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Intake Coordinator Jobs in Appleton, WI (NOW HIRING)

Hupy and Abraham, S.C.

Intake Specialist

Appleton, WI · On-site

$17 - $22.50/hr

Intake Specialist Hupy and Abraham, a personal injury law firm headquartered in Milwaukee, WI, is looking for a professional and motivated Intake Specialist for the Appleton office. The Intake ...

Hupy and Abraham S C

Intake Specialist

Green Bay, WI · On-site

$21/hr

The Intake Specialist is responsible for screening potential new client calls and completing the intake process. RESPONSIBILITIES: * Screening potential new client calls * Explaining the Firm ...

Hupy and Abraham S C

Intake Specialist

Appleton, WI · On-site

$21/hr

The Intake Specialist is responsible for screening potential new client calls and completing the intake process. RESPONSIBILITIES: * Screening potential new client calls * Explaining the Firm ...

Neuroscience Group

Patient Access Team Lead

Appleton, WI · On-site

$23 - $28/hr

Neuroscience Group is seeking a Team Lead - Patient Access to oversee our Scheduling Coordinators, Intake Coordinators, and Physical Therapy Intake/Prior Authorization teams. This is a working ...

Neuroscience Group

Patient Access Team Lead

Appleton, WI · On-site

$23 - $28/hr

Neuroscience Group is seeking a Team Lead - Patient Access to oversee our Scheduling Coordinators, Intake Coordinators, and Physical Therapy Intake/Prior Authorization teams. This is a working ...

Unity Hospice

Referral & Intake Nurse (LPN)

Green Bay, WI · On-site

$25.25 - $33.50/hr

REFERRAL AND INTAKE NURSE (LPN) At Unity Hospice, we bring peace of mind and comfort to patients ... Coordinating initial visits with patients, families, and admissions staff * Verifying insurance ...

Unity Hospice

Referral & Intake Nurse (LPN)

Green Bay, WI · On-site

$25.25 - $33.50/hr

REFERRAL AND INTAKE NURSE (LPN) At Unity Hospice, we bring peace of mind and comfort to patients ... Coordinating initial visits with patients, families, and admissions staff * Verifying insurance ...

Unity Hospice

Referral & Intake Nurse (LPN)

Green Bay, WI · On-site

$25.25 - $33.50/hr

Description REFERRAL AND INTAKE NURSE (LPN) At Unity Hospice, we bring peace of mind and comfort to ... Coordinating initial visits with patients, families, and admissions staff * Verifying insurance ...

Jen-Coat Inc

Plate Hub Coordinator

Menasha, WI · On-site

$20 - $26.50/hr

This role coordinates the day-to-day plate room operations. This plate room generates flexographic ... Customer service and order intake for sister plants and back up other hubs as needed * Hub ...

ProAmpac

Plate Hub Coordinator

Menasha, WI · On-site

$18.25 - $23/hr

This role coordinates the day-to-day plate room operations. This plate room generates flexographic ... Customer service and order intake for sister plants and back up other hubs as needed * Hub ...

ProAmpac

Plate Hub Coordinator

Menasha, WI · On-site

$20 - $26.50/hr

This role coordinates the day-to-day plate room operations. This plate room generates flexographic ... Customer service and order intake for sister plants and back up other hubs as needed * Hub ...

Talkiatry

Psychiatrist

Oshkosh, WI · Remote

$325K - $375K/yr

Full operational support, including scheduling, billing, intake coordination, and licensing Clinical autonomy & flexibility: * Control over schedule and weekly availability * Session length within ...

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Intake Coordinator information

See Appleton, WI salary details

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How much do intake coordinator jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for intake coordinator in Appleton, WI is $20.72, according to ZipRecruiter salary data. Most workers in this role earn between $16.88 and $22.98 per hour, depending on experience, location, and employer.

What does an intake coordinator do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an intake coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What are the main challenges intake coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What is the difference between an intake coordinator and a case manager?

An intake coordinator is responsible for initial client assessments, gathering information, and scheduling services, often working at the beginning of a client’s interaction. A case manager oversees ongoing client needs, develops care plans, and coordinates services throughout the case, requiring strong organizational and communication skills. Both roles may require knowledge of case management software and relevant certifications.

What are the key skills and qualifications needed to thrive as an intake coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.
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Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in Appleton, WI as of August 2026, with employment types broken down into 69% Full Time, and 31% Part Time. Highlights an 100% In-person job distribution, with an average salary of $43,088 per year, or $20.7 per hour.

Intake & Administrative Coordinator

Paul Davis Restoration of SEWI

Appleton, WI

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 7 days ago

Job description

Description

 Be the first reason customers trust us.


When disaster strikes, every conversation matters.

At Paul Davis Restoration, we help homeowners and businesses recover from water, fire, storm, and other property damage. As the largest Paul Davis franchise in the country, we're expanding into our brand-new Appleton office and looking for an organized, customer-focused professional who thrives in a fast-paced environment and enjoys keeping everything running smoothly behind the scenes.

If you're someone who loves solving problems, staying organized, and making a positive first impression, we'd love to meet you.


What You'll Do

As our Intake & Administrative Coordinator, you'll be the bridge between our customers, insurance partners, and operations team. You'll ensure new jobs are set up accurately, customers receive exceptional service, and our office operates efficiently every day.


In this role, you will:
  • Receive and process new restoration assignments from customers, insurance companies, and referral partners 
  • Gather and verify customer, claim, and property information to ensure accurate job setup 
  • Create and maintain job files while entering data with exceptional accuracy 
  • Route projects to the appropriate teams based on location, urgency, and job type 
  • Monitor incoming calls, emails, and online portals to support timely response to new losses 
  • Prepare electronic documents using Adobe Sign, including work authorizations, change orders, and Certificates of Satisfaction 
  • Communicate professionally with homeowners, insurance representatives, and internal team members 
  • Complete customer follow-up calls after projects are completed to gather feedback and encourage Google reviews 
  • Enter deposits, process mail, order office supplies, and support day-to-day office operations 
  • Assist with office events and other administrative projects that help keep the branch running efficiently 
We're Looking For Someone Who:
  • Loves helping people and providing outstanding customer service 
  • Is highly organized and enjoys managing multiple priorities at once 
  • Has exceptional attention to detail and takes pride in accurate work 
  • Communicates professionally both over the phone and in writing 
  • Learns new technology quickly and is comfortable working across multiple software systems 
  • Stays calm, adaptable, and solution-oriented in a fast-paced environment 
  • Enjoys supporting a team and contributing wherever needed 
Qualifications
  • High school diploma or equivalent required 
  • Two or more years of experience in an administrative, customer service, intake, dispatch, call center, or office support role preferred 
  • Experience in restoration, construction, insurance, or another service-based industry is a plus 
  • Proficiency with Microsoft Office and the ability to learn multiple software platforms 
  • Valid driver's license with an insurable driving record 
Why Paul Davis?

When you join Paul Davis Restoration, you're joining a company built on teamwork, accountability, and helping people during some of the most challenging moments of their lives.

We offer:

  • Monday-Friday schedule (7:30 AM-3:30 PM) 
  • Competitive pay 
  • Paid Time Off 
  • Health, Dental & Vision Insurance 
  • 401(k) with Company Match 
  • Paid Holidays 
  • Ongoing training and career development 
  • A collaborative, supportive team environment 
  • The opportunity to grow with the largest Paul Davis franchise in the country 


If you enjoy keeping things organized, helping people, and being an essential part of a high-performing team, we'd love to hear from you. Apply today and help us build something great in Appleton!

Requirements

Paul Davis Restoration does not discriminate on any unlawful basis. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by law.    

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