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Part Time Program Assistant Jobs in Wisconsin (NOW HIRING)

Vivent Health

Program Assistant (Part-Time)

Milwaukee, WI · On-site

$36K - $46K/yr

Picture this - as a part-time employee you've got paid time off, plus paid holidays. That's just ... The Program Assistant Social Services Program will be an integral part of our mission to support ...

The Salvation Army

Administrative Assistant

La Crosse, WI · On-site

$17.75 - $23.75/hr

This is a part-time, 20 hour/week position. The Administrative Assistant will provide clerical and ... Write store vouchers for the public facing program. * Assist with the Angel Tree program, Heatshare ...

LifeWise Academy

Assistant Program Director

Wausau, WI · On-site

The Assistant Program Director will serve in a part-time capacity, under the Program Director. If you're interested in this position, apply on the program's webpage. Job Responsibilities: Assist the ...

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All JobsPart Time Program Assistant JobsPart Time Program Assistant Jobs in Wisconsin

Part Time Program Assistant information

See Wisconsin salary details

$21.7K

$46.1K

$63.6K

How much do part time program assistant jobs pay per year?

As of Jun 19, 2026, the average yearly pay for part time program assistant in Wisconsin is $46,149.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,800.00 and $47,900.00 per year, depending on experience, location, and employer.

What does a Part Time Program Assistant do?

A Part Time Program Assistant supports the daily operations of specific programs within an organization, often working on tasks such as scheduling, data entry, preparing materials, and communicating with participants. They typically work under the guidance of program coordinators or managers and help ensure that activities and events run smoothly. Part Time Program Assistants may also assist with tracking attendance, providing customer service, and other administrative duties as needed. Their role is essential for maintaining organization and efficiency within the program.

What are the key skills and qualifications needed to thrive as a Part Time Program Assistant, and why are they important?

To thrive as a Part Time Program Assistant, you need strong organizational skills, attention to detail, and basic administrative knowledge, often supported by a high school diploma or equivalent. Familiarity with office software (such as Microsoft Office Suite), data entry systems, and scheduling tools is typically required. Excellent communication, time management, and teamwork abilities help you stand out in this support-focused role. These skills ensure efficient program operations, effective support to staff and participants, and contribute to the overall success of the program.

What is the difference between Part Time Program Assistant vs Part Time Administrative Assistant?

AspectPart Time Program AssistantPart Time Administrative Assistant
Required CredentialsHigh school diploma; some roles may prefer related courseworkHigh school diploma; administrative or office experience preferred
Work EnvironmentEducational, nonprofit, or community programsOffice settings across various industries
Employer & Industry UsageSchools, nonprofits, community organizationsBusinesses, government agencies, nonprofits
Common Search & Comparison IntentUnderstanding program-specific roles and responsibilitiesGeneral administrative support tasks

While both roles involve supporting organizational functions, a Part Time Program Assistant focuses on program-specific tasks within educational or community settings, whereas a Part Time Administrative Assistant handles general office duties across various industries. The choice depends on the work environment and the specific skills or credentials required.

What are some typical responsibilities of a Part Time Program Assistant, and how do they support overall program success?

Part Time Program Assistants often handle a variety of administrative and logistical tasks such as scheduling, data entry, and helping organize program events or activities. They play a crucial role in ensuring smooth daily operations by supporting program coordinators, communicating with participants, and maintaining accurate records. Their work helps the program run efficiently, allowing program leaders to focus on strategy and delivery. Collaboration with other staff members and adaptability to changing priorities are key aspects of this role.
What are the most commonly searched types of Part Time Program jobs in Wisconsin? The most popular types of Part Time Program jobs in Wisconsin are:
What are popular job titles related to Part Time Program Assistant jobs in Wisconsin? For Part Time Program Assistant jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Part Time Program Assistant jobs in Wisconsin look for? The top searched job categories for Part Time Program Assistant jobs in Wisconsin are:
Part Time Program Assistant jobs near you
Program Assistant (Part-Time)

Program Assistant (Part-Time)

Vivent Health

Milwaukee, WI • On-site

$36K - $46K/yr

Part-time

Medical, Retirement, PTO

Posted 9 days ago

Vivent Health rating

7.8

Company rating: 7.8 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

*** This role will be working 24 hours a week***
If you are currently employed at Vivent Health, please log into UKG and submit your application through the My Company/View Opportunities page.
Get ready for something extraordinary! Picture this - as a part-time employee you've got paid time off, plus paid holidays. That's just the start of the great benefits at Vivent Health. We also offer a 401(k) with a full match up to 5%, plus other perks.
But here's the real deal. Your journey with Vivent Health isn't just a job. It's a chance to join an organization dedicated to fostering a workforce that reflects diverse backgrounds, perspectives, and experiences. This makes you a part of something bigger and enables you to have a meaningful impact in our communities and the lives of the amazing patients we serve.
Here are a few highlights of what working at Vivent Health may offer you:
  • Equity Practices: Fair treatment, access, and opportunities for all employees, creating an environment where everyone feels valued, respected, and empowered to contribute.
  • Professional Growth: Opportunities for professional development and advancement, along with training programs and events that promote cultural competence, unconscious bias training, and awareness.
  • Collaboration on an inter-disciplinary team: Within our integrated HIV care and prevention model, we employ a high level of collaboration across disciplines. That means that, in your role, you will have the opportunity to be exposed to whole person-care across medical, behavioral health, pharmaceutical, research, and more!
  • Delivery of quality patient care: Our integrated HIV care and prevention model is proven to help patients achieve positive health outcomes.

YOUR CONTRIBUTION:
Deliver Excellence. Oversee with Integrity. Drive Progress. Exceed Expectations.
The Program Assistant Social Services Program will be an integral part of our mission to support individuals and families affected by HIV disease. Your role involves assisting with programs designed to provide crucial support, including school and holiday gifts, financial assistance for prescriptions, and various other resources.
OUR EXPECTATIONS:
Winning skills and behaviors for success.
Essential Job Duties
  • Collaborate with the Social Services team to support programs that provide school supplies, holiday gifts, and financial assistance for prescriptions and other essential needs.
  • Maintain accurate and detailed records of housing service provision to ensure transparency and accountability. This includes tracking client eligibility, documenting service utilization in the Provide Enterprise system, and managing paper-based files for forms and documentation not captured electronically.
  • Work collaboratively with Vivent Health case management and housing staff to efficiently process assistance requests from submission to payment. Proactively communicate with staff throughout the process, promptly addressing questions to ensure staff and clients are informed of the status of assistance requests. This fosters teamwork and enhances process efficiency.
  • Support the administration of housing programs through various projects assigned by the supervisor, Associate Director, Director or Senior Leadership of Social Services. Tasks include running reports to aid service utilization, coordinating with Finance staff for payment processing, and registering new clients in Provide Enterprise.
  • Facilitate access to financial assistance resources, helping clients navigate and apply for available support programs.
  • Interact with clients and their families with empathy and cultural sensitivity, recognizing and responding to their individual needs and circumstances.
  • Maintain accurate and up-to-date records of programming activities and client interactions in accordance with agency documentation standards.
  • Work closely with case management, development teams, and volunteers to coordinate donor engagement for local programs.
  • Coordinate supportive resources for families affected by HIV, ensuring access to comprehensive services that promote stability and wellness.
  • Advocate on behalf of clients to ensure appropriate services and support are delivered in a timely and effective manner.
  • Provide administrative support for housing and financial assistance programs, including processing rent, utility, and shelter assistance requests.
  • Assist with program administration by running utilization reports, supporting payment coordination with Finance, and registering clients in the agency's service database.
  • Provide administrative support for housing and financial assistance programs, including processing applications for rent, utility, and shelter assistance from submission through payment. This includes reviewing documentation, routing completed requests for approval, coordinating payments to landlords, utility companies, and vendors, and assisting with file review to ensure compliance with grant and funder requirements.
  • Other duties as assigned.
  • Adhere to all agency policies, including but not limited to Confidentiality, Employee Handbook, Health Care Corporate Compliance Plan, Standards of Conduct, training, and other relevant policies.

KNOWLEDGE REQUIRED:
Required and preferred knowledge and experiences to succeed.
  • Education:

    • High school diploma or equivalent

  • Work Experience:

    • Experience as an Administrative or Program Assistant in a busy office or clinical setting involves diverse responsibilities and preferred skills.
    • Good organizational abilities and demonstrated attention to detail.
    • Excellent verbal, interpersonal, and written communication skills.
    • Ability to advise and guide on best practices and ways to innovate.
    • Strong analytical, problem-solving, and decision-making capabilities.
    • Team player with the ability to work in a fast-paced environment.

  • Soft Skills

    • Strong organizational and communication skills
    • Ability to maintain confidentiality and adhere to all agency policies
    • Comfort working in a fast-paced, team-oriented environment

  • Technical Skills

    • Strong proficiency in Microsoft Office (Word, Excel, Outlook)
    • Web-based computing experience.

Additional Preferred Experience:
  • Experience in a not-for-profit environment, especially organizations that specialize in HIV treatment.

Pay Rate
Starting at $24/hourly (Depending on Experience)
The final salary will be determined based on factors such as market data, internal equity, candidate experience and qualifications. Please note that it is uncommon for an individual to be hired at or near the top of the range.
Public Student Loan Forgiveness
Employment at our organization may qualify you for federal student loan forgiveness programs. We do not directly pay for - nor forgive - federal student loans; however, our status as a not-for-profit organization under Section 501 (c) (3), makes us an eligible employer. There may be other determining factors for one to qualify.
Please follow this URL to review one such program and their requirements:
https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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