities near Portland, ME with the most Payroll Associate job openings:

Payroll Associate jobs near you
Infographic showing various Payroll Associate job openings in Portland, ME as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $50,333 per year, or $24.2 per hour.

Payroll Specialist

EOS Hospitality

Kennebunk, ME • On-site

$25K/mo

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 14 days ago

EOS Hospitality rating

6.7

Company rating: 6.7 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

Job description

The Payroll Specialist is responsible for the accurate and timely processing of the hotel's payroll and for the analysis and control of labor cost across the property. Beyond core payroll administration, this role focuses on payroll allocations to the correct departments and cost centers, monitoring workforce performance and productivity, and supporting management with labor controls that keep staffing aligned to business volume. The Payroll Specialist works closely with Human Resources and department heads to ensure every employee is paid correctly and that labor remains efficient, compliant, and well controlled.
Key Responsibilities
Payroll Processing & Allocations
  • Process accurate, on-time payroll for all hourly and salaried hotel employees, including wages, tips, overtime, gratuities, and service charges.
  • Allocate payroll cost to the correct departments, outlets, and cost centers so that labor expense is reported accurately on departmental statements.
  • Reconcile payroll allocations to the general ledger and partner with the Accounting Manager during month-end close on payroll accruals and journal entries.
  • Maintain payroll records, process new hires, terminations, and status changes, and ensure compliance with wage-and-hour and tax regulations.

Workforce Performance
  • Track and analyze workforce performance metrics such as hours worked, productivity per occupied room or cover, and labor efficiency by department.
  • Prepare regular reports on staffing, attendance, and overtime trends to help leaders understand and improve workforce productivity.
  • Identify patterns in absenteeism, turnover, and overtime, and surface insights and recommendations to management and Human Resources.

Labor Controls
  • Monitor actual labor cost against budget, forecast, and business volume, flagging variances and over-staffing to department heads.
  • Support managers in building and adjusting schedules and productivity standards that align staffing levels with occupancy and demand.
  • Maintain and audit the time-and-attendance system, reviewing punches, edits, and approvals to ensure accuracy and prevent time leakage.
  • Help enforce labor-control policies and standards, supporting cost-saving initiatives without compromising service or compliance.

Qualifications & Requirements
  • Associate's or Bachelor's degree in Accounting, Finance, Human Resources, or a related field, or equivalent experience.
  • Two or more years of payroll experience; hotel or hospitality and multi-department labor experience preferred.
  • Working knowledge of payroll systems, time-and-attendance platforms, and wage-and-hour and tax compliance.
  • Strong Microsoft Excel skills and the ability to analyze and present labor data clearly.
  • High attention to detail, discretion with confidential information, and strong organizational skills.

Key Competencies
  • Accuracy and confidentiality in handling employee and payroll data.
  • Analytical mindset with the ability to translate labor data into actionable insight.
  • Strong communication and partnership with operations and HR.
  • Ability to meet strict, recurring payroll deadlines.

About Kennebunkport Resort Collection: The Kennebunkport Resort Collection is a portfolio of diverse, luxurious lodging and dining options offering stylish and unique hospitality in Kennebunk and Kennebunkport. Our growing hospitality group includes Hidden Pond//Earth at Hidden Pond, Tides Beach Club//Goose Rocks Beach House, Cape Arundel Inn & Resort//Ocean Restaurant, Kennebunkport Inn//The Burleigh Restaurant, Cottages at Cabot Cove, The Grand Hotel//Rosella, The Boathouse Waterfront Hotel & Restaurant, Yachtsman Hotel & Marina Club, and Lodge on the Cove//The Dory.
KRC is proud to offer competitive wellness options and perks for both Part Time and Full Time employees;
  • Employer-subsidized medical, dental, and vision insurance
  • Company-funded $25K in complimentary life insurance and $1K/mo. in disability
  • Optional Disability, Life and AD&D, Critical Illness, and Accident Insurance options
  • Additional Health & Wellness benefits including prescription and gym membership discounts
  • Generous Paid Time Off package including Employer Paid Leave plus immediate Paid Vacation accruals
  • Flexible and understanding work-life equality
  • Family Matters Program of 3+ months paid parental leave for new parents
  • 401k employer match, up to 4% of salary
  • Competitive wages with ongoing market analysis with annual performance evaluations and compensation adjustments
  • Discounted employee and immediate family hotel rates as low as $59 per night at EOS Hospitality portfolio locations
  • Food and Beverage discount of 50% Off at EOS Hospitality portfolio locations
  • Gold Card annual complimentary restaurant allowance for managers
  • Discounted lodging rates from New England Inn & Resort Association partners
  • Pathways for growth and professional development including training and tuition reimbursement
  • Relocation assistance to temporary employer housing
  • Incentive opportunities for both hourly and managerial roles
  • Supportive, open workplace culture
  • Company-funded Employee Assistance Program for life and mental health resources

Why Join our team? Join our community of ambitious, thoughtful, and dedicated hospitality professionals delivering exceptional guest experiences. At Kennebunkport Resort Collection, we encourage creativity, ownership, and problem-solving at all levels of our organization, and we are committed to weaving diversity, equity, and inclusion into every aspect of our business.
As a Kennebunkport Resort Collection employee, we welcome you to join us in making a community impact. Our KRC Cares team partners with community leaders and like-minded businesses to advance our community services, such as toy drives, beach cleanups, and other charitable causes around the community. Our Community Impact project allows a 1% Impact Fee to be donated to hand-picked local organizations focusing on affordable housing, protecting wildlife habitats, and creating spaces for the youth of our community.
Kennebunkport Resort Collection offers customized learning opportunities for all employees. We work to carve out a path for internal leaders with motivated career goals. Annual conferences, mentorships, scholastic reimbursements, internships, and company-funded leadership development opportunities are just some of the ways we support our associates.
Ready to learn more? Visit us online at www.kennebunkportresortcollection.com and explore our parent company, EOS Hospitality at www.eoshospitality.com for more information about the amazing ways we're making a difference.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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