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Payroll Associate Jobs in Ontario (NOW HIRING)

MAULDIN & JENKINS LLC

Mauldin & Jenkins, LLC is seeking a Senior Associate for their Tax Practice. We are a Top 100 CPA ... payroll tax returns. * Good communication skills with clients * Acts as a change agent; sets an ...

Forma.ai

Implementation Associate

Toronto, ON

CA$80K - CA$100K/yr

Be responsible for developing Sales Performance Management (SPM) expertise by identifying areas of improvement in SPM processes (crediting, payroll process) and strategy (IC plan design, quota ...

Puma

Responsible for assisting with the recruitment, training, development and succession of high performing, results driven Associates * Accountable for payroll control and service driven scheduling in ...

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Showing results 21-40

All JobsPayroll Associate JobsPayroll Associate Jobs in Ontario

Payroll Associate information

See Ontario salary details

$12

$23

$36

How much do payroll associate jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for payroll associate in Ontario is $23.52, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $26.44 per hour, depending on experience, location, and employer.

What is a payroll associate?

Payroll Associates are professionals responsible for processing employee paychecks, ensuring accurate calculation of wages, withholding taxes, and managing payroll records. They verify timesheets, resolve discrepancies, and comply with federal and state payroll regulations. Payroll Associates often collaborate with human resources and accounting departments to maintain accurate financial records and support employee inquiries regarding compensation. Their work is essential for ensuring employees are paid correctly and on time.

What are the key skills and qualifications needed to thrive as a payroll associate, and why are they important?

To thrive as a Payroll Associate, you need a solid understanding of payroll processes, accounting principles, and attention to detail, often supported by a degree in finance, accounting, or related fields. Familiarity with payroll software such as ADP, QuickBooks, or Paychex, and sometimes certification like FPC or CPP, is typically required. Strong organizational skills, discretion, and effective communication set top performers apart in this role. These competencies ensure accurate and timely payroll processing, compliance with regulations, and confidentiality of sensitive employee information.

What are some common challenges a payroll associate might face, and how can they be addressed?

Payroll Associates often encounter challenges such as managing tight deadlines during payroll cycles, handling sensitive employee data with confidentiality, and staying updated with frequently changing tax regulations. Effective time management and strong attention to detail are essential to avoid errors and ensure compliance. Collaborating closely with HR and finance teams can help resolve discrepancies quickly and maintain smooth payroll operations.

What is the difference between Payroll Associate vs Payroll Clerk?

AspectPayroll AssociatePayroll Clerk
Required CredentialsHigh school diploma; some roles prefer accounting or HR certificationsHigh school diploma; basic understanding of payroll processes
Work EnvironmentOffice setting, often part of HR or finance teamsOffice environment, handling administrative payroll tasks
Employer & Industry UsageUsed across various industries, including corporate, healthcare, and retailCommonly found in similar industries, often overlapping with payroll roles
Comparison Search IntentUnderstanding role differences, career progressionClarifying job responsibilities, entry-level payroll tasks

The Payroll Associate typically has more responsibilities related to payroll processing, compliance, and data management, often requiring some certifications or experience. The Payroll Clerk usually handles administrative payroll tasks, focusing on data entry and record keeping. Both roles are essential in payroll operations, but the Payroll Associate often has a broader scope and may serve as a stepping stone to more advanced payroll or HR positions.

How do you become a payroll associate?

To become a payroll associate, candidates typically need a high school diploma or equivalent, along with strong attention to detail and proficiency in payroll software or spreadsheets. Relevant skills include understanding payroll laws and regulations, and some employers may prefer candidates with prior experience or certifications in payroll or accounting. On-the-job training is common, and familiarity with tools like ADP or QuickBooks can be advantageous.

Is doing payroll a hard job?

Payroll associates are responsible for processing employee wages, ensuring accuracy, and complying with tax laws, which requires attention to detail and knowledge of payroll software. The job can be straightforward but may involve handling complex calculations, deadlines, and sensitive information, making it moderately challenging depending on the organization’s size and complexity.

What are the most commonly searched types of Payroll jobs in Ontario?

The most popular types of Payroll jobs in Ontario are:

What cities in Ontario are hiring for Payroll Associate jobs?

Cities in Ontario with the most Payroll Associate job openings:

Payroll Associate jobs near you
Infographic showing various Payroll Associate job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $48,926 per year, or $23.5 per hour.

Bookkeeper

Vaive and Associates Professional Corporation

Ottawa, ON • Hybrid

CA$65K - CA$78K/yr

Full-time

Re-posted 28 days ago

Job description

Job Overview

Title: Bookkeeper

Salary Range: $65,000 - $78,000

Employment Type: Full-Time

Work Arrangement: Hybrid

Job Status: Existing vacancy


The Bookkeeper Role

Key Responsibilities

  • Perform full-cycle bookkeeping for a portfolio of clients
  • Reconcile bank, credit card, tax accounts and other balance sheet accounts
  • Prepare and file HST/GST returns and payroll remittances
  • Process payroll and maintain payroll records
  • Assist new clients with setup of chart of accounts and train on processes for recording their own bookkeeping, and remain available for follow-up questions and quarterly check-ins
  • Prepare catch-up and sometimes correct messy bookkeeping as needed for preparation of year-end files
  • Prepare working papers for year-end engagements
  • Support partners and professional accounting staff with year-end files and other tax reporting requirements
  • Communicate directly with clients regarding bookkeeping
  • Communicate with partners and managers on status of jobs, deadlines and client issues
  • Maintain accurate and organized digital records


Knowledge and Skills

  • Minimum 5+ years of bookkeeping experience, preferably in a public accounting firm
  • Strong understanding of Canadian accounting and payroll practices
  • Proficiency with QuickBooks Online/Desktop and Microsoft Office Suite
  • Must have excellent organizational skills and attention to detail
  • Must have strong written and verbal communication and client service skills
  • Must have a resourceful mindset with the ability to find answers and resolve problems independently
  • Ability to manage multiple priorities and deadlines independently
  • Experience with CaseWare and CCH products would be an asset
  • Experience with other cloud-based accounting applications such as Sage and Xero would also be an asset

About Vaive and Associates Professional Corporation (VaAPC)

Starting as a one-person Firm in 2003, Rolland Vaive focused on using his extensive background in tax to provide creative and specialized advice to his clients. Today, VaAPC is a team of 30, located in downtown Ottawa, that provides advisory services on complex matters, estate planning, mergers and acquisitions, and corporate restructuring. The Firm also provides financial statement preparation including audit and assurance services, bookkeeping and payroll support, and virtually anything else that our clients may need to run their businesses successfully.


Though the Firm has since grown from its humble beginnings, the vision has remained unchanged: Provide excellent service with an unwavering commitment to client satisfaction and create a Firm that provides growth opportunities and a work-life balance for all who work here. Our firm operates on the principles of respect, growth, teamwork and collaboration, continuous learning, and accountability.

Our unique advantage lies in being small enough to offer personalized training and ensuring that you receive individualized attention and mentorship as you navigate a new role, yet large enough to handle complex, challenging, and engaging work.


What we Offer

  • Flexible Work Schedule - Enjoy adaptable work hours that support work-life balance.
  • Summer Fridays Off - July and August Fridays off in lieu of tax season hours.
  • Comprehensive Benefits Package - Competitive health and wellness benefits designed to support you and your family.
  • Hybrid Work Model - A balanced approach that combines in-office collaboration with remote flexibility.
  • Professional Growth Opportunities - Ongoing training and development to help you expand your skills and advance your career.
  • Weekly Catered Lunches - Connect with your team over lunch on us once a week.
  • Workplace Office Perks - Unlimited coffee, tea, sodas and snacks.
  • Engaging Team Events - Regular all-inclusive staff events, including midday activities, sporting events, seasonal celebrations, and more, to keep our culture collaborative, social, and fun.


Diversity and Inclusion

At Vaive and Associates, we are an equal opportunity employer who values diversity and are committed to creating an inclusive workplace. We encourage candidates from all backgrounds and experiences to apply.


Our Use of Artificial Intelligence (AI) in Recruitment

Our hiring processes do not involve the use of artificial intelligence to screen, assess, or select applicants. All applicants are reviewed by members of the hiring team.


AI tools are permitted solely for administrative tasks, such as taking notes during interviews.


Accommodation Requests

If you require any accommodations during the recruitment and selection process, please contact sstraeche@vaiveandassociates.ca


How to Apply

Please answer the screening questions and submit a cover letter and resume to: https://vaive.bamboohr.com/careers


Only those selected for an interview will be contacted. Selected candidates are required to complete a competency test.


Questions? Please contact Shelby at sstraeche@vaiveandassociates.ca.

Apply