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Patient Intake Coordinator Jobs in Appleton, WI (NOW HIRING)

Neuroscience Group

Patient Access Team Lead

Appleton, WI · On-site

$23 - $28/hr

Neuroscience Group is seeking a Team Lead - Patient Access to oversee our Scheduling Coordinators, Intake Coordinators, and Physical Therapy Intake/Prior Authorization teams. This is a working ...

Neuroscience Group

Patient Access Team Lead

Appleton, WI · On-site

$23 - $28/hr

Neuroscience Group is seeking a Team Lead - Patient Access to oversee our Scheduling Coordinators, Intake Coordinators, and Physical Therapy Intake/Prior Authorization teams. This is a working ...

ThedaCare

Patient Care Technician

Appleton, WI · On-site

$15.50 - $20.50/hr

Obtains and reports patient intake and output. * Performs electrocardiograms (ECGs) as directed ... Manual dexterity and hand-eye coordination to perform patient care procedures WORK ENVIRONMENT:

ThedaCare

Patient Care Technician

Appleton, WI · On-site

$15.50 - $20.50/hr

Obtains and reports patient intake and output. * Performs electrocardiograms (ECGs) as directed ... Manual dexterity and hand-eye coordination to perform patient care procedures WORK ENVIRONMENT:

ThedaCare

Patient Care Technician

Appleton, WI · On-site

$15.25 - $20/hr

Obtains and reports patient intake and output. * Performs electrocardiograms (ECGs) as directed ... Manual dexterity and hand-eye coordination to perform patient care procedures WORK ENVIRONMENT:

ThedaCare

Patient Care Technician

Appleton, WI · On-site

$15.50 - $20.50/hr

Obtains and reports patient intake and output. * Performs electrocardiograms (ECGs) as directed ... Manual dexterity and hand-eye coordination to perform patient care procedures WORK ENVIRONMENT:

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Patient Intake Coordinator information

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How much do patient intake coordinator jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for patient intake coordinator in Appleton, WI is $18.25, according to ZipRecruiter salary data. Most workers in this role earn between $16.63 and $18.99 per hour, depending on experience, location, and employer.

What does a patient intake coordinator do?

A Patient Intake Coordinator is responsible for greeting patients, collecting their personal and medical information, verifying insurance details, and ensuring all necessary paperwork is completed before appointments. They serve as the first point of contact in a healthcare facility, helping to streamline the check-in process and maintain accurate records. Their role is essential for efficient patient flow and effective communication between patients, healthcare providers, and administrative staff.

How does a patient intake coordinator typically collaborate with clinical and administrative teams during the patient admission process?

As a Patient Intake Coordinator, you play a key role in bridging communication between patients, clinical staff, and administrative teams. You'll gather essential information from patients, verify insurance, and ensure all documentation is accurate and complete before patients are seen by medical professionals. Coordinators often work closely with nurses, physicians, and billing departments to resolve any discrepancies and ensure a seamless admission experience. Effective collaboration and organizational skills are crucial for managing multiple tasks and maintaining a smooth workflow in a fast-paced healthcare environment.

What are the key skills and qualifications needed to thrive as a patient intake coordinator, and why are they important?

To thrive as a Patient Intake Coordinator, you need strong organizational skills, attention to detail, and knowledge of medical office procedures, often supported by a high school diploma or associate degree in a related field. Familiarity with electronic health record (EHR) systems, insurance verification tools, and scheduling software is typically required. Excellent communication, customer service, and problem-solving abilities help you build rapport with patients and ensure smooth workflows. These skills are essential for accurately collecting patient information, optimizing office efficiency, and providing a positive first impression in healthcare settings.

What is the difference between Patient Intake Coordinator vs Medical Receptionist?

AspectPatient Intake CoordinatorMedical Receptionist
CredentialsHigh school diploma; some roles may require certification in healthcare administrationHigh school diploma or equivalent
Work EnvironmentClinics, hospitals, healthcare officesFront desk of medical offices, clinics
Job ResponsibilitiesScheduling, patient data collection, insurance verification, initial patient assessmentsGreeting patients, answering phones, scheduling appointments, administrative tasks

While both roles involve front-office duties in healthcare settings, the Patient Intake Coordinator focuses more on patient data collection and insurance processes, whereas the Medical Receptionist handles general administrative tasks and patient greeting. The Coordinator often requires additional knowledge of healthcare procedures, making it a more specialized position within the patient intake process.

Is a patient intake coordinator job stressful?

A patient intake coordinator job can be stressful due to managing multiple patient interactions, coordinating schedules, and ensuring accurate data entry. The role often requires strong organizational skills and the ability to handle high-pressure situations, especially in busy healthcare environments.

What are popular job titles related to Patient Intake Coordinator jobs in Appleton, WI?

For Patient Intake Coordinator jobs in Appleton, WI, the most frequently searched job titles are:

What job categories do people searching Patient Intake Coordinator jobs in Appleton, WI look for?

The top searched job categories for Patient Intake Coordinator jobs in Appleton, WI are:

What cities near Appleton, WI are hiring for Patient Intake Coordinator jobs?

Cities near Appleton, WI with the most Patient Intake Coordinator job openings:

Patient Intake Coordinator jobs near you
Infographic showing various Patient Intake Coordinator job openings in Appleton, WI as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 16% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $37,961 per year, or $18.3 per hour.

Patient Access Team Lead

Neuroscience Group

Appleton, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 8 days ago

Job description

Team Lead - Patient Access
Scheduling Intake Physical Therapy Intake & Prior Authorization
Are you a natural leader who enjoys coaching others while still staying connected to the day-to-day work? Do you thrive in a fast-paced healthcare environment where teamwork, process improvement, and exceptional patient service are equally important?
Neuroscience Group is seeking a Team Lead - Patient Access to oversee our Scheduling Coordinators, Intake Coordinators, and Physical Therapy Intake/Prior Authorization teams. This is a working leadership position, meaning you'll spend approximately 50% of your time leading, coaching, and developing the team and 50% actively supporting daily operations alongside them.
If you're passionate about building high-performing teams, improving processes, and creating an outstanding patient experience, we'd love to hear from you.
Requirements
What You'll Do
As the Team Lead - Patient Access, you'll partner closely with Practice Administration, Operations, the Manager of Patient Access, and other organizational leaders to ensure our patient access teams operate efficiently while delivering compassionate, exceptional service.
Leadership & Team Development
  • Lead, coach, mentor, and support Scheduling Coordinators, Intake Coordinators, and Physical Therapy Intake/Prior Authorization staff.
  • Foster a positive, accountable, and collaborative team culture that promotes engagement, trust, and professional growth.
  • Provide ongoing coaching, feedback, and performance development to help team members reach their highest potential.
  • Support employee engagement while maintaining high levels of morale and job satisfaction.
  • Participate in interviewing, onboarding, performance management, employee development, and corrective action processes alongside leadership and Human Resources.
  • Operations & Process Improvement
  • Partner with the Manager of Patient Access and organizational leadership to drive continuous improvement initiatives.
  • Evaluate workflows and implement process improvements that enhance efficiency, quality, and the patient experience.
  • Monitor productivity, quality metrics, and operational performance while identifying opportunities for improvement.
  • Analyze staffing needs and make recommendations to ensure appropriate team coverage.
  • Design, coordinate, and deliver onboarding and ongoing training programs for new and existing team members.
  • Collaborate across departments to improve operational consistency and standardize best practices.

Working Team Lead Responsibilities
This is not a supervisory role from behind a desk. You'll remain actively involved in daily operations by:
  • Assisting with patient scheduling and intake activities.
  • Supporting Physical Therapy Intake and Prior Authorization workflows.
  • Helping manage workload during high-volume periods.
  • Serving as a resource and subject matter expert for the team.

Approximately 50% of this position involves performing the daily work of the department, allowing you to lead by example while maintaining firsthand knowledge of team operations.
What Makes You Successful
The ideal candidate is an experienced healthcare professional who combines strong leadership skills with operational expertise and a genuine passion for developing others.
You are someone who:
  • Leads with integrity and professionalism.
  • Builds trust through collaboration, accountability, and consistency.
  • Enjoys coaching and mentoring others toward success.
  • Remains calm, organized, and patient-focused under pressure.
  • Communicates clearly and effectively with patients, providers, and teammates.
  • Thinks critically, embraces change, and continuously looks for ways to improve processes.
  • Balances multiple priorities while maintaining exceptional attention to detail.
  • Creates positive outcomes even in challenging situations.

Qualifications
Required
  • Previous healthcare experience with complex medical scheduling.
  • Demonstrated knowledge and experience performing the responsibilities of the positions within the Patient Access team.
  • Prior leadership experience or demonstrated ability to successfully lead, coach, and develop others.
  • Strong customer service skills with a proven history of delivering exceptional patient experiences.
  • Experience working in a fast-paced, high-volume healthcare environment.
  • Proficiency using Epic.
  • Excellent verbal and written communication skills.
  • Outstanding organizational, interpersonal, and problem-solving abilities.

Benefits
We believe in taking care of the people who take care of our patients. In addition to competitive compensation, we offer a comprehensive benefits package, including:
  • No nights, weekends, or holidays
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Health Savings Account with generous employer contributions
  • Company-paid Life Insurance and Long-Term Disability
  • Voluntary Life, Short-Term Disability, Accident, and Critical Illness Insurance
  • Generous Paid Time Off and Sick Leave banks
  • 401(k) with guaranteed employer contributions, Profit Sharing, and a Cash Balance Pension Plan
  • Employee Assistance Program
  • Employee appreciation events, holiday celebrations, and years-of-service recognition
  • Timber Rattlers tickets and other employee perks

Compensation
Compensation for this position will be commensurate with experience, qualifications, and demonstrated leadership expertise. Neuroscience Group offers a competitive total rewards package, including comprehensive benefits and opportunities for professional growth.
Why Join Neuroscience Group?
At Neuroscience Group, we're committed to improving lives by delivering exceptional brain, spine, and pain care. Our success begins with exceptional people. We foster a collaborative culture built on compassion, teamwork, continuous learning, leadership, fiscal responsibility, and community involvement.
When you join our team, you'll have the opportunity to:
  • Make a meaningful impact on the patient experience.
  • Lead and develop a high-performing team.
  • Help shape operational improvements across the organization.
  • Grow professionally within one of Northeast Wisconsin's premier specialty healthcare practices.

If you're ready to combine your leadership skills with your operational expertise in a role where you can truly make a difference, we encourage you to apply today.

Apply