Part Time Operations Project Specialist Jobs (NOW HIRING)

Position Overview

spēks is seeking a highly organized and detail-driven Operations Project Coordinator to support our fulfillment, inventory, and client service operations. This role blends hands-on logistics with administrative coordination, order management, and operational oversight.

Reporting directly to the Head of Operations, you will play a critical role in ensuring online and internal orders are processed accurately, inventory is maintained, and day-to-day operational projects run smoothly. This position is ideal for someone who thrives in a fast-paced environment and enjoys balancing execution with organization.

About spēks

Located in Tempe, AZ, spēks has been a leader in promotional products, print, and apparel for over 18 years. Our fast-paced industry is driven by evolving trends, and we pride ourselves on our supportive team environment. We value a healthy work-life balance and a collaborative spirit, making spēks a great place to grow your career.

Key Responsibilities

Order Fulfillment & Shipping

• Pack and ship orders according to client specifications and internal documentation.

• Create and manage shipping labels using carrier platforms such as FedEx and DHL.

• Build and maintain ready-to-ship client swag kits.

• Ensure all shipments are accurate, timely, and properly documented.

Order Processing & Data Management

• Process and enter online orders into internal systems with a high level of accuracy.

• Review orders to confirm pricing, inventory allocation, and shipping details.

• Identify and resolve discrepancies related to order details or shipping information.

Inventory & Operational Oversight

• Count in and inspect incoming inventory for accuracy.

• Review in-house deliveries to confirm production quality and correctness.

• Maintain and update the inventory, ensuring accurate counts and client-specific tracking.

• Monitor stock levels and communicate potential shortages proactively.

Customer & Internal Communication

• Answer incoming calls and direct inquiries appropriately.

• Provide professional support via phone and email regarding order status and fulfillment timelines.

• Collaborate with internal team members to ensure seamless project execution.

Office & Workspace Management

• Maintain a clean, organized, and efficient shipping area.

• Ensure operational spaces remain orderly and functional.

• Support special projects and initiatives as assigned by the Head of Operations.

Skills We’re Looking For

Required:

• Bachelor’s degree in Marketing, Business Administration, or other related fields .

• Strong organizational and administrative skills.

• Ability to manage multiple projects and priorities simultaneously.

Preferred:

• Experience in fulfillment, operations, or customer service.

• Familiarity with shipping carrier platforms (USPS, UPS, FedEx, DHL).

• Experience with online order processing or eCommerce systems.

• Background in promotional products, print, or branded merchandise industries.

Skills & Attributes

• Exceptional attention to detail

• Strong written and verbal communication

• Problem-solving mindset

• Time management and prioritization skills

• Ability to work independently and collaboratively

• Proficiency in Google Workspace

Physical Requirements

• Ability to lift up to 35 lbs unassisted

• Comfortable packing boxes and moving shipments

• Ability to stand for extended periods

• Adherence to proper lifting and safety techniques

• Reliable transportation and a valid driver’s license required for occasional local errands.

Work Environment

• Part-time: 15–20 hours per week (under 30 hours weekly)

• Opportunity for increased hours and potential transition to full-time based on performance and business needs

• Flexible shifts within Monday–Friday, 8:00 a.m. – 4:00 p.m.

• On-site in Tempe, AZ (remote/hybrid not available)

• Compensation: Starting at $20 per hour, based on experience

Ready to Join Us?

If you’re detail-driven, proactive, and eager to grow within a fast-paced environment, we’d love to meet you. Apply today and show us how you take ownership and make things happen.