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Patient Scheduling Coordinator Jobs in Rice Lake, WI

Smiles In Motion

Patient Coordinator

Rice Lake, WI · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Schedule, confirm, and reschedule patient appointments using the practice management software ... The Patient Coordinator utilizes strong communication skills daily to interact effectively with ...

Family Health Center

Dentist

Ladysmith, WI · On-site

... coordinated and comprehensive patient care. * Supervises and mentor's dental student externs ... Maintains strict adherence to scheduled work hours with regular and reliable attendance. * Performs ...

Sanford Health

RN Home Health

Rice Lake, WI · On-site

Flexible schedule, days Every 6th weekend, approximately 4-5 night call shifts in a 6 week period ... Responsible to implement the nursing process, the coordination and continuum of care, patient ...

Family Health Center

Dentist

Ladysmith, WI · On-site

$140 - $210/hr

... coordinated and comprehensive patient care. * Supervises and mentor's dental student externs ... Maintains strict adherence to scheduled work hours with regular and reliable attendance. * Performs ...

Mayo Clinic

Registered Nurse - Operating Room - RN

Barron, WI · On-site

$36.28/hr

  • Medical

  • Dental

  • Vision

  • Retirement

... coordination of nursing care, including direct patient care, patient/family education and ... Benefits Eligible Yes Schedule Full Time Hours/Pay Period 64 Schedule Details 8 hour shifts, Monday ...

Mayo Clinic

Registered Nurse - Medical/Surgical

Barron, WI · On-site

$36.78/hr

  • Medical

  • Dental

  • Vision

  • Retirement

... coordination of nursing care, including direct patient care, patient/family education and ... Benefits Eligible Yes Schedule Part Time Hours/Pay Period 48 Schedule Details 12 hour rotating ...

Mayo Clinic

Registered Nurse - Medical/Surgical

Barron, WI

$36.78/hr

  • Medical

  • Dental

  • Vision

  • Retirement

... coordination of nursing care, including direct patient care, patient/family education and ... Benefits Eligible Yes Schedule Part Time Hours/Pay Period 48 Schedule Details 12 hour rotating ...

Vivian Health

Medical Surgical/PCU RN in Barron, WI

Barron, WI · On-site

$36.78/hr

  • Medical

  • Dental

  • Vision

  • Retirement

... coordination of nursing care, including direct patient care, patient/family education and ... Benefits Eligible Yes Schedule Full Time Hours/Pay Period 60 Schedule Details 12 hour rotating ...

Mayo Clinic

Registered Nurse - Operating Room - RN

Barron, WI

$36.28/hr

  • Medical

  • Dental

  • Vision

  • Retirement

... coordination of nursing care, including direct patient care, patient/family education and ... Benefits Eligible Yes Schedule Full Time Hours/Pay Period 64 Schedule Details 8 hour shifts, Monday ...

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Patient Scheduling Coordinator information

See Rice Lake, WI salary details

$12

$19

$24

How much do patient scheduling coordinator jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for patient scheduling coordinator in Rice Lake, WI is $19.78, according to ZipRecruiter salary data. Most workers in this role earn between $17.50 and $22.21 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a patient scheduling coordinator?

To thrive as a Patient Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with healthcare scheduling, often supported by a high school diploma or equivalent. Familiarity with electronic scheduling systems, medical records software, and sometimes insurance verification tools is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you interact effectively with patients and clinical staff. These skills ensure efficient appointment management, minimize errors, and provide a positive patient experience in busy healthcare environments.

What is the difference between Patient Scheduling Coordinator vs Medical Office Assistant?

AspectPatient Scheduling CoordinatorMedical Office Assistant
CredentialsHigh school diploma; certification optionalHigh school diploma; certification optional
Work EnvironmentMedical offices, clinics, hospitalsMedical offices, clinics, hospitals
Primary ResponsibilitiesScheduling patient appointments, managing calendarsAdministrative tasks, patient check-in, data entry
Industry UsageHealthcare, clinics, hospitalsHealthcare, clinics, hospitals

The main difference is that a Patient Scheduling Coordinator focuses primarily on managing appointment schedules and patient flow, while a Medical Office Assistant handles broader administrative duties. Both roles are essential in healthcare settings and often work closely together to ensure smooth patient operations.

How to become a patient scheduling coordinator?

To become a patient scheduling coordinator, candidates typically need a high school diploma or equivalent and strong organizational and communication skills. Experience with scheduling software, such as electronic health record systems, is often preferred, and some roles may require knowledge of medical terminology or customer service experience.

What does a patient scheduling coordinator do?

A Patient Scheduling Coordinator is responsible for managing and organizing patient appointments in a healthcare facility. They act as the main point of contact between patients and medical staff, ensuring that appointments are scheduled efficiently and accurately. Their duties often include confirming appointments, updating patient records, handling rescheduling or cancellations, and answering patient inquiries. They help maintain the smooth flow of operations and contribute to a positive patient experience.

How does a patient scheduling coordinator typically collaborate with medical staff to ensure efficient appointment management?

Patient Scheduling Coordinators work closely with physicians, nurses, and other administrative staff to optimize appointment scheduling and minimize conflicts. They communicate regularly with clinical teams to understand provider availability, accommodate urgent patient needs, and adjust schedules for last-minute changes. Effective collaboration often involves using electronic health record (EHR) systems and participating in team meetings to stay updated on changes in provider schedules or clinic workflows. This teamwork helps ensure patients receive timely care while maximizing the efficiency of the healthcare facility.

How much do patient scheduling coordinators make in the US?

Patient scheduling coordinators in the US typically earn an average annual salary of around $35,000 to $45,000, depending on experience, location, and healthcare setting. Salaries can vary based on factors such as certifications, skills in scheduling software, and the size of the healthcare facility.

What job categories do people searching Patient Scheduling Coordinator jobs in Rice Lake, WI look for?

The top searched job categories for Patient Scheduling Coordinator jobs in Rice Lake, WI are:

What cities near Rice Lake, WI are hiring for Patient Scheduling Coordinator jobs?

Cities near Rice Lake, WI with the most Patient Scheduling Coordinator job openings:

Patient Scheduling Coordinator jobs near you
Infographic showing various Patient Scheduling Coordinator job openings in Rice Lake, WI as of August 2026, with employment types broken down into 3% As Needed, 70% Full Time, 19% Part Time, and 8% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,144 per year, or $19.8 per hour.

Patient Coordinator

Smiles In Motion

Rice Lake, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 23 days ago

Job description

Be a part of something special!

About the Role:

The Patient Coordinator at Smiles in Motion serves as the primary point of contact for patients, ensuring a seamless and positive experience from appointment scheduling through treatment completion. This role is pivotal in managing patient communications, coordinating appointments, and facilitating the flow of information between patients and clinical staff. The Patient Coordinator is responsible for maintaining accurate patient records, handling insurance verifications, and assisting with billing inquiries to support efficient office operations. By fostering a welcoming and organized environment, the coordinator helps to enhance patient satisfaction and supports the overall success of the dental practice. This position requires a compassionate, detail-oriented individual who can multitask effectively while maintaining professionalism and empathy in all patient interactions.

Responsibilities:

  • Greet and welcome patients upon arrival, ensuring a friendly and professional atmosphere.
  • Schedule, confirm, and reschedule patient appointments using the practice management software.
  • Manage patient records, including updating personal information and treatment plans accurately.
  • Verify insurance coverage and assist patients with understanding their benefits and financial responsibilities.
  • Coordinate communication between patients and dental staff to facilitate treatment planning and follow-up care.
  • Handle patient inquiries via phone, email, and in-person, providing clear and timely information.
  • Assist with billing processes, including processing payments and addressing patient billing questions.
  • Maintain compliance with HIPAA and other regulatory requirements related to patient confidentiality and data security.

Skills:

The Patient Coordinator utilizes strong communication skills daily to interact effectively with patients, dental staff, and insurance providers, ensuring clarity and professionalism in all exchanges. Organizational skills are essential for managing appointment schedules, patient records, and billing information accurately and efficiently. Proficiency with practice management software and electronic health records enables the coordinator to maintain up-to-date patient data and streamline office workflows. Problem-solving skills are applied when addressing patient concerns, insurance issues, or scheduling conflicts to provide timely resolutions. Additionally, empathy and interpersonal skills are critical in creating a welcoming environment that supports patient comfort and trust throughout their care experience.

Preferred Qualifications:

  • Previous experience in a healthcare or dental office environment preferred.
  • Basic knowledge of dental terminology and insurance processes.
  • Associate degree or certification in healthcare administration or related field.
  • Experience with dental insurance verification and billing procedures.
  • Familiarity with electronic health records (EHR) systems.
  • Bilingual abilities, especially in Spanish, to support diverse patient populations.
  • Customer service training or experience in a patient-facing role.

Position Details:

  • Full-Time
  • Monday - Friday: 7:30AM - 4:30PM
  • Pay Range: $19 - $21
  • Multi Location Practice: Chippewa Falls, Eau Claire, Menomonie

Benefits:

  • Competitive pay and growth opportunities
  • Medical, Dental, & Vision Insurance
  • 401K with company contributions
  • Short Term Disability
  • Life Insurance
  • Paid time off + Paid holidays
  • Free and discounted pediatric dental and orthodontic treatments