Passport Agent Jobs (NOW HIRING)

Salary: $24.61 - $31.17 Hourly
Location : Administration Bldg 701 Minnesota Ave NW, Bemidji, MN
Job Type: Full Time
Job Number: 202600043
Department: Auditor/Treasurer
Division: Real Estate and Tax
Opening Date: 07/07/2026
Closing Date: 7/20/2026 4:30 PM Central
The Position
Beltrami County is creating an eligibility list for a full-time, benefited Real Estate and Tax Technician to work in the Auditor/Treasurer's Office. This position processes real estate transactions, updates records in the tax system, processes real estate legal documents, collects real estate taxes and related fees, processes passport applications, and assists customers with related questions.
Performs administrative support work in processing real estate and related tax calculations and transactions, updating records, recording and maintaining real estate documents and tax liens, and related work as apparent or assigned. Work is performed under the moderate supervision of the Real Estate & Tax Division Director.
Hiring salary range is $24.61 to $26.88 per hour with a full salary range of $24.61 to $31.17 per hour. Placement depends on factors such as qualifications, internal equity, market conditions, and applicable policy guidelines.
Minimum Qualifications
Education and Experience
Minimum requirements are:

• Associate's/Technical degree in Accounting, Finance, Business Administration, or related field.

OR

• A substitution of education and work experience may qualify: Four years of related work experience in business, accounting or finance may be substituted for an Associate's degree.

AND

• Two years or more of work experience in clerical, bookkeeping, accounting, business, or a related field.
• Valid MN driver's license.

Essential Functions & Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Functions

• Deliver high-quality customer service by assisting walk-in, phone, and email customers with research and real estate inquiries; processing payments; distributing and collecting property tax information; and providing accurate referrals to the appropriate departments or offices.
• Serve as a Passport Agent, ensuring compliance with U.S. Department of State regulations, handling vital records, verifying eligibility, and processing applications.
• Perform administrative duties, including overseeing inventory, ordering office supplies, processing incoming and outgoing mail, and providing notary services.
• Process and verify real estate legal documents; calculate and collect mortgage registration and state deed taxes; certify delinquent taxes.
• Collect, process, post, and balance tax payments; issue refunds; record Confession of Judgments; manage delinquent tax lists and mobile home tax payments; reconcile accounts with the auditor's financial system.
• Process receipts, disbursements, journal entries, cashbook, and trial balances.
• Maintain accurate taxpayer parcel records by updating the property tax system and researching chains of title.
• Manage Escrow/ACH systems, assist taxpayers and escrow companies, prepare ACH submissions, and process payments.
• Update parcel and plat information, assign new parcel numbers and legal descriptions, and report changes to Assessors and GIS Mapping.

Knowledge, Skills and Abilities
Thorough knowledge of customer service procedures and practices; thorough knowledge of procedures in processing property tax and related documents; thorough knowledge of computer software programs used to process property and related tax information; general knowledge of accounting procedures; ability to calculate tax information; ability to use office equipment; ability to work in a multi-service customer intensive environment; ability to establish and maintain effective working relationships with associates.
Physical Requirements
This work requires the occasional exertion of up to 10 pounds of force; work regularly requires speaking or hearing, using hands and fingers in repetitive motions, frequently requires sitting and occasionally requires standing, walking, stooping, kneeling, crouching or crawling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
Supplemental Information

• Required to be deputized under the Auditor-Treasurer.
• Notary Public certification required within six months of hire.
• Passport Acceptance Agent federal certification required within six months of hire.
• Ongoing job-specific training.
• Employment offer contingent upon successfully passing drug screening and background check.

There are a wide variety of benefits available to Beltrami county employees. Visit the Employee Benefits Summary under our website's for more information.
01
I understand that my answers with regard to experience must be supported by the information I have included in my online application. I affirm that the information provided is accurate and true to the best of my knowledge. I understand that any falsification may disqualify me for consideration for this and subsequent recruitments with Beltrami County.

• Yes
• No

02
Note the following when responding to questions: One year of full-time experience equals 2080 hours, or 40 hours per week. Part-time hours must be pro-rated, for example two years working 20 hours per week equals one year of full-time experience. Select "yes" below, if you have read and understand this.

• Yes
• No

03
As a minimum qualification, do you have either (1) Associate's/Technical degree in Accounting, Finance, Business Administration, or a related field OR (2) Four years of related work experience in business, accounting, or finance as substitution for an Associate's degree?

• Yes
• No

04
Select your highest level of education completed:

• High School Diploma/GED
• Completed course work but no degree
• Certificate equivalent to 1 year of full time post-secondary education
• Associate's Degree
• Bachelor's Degree
• None of the above

05
How many post-secondary semester credits have you earned?

• At least 1 but less than 30 (1-44 quarter credits)
• At least 30 but less than 60 (45-89 quarter credits)
• At least 60 but less than 90 (90-134 quarter credits)
• At least 90 but less than 120 (135-179 quarter credits)
• More than 120 (180 quarter credits)

06
What is the area of study?

• Bookkeeping
• Accounting
• Business Administration
• Computer Science
• Real Estate
• GIS
• Clerical
• Other
• No completed degree

07
If you selected "other" above, please list your degree and area of study.
08
As a minimum qualification, do you have two years or more of work experience in clerical, bookkeeping, accounting, business, or a related field?

• Yes
• No

09
In response to your answer above, which employer(s) listed on your application can I refer to and verify this work experience? If no, type N/A.
10
Do you have a valid MN driver's license?

• Yes
• No

11
Select the option below that best describes your PAID, FULL-TIME experience working with the following functions: accounts receivable, accounts payable, processing mail, inventory. Convert any part-time experience to full-time equivalent (i.e. 20 hours per week for 2 years equals 1 year full-time).

• I do not have this experience
• Less than 1 year
• At least 1 year, but less than 2
• 2 years or more

12
Select the option below that best describes your PAID, FULL-TIME experience working with the following functions: bookkeeping, cash registers, balancing daily transactions, banking deposits. Convert any part-time experience to full-time equivalent (i.e. 20 hours per week for 2 years equals 1 year full-time).

• I do not have this experience
• Less than 1 year
• At least 1 year, but less than 2
• At least 2 years, but less than 3
• 3 years or more

13
In response to your answer above, which employer(s) listed on your application can I refer to and verify this work experience? If none, type N/A.
14
Select the option below that best describes your PAID, FULL-TIME experience working with the following functions: legal descriptions, legal documents, mortgages, and real estate. Convert any part-time experience to full-time equivalent (i.e. 20 hours per week for 2 years equals 1 year full-time).

• I do not have this experience
• Less than 1 year
• At least 1 year, but less than 2
• At least 2 years, but less than 3
• 3 years or more

15
In response to your answer above, which employer(s) listed on your application can I refer to and verify this work experience? If none, type N/A.
16
List the type(s) of assistance you have provided to clients/customers. (check all that apply)

• Answer phones
• Greeted visitors
• Resolved routine customer inquiries or complaints
• Provided instructions/directions
• Provided information and referral
• Assisted a diverse group of customers
• None of the above

17
In response to your answer above, which employer(s) listed on your application can I refer to and verify this experience? If none, type N/A.
18
Indicate the average number of phone calls you have handled per day in an office or business setting.

• I do not have this experience
• At least 1 but less than 50 calls
• 50 calls or more

19
In response to your answer above, which employer(s) listed on your application can I refer to and verify this experience? If none, type N/A.
20
Indicate the average number of face to face customers you have assisted per day in an office or business setting. (Do not include retail or service industry experience)

• I do not have this experience
• At least 1 but less than 25 customers
• At least 25 but less than 50 customers
• At least 50 but less than 75 customers
• At least 75 customers or more

21
In response to your answer above, which employer(s) listed on your application can I refer to and verify this experience? If none, type N/A.
22
Indicate your highest level of proficiency using Microsoft Word to create, modify and edit a document, using tables, graphics and forms.

• None
• Familiar with these skills
• Advanced user of these skills

23
Indicate your highest level of proficiency using Microsoft Excel to create and edit spreadsheet formulas, functions and formatting.

• None
• Familiar with these skills
• Advanced user of these skills

24
Indicate your highest level of proficiency using Microsoft Excel working with charts, advanced formulas and formats.

• None
• Familiar with these skills
• Advanced user of these skills

25
Indicate your highest level of proficiency using Microsoft Excel to import and export data.

• None
• Familiar with these skills
• Advanced user of these skills

26
I certify that I have work related experience appropriately handling client information that is sensitive and confidential. (i.e. medical, financial, legal)

• Yes
• No

27
In response to your answer above, which employer(s) listed on your application can we refer to and verify this experience? If none, type N/A.
Required Question