ZipRecruiter

Log In

1

Patient Scheduling Coordinator Jobs in Appleton, WI

tlc

Health Services Coordinator/Scheduler

Appleton, WI

$23 - $25/hr

Two years of scheduling, staffing coordination, healthcare, or direct patient care experience preferred * Strong organizational and multitasking skills * Proficiency with Microsoft Office, including ...

tlc

Health Services Coordinator/Scheduler

Appleton, WI

$23 - $25/hr

Two years of scheduling, staffing coordination, healthcare, or direct patient care experience preferred * Strong organizational and multitasking skills * Proficiency with Microsoft Office, including ...

tlc

Health Services Coordinator/Scheduler

Appleton, WI · On-site

$23 - $25/hr

Two years of scheduling, staffing coordination, healthcare, or direct patient care experience preferred * Strong organizational and multitasking skills * Proficiency with Microsoft Office, including ...

tlc

Health Services Coordinator/Scheduler

Appleton, WI · On-site

$23 - $25/hr

Two years of scheduling, staffing coordination, healthcare, or direct patient care experience preferred * Strong organizational and multitasking skills * Proficiency with Microsoft Office, including ...

Green Bay Oncology

Patient Access Coordinator I

Green Bay, WI · On-site

$16.50 - $21/hr

The Patient Access Coordinator I is responsible for implementing, analyzing, and managing the schedule of these appointments to optimize utilization of available human and material resources while ...

TEEMA Group

Medical Scheduler

Oshkosh, WI · On-site

$19 - $20/hr

... scheduling and program coordination to support our patients, clinical staff, and administrative leaders. Balancing patient care coordination with vital medical records management, you will act as a ...

TEEMA Group

Medical Receptionist

Green Bay, WI · On-site

$19 - $20/hr

... scheduling and program coordination to support our patients, clinical staff, and administrative leaders. Balancing patient care coordination with vital medical records management, you will act as a ...

next page

Showing results 1-20

All JobsPatient Scheduling JobsPatient Scheduling Coordinator JobsPatient Scheduling Coordinator Jobs in Appleton, WI

Patient Scheduling Coordinator information

See Appleton, WI salary details

$11

$19

$23

How much do patient scheduling coordinator jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for patient scheduling coordinator in Appleton, WI is $19.60, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $22.02 per hour, depending on experience, location, and employer.

What does a patient scheduling coordinator do?

A Patient Scheduling Coordinator is responsible for managing and organizing patient appointments in a healthcare facility. They act as the main point of contact between patients and medical staff, ensuring that appointments are scheduled efficiently and accurately. Their duties often include confirming appointments, updating patient records, handling rescheduling or cancellations, and answering patient inquiries. They help maintain the smooth flow of operations and contribute to a positive patient experience.

What are the key skills and qualifications needed to thrive as a patient scheduling coordinator?

To thrive as a Patient Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with healthcare scheduling, often supported by a high school diploma or equivalent. Familiarity with electronic scheduling systems, medical records software, and sometimes insurance verification tools is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you interact effectively with patients and clinical staff. These skills ensure efficient appointment management, minimize errors, and provide a positive patient experience in busy healthcare environments.

How does a patient scheduling coordinator typically collaborate with medical staff to ensure efficient appointment management?

Patient Scheduling Coordinators work closely with physicians, nurses, and other administrative staff to optimize appointment scheduling and minimize conflicts. They communicate regularly with clinical teams to understand provider availability, accommodate urgent patient needs, and adjust schedules for last-minute changes. Effective collaboration often involves using electronic health record (EHR) systems and participating in team meetings to stay updated on changes in provider schedules or clinic workflows. This teamwork helps ensure patients receive timely care while maximizing the efficiency of the healthcare facility.

What is the difference between Patient Scheduling Coordinator vs Medical Office Assistant?

AspectPatient Scheduling CoordinatorMedical Office Assistant
CredentialsHigh school diploma; certification optionalHigh school diploma; certification optional
Work EnvironmentMedical offices, clinics, hospitalsMedical offices, clinics, hospitals
Primary ResponsibilitiesScheduling patient appointments, managing calendarsAdministrative tasks, patient check-in, data entry
Industry UsageHealthcare, clinics, hospitalsHealthcare, clinics, hospitals

The main difference is that a Patient Scheduling Coordinator focuses primarily on managing appointment schedules and patient flow, while a Medical Office Assistant handles broader administrative duties. Both roles are essential in healthcare settings and often work closely together to ensure smooth patient operations.

How much do patient scheduling coordinators make in the US?

The average salary for a patient scheduling coordinator in the US is around $35,000 to $45,000 per year, depending on experience, location, and healthcare setting. Salaries can vary based on certifications, skills in scheduling software, and the complexity of the healthcare environment.

What degree do you need for a patient scheduling coordinator?

A patient scheduling coordinator typically does not need a specific degree but often benefits from a high school diploma or equivalent. Some employers prefer candidates with postsecondary education such as an associate's degree or coursework in healthcare administration or office management. Strong organizational skills and familiarity with scheduling software are also important for the role.

What do I need to be a patient scheduling coordinator?

To become a patient scheduling coordinator, you typically need strong organizational and communication skills, proficiency with scheduling software or electronic health records, and a high school diploma or equivalent. Some positions may prefer or require previous experience in healthcare or customer service roles.

What are popular job titles related to Patient Scheduling Coordinator jobs in Appleton, WI?

For Patient Scheduling Coordinator jobs in Appleton, WI, the most frequently searched job titles are:

What job categories do people searching Patient Scheduling Coordinator jobs in Appleton, WI look for?

The top searched job categories for Patient Scheduling Coordinator jobs in Appleton, WI are:

What cities near Appleton, WI are hiring for Patient Scheduling Coordinator jobs?

Cities near Appleton, WI with the most Patient Scheduling Coordinator job openings:

Patient Scheduling Coordinator jobs near you

Scheduling Coordinator

Fox Valley Pulmonary Medicine

Appleton, WI • On-site

$18 - $21/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Key responsibilities

  • Coordinate patient appointments by scheduling outside referrals to FVPM.

  • Monitor and manage provider schedules to ensure proper balance and address cancellations or no-shows.

  • Communicate with patients, physicians' offices, and team members to ensure accurate and timely scheduling and rescheduling.

Job description


Fox Valley Pulmonary Medicine

For over 35 years Fox Valley Pulmonary Medicine has been providing excellence in Pulmonary and Sleep Medicine to the Fox Valley and surrounding communities. We offer a full range of services in Pulmonary Medicine, Sleep Disorders, Intensive Care Medicine and Interventional Pulmonology.  Our physicians and providers are all Board Certified. 

“Service Comes First”   

These three words guide our choices, our behaviors, and our business practices so we can deliver on our mission to provide excellence in care, healing and health to the individuals and communities we serve. Our Code of Conduct ensures we are able to live up to our standards. The Code enables us to honor state and federal laws. The Code also embodies our core values, and each one of our values is associated with behavior standards for how to act ethically in any situation: 

  • Compassion:  Not allowing interpersonal issues to interfere with patient care 
  • Respect:                Not accepting, considering, or tolerating illegal and fraudulent behavior 
  • Excellence:           Protecting confidential business practices and information from improper disclosure 
  • Diversity:              Assisting patients with language and other communication barriers 
  • Ownership:          Disclosing conflicts of interest, and disengaging in decisions when a conflict might be present 

About the Role:

The Scheduling Coordinator plays a critical role in ensuring the efficient and effective management of provider schedules within Fox Valley Pulmonary Medicine (FVPM). This position is responsible for coordinating patient appointments by scheduling the outside referrals to FVPM. Ultimately, the Scheduling Coordinator contributes to the smooth functioning of FVPM by maintaining accurate schedules that align with both patient needs and organizational priorities.

Minimum Qualifications:

  • High school diploma or equivalent required; associate degree or higher preferred.
  • Proven experience in scheduling or administrative coordination, preferably within a healthcare or social assistance environment.
  • Proficiency with scheduling software and electronic health record (EHR) systems.
  • Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
  • Excellent communication skills, both verbal and written, to interact professionally with diverse stakeholders.

Preferred Qualifications:

  • Experience working with healthcare insurance verification and patient registration processes.
  • Familiarity with HIPAA regulations and patient confidentiality standards.
  • Certification in medical office administration or related fields.
  • Demonstrated ability to work in fast-paced environments and adapt to changing priorities.
  • Bilingual abilities to support diverse patient populations.

Responsibilities:

  • Call referrals from work queue to schedule and educate patients about appointment

    Monitor all schedules at all offices to ensure proper balance and fullness is maintained

  • Continuously monitor schedules throughout the day for no shows, cancellations and problems
     Promptly document all communication with patients.

  • Execute all reschedules for provider time off

  • Back up coverage for Medical Receptionist 

  • Communication with physician’s offices, patients, etc. is complete, accurate, efficient, timely and respectful

  • Maintains proficiency in computer skills

  • Other duties as assigned 


Skills:

The Scheduling Coordinator utilizes strong organizational and time management skills daily to handle complex appointment calendars and ensure optimal resource allocation. Effective communication skills are essential for interacting with patients, providers, and team members to coordinate schedules and resolve conflicts promptly. Proficiency with scheduling software and electronic health records enables accurate data entry and retrieval, supporting seamless appointment management. Problem-solving skills are applied to accommodate urgent scheduling needs and adjust plans dynamically while maintaining service quality. Additionally, knowledge of healthcare regulations and patient confidentiality ensures compliance and fosters trust in all scheduling activities.